After your project begins and you are tracking the actual progress of tasks (task: An activity that has a beginning and an end. Project plans are made up of tasks.), you can review your schedule (schedule: The timing and sequence of tasks within a project. A schedule consists mainly of tasks, task dependencies, durations, constraints, and time-oriented project information.) to identify problems or potential problems with task schedules. Identifying or anticipating problems enables you to take care of any issues that may affect the project's finish date.
Tip This article is part of a series of articles
within the Project Map
that describe a broad set of project management activities.
We call these activities "goals" because they are organized around the project management life
cycle: Build a plan, track and manage a project, and close a project.
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See all goals on the Project Map
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Analyze your schedule After you create a basic schedule, you should check it to discover problems or oversights that require adjustments.
Click all of the following that apply:
Compare two versions of a project You can compare two project files from the same project and produce a customized, detailed report (report: A format in which you can print schedule information that is appropriate for the intended recipients. You can use the predefined reports provided by Project or create custom reports.) to help you identify schedule problems.
Determine if your project's finish date has changed You can view an overall summary of the project's dates and the critical tasks that directly affect the finish date.
Assess why the project finish date is delayed Review the factors in the schedule that could extend the finish date of your project.
Click all of the following that apply:
- Show the critical path to quickly find problem tasks. Tasks that fall on the critical path (critical path: The series of tasks that must be completed on schedule for a project to finish on schedule. Each task on the critical path is a critical task.) have a powerful effect on your schedule, because a delay of a critical task extends the finish date. Because the critical path may change as you modify your schedule, showing the critical path for your schedule helps you make decisions about what changes to make and how those changes affect the critical path.
- Check task dependencies (links) within your project to review the dependencies (task dependencies: A relationship between two linked tasks; linked by a dependency between their finish and start dates. There are four kinds of task dependencies: Finish-to-start [FS], Start-to-start [SS], Finish-to-finish [FF], and Start-to-finish [SF].) for tasks on the critical path to make sure that they are accurate and necessary. Unnecessary or inaccurate task dependencies can cause your project to finish later.
- Manage dependencies and deliverables across projects
to determine if any deliverables from other teams or their projects might affect the finish date of your project.
- Examine task constraints to see if they are necessary. Unnecessary task constraints (constraint: A restriction set on the start or finish date of a task. You can specify that a task must start on or finish no later than a particular date. Constraints can be flexible [not tied to a specific date] or inflexible [tied to a specific date].) can limit the flexibility of your schedule by forcing tasks to start on certain dates or to use all available slack (slack: The amount of time that a task can slip before it affects another task or the project's finish date. Free slack is how much a task can slip before it delays another task. Total slack is how much a task can slip before it delays the project.). If you eliminate unnecessary constraints, Microsoft Office Project 2007 schedules tasks based on their durations and relationships to one another.
- Examine a visual report to view your project's data in PivotTable (PivotTable report: An interactive table that summarizes, or crosstabulates, large amounts of data. You can rotate its rows and columns to see different summaries of the source data, filter the data by displaying different pages, or display details.)
reports in Microsoft Office Excel 2007 and PivotDiagram views in Microsoft Office Visio 2007.
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