Set working times, vacations, and holidays within Project - Project

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Set working times, vacations, and holidays within Project

Applies to: Microsoft Office Project 2003

Using calendars, you can set up project and resource working times to accurately reflect resource availability information that uses when scheduling tasks, examining whether resources are overallocated, and when leveling resources.

Show Set the working times, vacations, and holidays for all resources on the project

On the Tools menu, click Change Working Time.
In the For box, click the project calendar. The project calendar for the current project is followed by "(Project Calendar)." The default is Standard (Project Calendar).
To add a holiday, click the specific day that you want to change.
To change one day of the week for the entire calendar (for example, to end the work day on Fridays at 4:00 P.M., or to create a permanent three-day weekend), click the abbreviation for that day at the top of the calendar. The change that you make for that one month will be reflected in all the months in the calendar.
To change more than one working day at a time, click the abbreviation at the top of the first day, and then hold down SHIFT and click the abbreviation at the top of each day that you want to change.
Click Use default, Nonworking time, or Nondefault working time.
If you click Use default, the selected days adopt the default working times, which are 8:00 A.M. to 12:00 P.M. and 1:00 P.M. to 5:00 P.M., Monday through Friday, and nonworking time on weekends.
If you click Nondefault working time, type the times you want work to start in the From boxes and the times you want work to end in the To boxes.
Notes
- To make changes to schedule (schedule: The timing and sequence of tasks within a project. A schedule consists mainly of tasks, task dependencies, durations, constraints, and time-oriented project information.) information for an enterprise resource (enterprise resources: Resources that are part of an organization's entire list of resources. Enterprise resources can be shared across projects.), you must first check out the resource. You can also update changes to resource calendars by using .
- Working time calendars do not apply to material resources.
- The Resource Working Times side pane (side pane: A pane displayed on the left side of the Project and Project Web Access interfaces. In Project, the side pane contains Project Guide information; in Project Web Access, the side pane contains links.) provides an easy way to set working times for resources. On the Project Guide toolbar, click Resources. Click Define general working times for resources, and then follow the instructions that appear in the side pane.
- You can use the working hours in the project calendar to help accommodate work on nonproject tasks. If team members realistically can only spend six hours per day working on project tasks, with the other two hours spent on meetings and administrative tasks, you can reflect this by indicating resource availability of six hours per day in the project calendar.

Show Set up alternative working times for specialized schedules

On the Tools menu, click Change Working Time.
Click New.
In the Name box, type a name for your new base calendar.
If you want to begin with a default calendar, click Create new base calendar.
If you want to create a new calendar based on an existing calendar, click Make a copy of, and then click the calendar name in the calendar box.
Click OK.
On the calendar, select the days you want to change.
To change a day of the week for the entire calendar, click the abbreviation for the day at the top of the calendar.
To change all the working days, click the abbreviation at the top of the first day, and then hold down SHIFT and click the abbreviation at the top of the last day.
Click Use default, Nonworking time, or Nondefault working time.
If you click Use default, then the selected days adopt the default working times, which are 8:00 A.M. to 12:00 P.M. and 1:00 P.M. to 5:00 P.M., Monday through Friday, and nonworking time on weekends.
If you click Nondefault working time, type the times you want work to start in the From boxes and the times you want work to end in the To boxes.
Notes
- To make changes to schedule (schedule: The timing and sequence of tasks within a project. A schedule consists mainly of tasks, task dependencies, durations, constraints, and time-oriented project information.) information for an enterprise resource (enterprise resources: Resources that are part of an organization's entire list of resources. Enterprise resources can be shared across projects.), you must first check out the resource. You can also update changes to resource calendars by using .
- Working time calendars do not apply to material resources.
- The new base calendar you create becomes available in the list of calendars in the Change Working Time dialog box and on the Working Time tab in the Resource Information dialog box. You can then assign the new base calendar to resources.
- If you need to quickly remove all the changes you've made to a calendar, select all of the days on the calendar and then click Use default.

Show Change the working times, days off, and vacations for individual resources

On the Tools menu, click Change Working Time.
In the For box, click the resource whose calendar you want to change.
On the calendar, select the days you want to change.
To change a day of the week for the entire calendar, click the abbreviation for the day at the top of the calendar.
To change all the working days, click the abbreviation at the top of the first day, and then hold down SHIFT and click the abbreviation at the top of the last day.
Click Use default, Nonworking time, or Nondefault working time.
If you click Use default, then your selected days adopt the working and nonworking times of the resource's base calendar.
If you click Nondefault working time, type the times you want work to start in the From boxes and the times you want work to end in the To boxes.
Notes
- To make changes to schedule (schedule: The timing and sequence of tasks within a project. A schedule consists mainly of tasks, task dependencies, durations, constraints, and time-oriented project information.) information for an enterprise resource (enterprise resources: Resources that are part of an organization's entire list of resources. Enterprise resources can be shared across projects.), you must first check out the resource. You can also update changes to resource calendars by using .
- Working time calendars do not apply to material resources.
- The Resource Working Times side pane (side pane: A pane displayed on the left side of the Project and Project Web Access interfaces. In Project, the side pane contains Project Guide information; in Project Web Access, the side pane contains links.) provides an easy way to set working times for resources. On the Project Guide toolbar, click Resources. Click Define general working times for resources, and then follow the instructions that appear in the side pane.