Check spelling and grammar

Use the following instructions to check the spelling and grammar in 2007 Microsoft Office system programs.

For more information about working in other languages, see Check spelling and grammar in another language.

For Microsoft Office SharePoint Designer 2007, see Demos: A six-part series on getting the most out of SharePoint Designer 2007

Which Office program are you using?

Word

Turn on or off the red lines that appear under misspelled words

  1. On the top-left corner, click the Microsoft Office Button Button image.
  2. At the bottom of the menu, click Word Options.
  3. In the Word Options dialog box that appears, click Proofing.
  4. In the Exceptions for list, click the currently-open document name.
  5. Select or clear the Hide spelling errors in this document only and Hide grammar errors in this document only check boxes.

 Note   To turn on or off automatic spelling and grammar checking for all documents, select All New Documents in the Exceptions for list.

  1. Click OK.
  2. Return to your document. When lines appear under words, right-click the word, and then make selections from the corrections menu.

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Check spelling and grammar

  1. Open a Word document that needs to be checked.
  2. On the Review tab, in the Proofing group, click Spelling & Grammar.
  3. In the Spelling and Grammar dialog box appears, and the first suggested correction is highlighted.
  4. Use the following buttons to check your spelling and grammar:
Ignore Once     Ignore this word once, but check it again. Ignore All     Ignore this word throughout the document.
Ignore Rule     Ignore this rule throughout the document. Next Sentence     Check the next sentence.
Add to Dictionary     Include this word in the program's dictionary. Change     Use the suggested word in the Suggestions pane.
Explain    See an explanation for the suggested change. Change All     Use the suggested word to change all instances of this word.
Change All     Use the suggested word to change all instances of this word. AutoCorrect     Use the first suggested word each time you click AutoCorrect.
Check grammar     Select to correct the grammar in this document. Undo     Undo the change. Continue clicking for previous corrections.
Options     The Options dialog box appears. Select how the program corrects spelling and grammar for all documents.

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Recheck the words and grammar that you previously checked and chose to ignore

  1. Open the document that you want to recheck.
  2. On the top-left corner, click the Microsoft Office Button Button image.
  3. At the bottom of the menu, click Word Options.
  4. In the Word Options dialog box that appears, click Proofing.
  5. Under Correcting spelling and grammar in Word, click Recheck Document.
  6. To recheck the spelling and grammar, click Yes when you see the following message: This operation resets the spelling checker and the grammar checker so that Word will recheck words and grammar you previously checked and chose to ignore. Do you want to continue?
  7. In the Word Options dialog box, click OK to go back to the document.
  8. On the Review tab, in the Proofing group, click Spelling & Grammar.

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View demo

Watch the following video to use and make changes to the spelling and grammar features.

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Outlook

Turn on or off spelling check

  1. On the Tools menu, click Options.
  2. Click the Spelling tab, and then click Spelling and AutoCorrection.
  3. Select or clear the Check spelling as you type or Mark grammar as you type or Check grammar with spelling check boxes.

 Note   The spelling and grammar checker does not check Notes.

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Check spelling and grammar

  1. Create or open an Outlook item that needs to be checked.
  2. On the Message tab, in the Proofing group, click Spelling.
  3. On the menu, click Spelling & Grammar.
  4. The Spelling and Grammar dialog box appears, and the first suggested correction is highlighted.
  5. Use the following buttons to check your spelling and grammar:
Ignore Once     Ignore this word once, but check it again. Ignore All     Ignore this word throughout the message.
Add to Dictionary     Include this word in the program's dictionary. Change     Use the suggested word in the Suggestions pane.
Change All     Use the suggested word to change all instances of this word. AutoCorrect     Use the first suggested word each time you click AutoCorrect.
Check grammar     Select to correct the grammar in this message. Undo     Undo the change. Continue clicking for previous corrections.
Options     The Options dialog box appears. Select how the program corrects spelling and grammar for all messages.

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Recheck the words and grammar that you previously checked and chose to ignore

  1. Open the Outlook item that you want to recheck.

 Note    The spelling and grammar checker does not check Notes.

  1. Click the File tab.
  2. Under Help, click Options.
  3. Click Mail.
  4. Under Compose messages, click Spelling and AutoCorrection.
  5. Under When correcting spelling in Outlook, click Recheck E-mail.

 Note    You click Recheck E-mail even to recheck a Calendar item.

  1. To recheck the spelling and grammar, click Yes when you see the following message: This operation resets the spelling checker and the grammar checker so that Outlook will recheck words and grammar you previously checked and chose to ignore. Do you want to continue?
  2. Click OK twice to get back to the Outlook item.
  3. On the Message tab, in the Proofing group, click Spelling.
  4. On the menu, click Spelling & Grammar.

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View demo

Watch the following video to use and make changes to the spelling and grammar features.

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Excel

Check spelling

  1. Open a worksheet that needs to be checked.
  2. On the Review tab, in the Proofing group, click Spelling.
  3. The Spelling dialog box appears, and the first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore Once     Ignore this word once, but check it again. Ignore All     Ignore this word throughout the sheet.
Add to Dictionary     Include this word in the program's dictionary. Change     Use the suggested word in the Suggestions pane.
Change All     Use the suggested word to change all instances of this word. AutoCorrect     Use the first suggested word each time you click AutoCorrect.
Dictionary language     Select a dictionary language. Undo Last     Undo the previous change.
Options     The Options dialog box appears. Select how the program corrects spelling for all worksheets.

 Note   If your worksheet has multiple sheets, go to each sheet and repeat the previous spelling-check instructions.

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View demo

Watch the following video to use and make changes to the spelling and grammar features.

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PowerPoint

Turn on or off spelling check

  1. Click the Microsoft Office ButtonButton image.
  2. At the bottom of the menu, click PowerPoint Options.
  3. On the PowerPoint Options menu that appears, click Proofing.
  4. Under When correcting spelling in PowerPoint, select or clear the Check spelling as you type, or Use contextual spelling, or Hide spelling errors check box.

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Check spelling

  1. Open a presentation that needs to be checked.
  2. On the Review tab, in the Proofing group, click Spelling.
  3. The Spelling dialog box appears, and the first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore     Ignore this word once, but check it again. Resume     Continue checking.
Ignore All     Ignore this word throughout the presentation. Change     Use the suggested word in the Suggestions pane.
Change All     Use the suggested word to change all instances of this word. Add     Use the first suggested word each time you click Add.
Suggest     Include this word in the program's dictionary. AutoCorrect     Correct misspelled words that are similar to other words.
Options     The Options dialog box appears. Select how the program corrects spelling for all presentations.

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View demo

Watch the following video to use and make changes to the spelling and grammar features.

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Visio

Turn on or off spelling check

  1. Create or open a drawing.
  2. On the Tools menu, point to Spelling, and then click Spelling Options.
  3. In the Spelling Options dialog box that appears, under When correcting spelling in Visio, select or clear the Check spelling as you type or Hide spelling errors check boxes.

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Check spelling

  1. Open a drawing that needs to be checked.
  2. On the Tools menu, point to Spelling, and click Spelling.
  3. The Spelling dialog box appears, and the first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore     Ignore this word once, but check it again. Ignore All     Ignore this word throughout the drawing.
Add     Add this word to the program's dictionary. Change     Use the suggested word in the Change to pane.
Change All     Use the suggested word to change all instances of this word. Delete     Delete the word.
Delete All     Delete all instances of the word. Question mark     Open Visio Help.
Options     The Options dialog box appears. Select how the program corrects spelling for all drawings.

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Access

Check spelling

  1. Open the database that needs to be checked.
  2. On the Home tab, in the Records group, click Spelling.
  3. The Spelling dialog box appears, and the first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore 'x' field     Ignore this field. Ignore     Ignore this word once, but check it again.
Ignore All     Ignore this word throughout the database. Change     Use the suggested word in the Suggestions pane.
Change All     Use the suggested word to change all instances of this word. Add     Use the first suggested word each time you click Add.
AutoCorrect     Correct misspelled words that are similar to other words. Dictionary Language     Select a dictionary language.
Undo Last     Undo the previous change. Options     The Options dialog box appears. Select how the program corrects spelling for all databases.

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InfoPath

Turn on or off spelling check

  1. On the Tools menu, point to Spelling, and click Spelling Options.
  2. Under When correcting spelling in InfoPath, select or clear the Check spelling as you type or Hide spelling errors check boxes.

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Check spelling

  1. Open the form that needs to be checked.
  2. On the Tools menu, point to Spelling, and then click Spelling.
  3. The Spelling pane appears, and the first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Add to Dictionary     Add this word to the program's dictionary. Ignore all     Ignore this word throughout the form.
Change     Use the suggested word in the Suggestions pane. Change All     Use the suggested word to change all instances of this word.
Find Next     Go to the next suggested change. Spelling Options     The Spelling Options dialog box appears. Select how the program corrects spelling for all forms.
Set Language     Select a dictionary language.

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OneNote

Turn on or off spelling check

  1. On the Tools menu, point to Spelling, and then click Spelling Options.
  2. Under When correcting spelling in OneNote, select or clear the Check spelling as you type or Hide spelling errors check boxes.

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Check spelling

  1. Open the notebook that needs to be checked.
  2. On the Tools menu, point to Spelling, and then click Spelling.
  3. The Spelling pane appears, and the first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore     Ignore this word once, but check it again. Add to Dictionary     Add this word to the program's dictionary.
Change     Use the suggested word in the Suggestions pane. Start Spell Check     Begin checking spelling.
Dictionary language     Select a dictionary language. Spelling options     The Spelling Options dialog box appears. Select how the program corrects spelling for all notebooks.
AutoCorrect options    The AutoCorrect dialog box appears. Select how the program automatically corrects such things as capitalization for all notebooks.

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Publisher

Turn on or off spelling check

  1. On the Tools menu, point to Spelling, and then click Spelling Options.
  2. Under When correcting spelling in Publisher, select or clear the Check spelling as you type or Hide spelling errors check boxes.

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Check spelling

  1. Open the publication that needs to be checked.
  2. On the Tools menu, point to Spelling, and then click Spelling.
  3. The Check Spelling dialog box appears, and the first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore     Ignore this word once, but check it again. Ignore All     Ignore this word throughout the form.
Change     Use the suggested word in the Suggestions pane. Change All     Use the suggested word to change all instances of this word.
Add     Use the first suggested word each time you click Add. Check all stories     Check spelling in all stories in this publication.

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Applies to:
Access 2007, Excel 2007, InfoPath 2007, OneNote 2007, Outlook 2007, PowerPoint 2007, Project 2007, Publisher 2007, SharePoint Designer 2007, Visio 2007, Word 2007