After you schedule your project, you may want to distribute the most current project information to team members or other stakeholders (stakeholders: Individuals and organizations that are actively involved in the project or whose interests may be affected by the project.). Microsoft Office Project 2007 provides several ways to distribute project information online.
Tip This article is part of a series of articles
within the Project Map
that describe a broad set of project management activities.
We call these activities "goals" because they are organized around the project management life
cycle: Build a plan, track and manage a project, and close a project.
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See all goals on the Project Map
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Set up project information for viewing with Project Server
By using
Microsoft Office Project Server 2007 (Project Server: A Project companion product that enables collaborative planning and status reporting among workgroup members, project managers, and other stakeholders by working with and exchanging project information on a Web site.), you can present the most current information about your project to others. You may need an administrator (administrator: Sets up and manages user accounts, assigns permissions, and helps users with network or server access issues. This person can also manage and customize various elements in Project Professional and in Project Server.) to do this if you don't have the necessary permissions on Project Server 2007.
Publish project information to the Web If you or others who need your project information don't use Project Server 2007 but have access to the Web, you can export project information in XML (XML: Extensible Markup Language [XML] is a format for delivering rich, structured data from an application in a standard, consistent way. XML describes the content of a document, whereas HTML tags describe how the document looks.) format.
Provide other online access to project information If you communicate through a network server or e-mail system, such as Microsoft Exchange Server 2007
or Microsoft Office Outlook 2007, you can easily post, send, or share project information to others from Project 2007.
Click all of the following that apply:
- Capture a picture of your project plan to present information in a static format. You can create a graphic of an entire view (view: The combination of one or more views [Gantt Chart, Resource Sheet, and so on] and if applicable, a table and a filter. Use views to work with information in a variety of formats. There are three types of views: Charts or graphs, Sheets, and Forms.) or partial view and display it.
- Copy project data or pictures into another Office program by using the Copy Picture to Office Wizard. You can display project information in a new Microsoft Office PowerPoint, Word, or Visio file.
- Share work on an enterprise project
with others who have Project 2007
on their computers.
- View a free training course on how to present your project information in another Microsoft Office program, such as Word 2007, PowerPoint 2007, or Visio 2007. Once you have exported the project information to another program,
you can use that program's printing options to refine the project for an optimal presentation.
- Create a custom basic report if the basic report doesn't contain the information you want.
- Create a visual report to view your project's data in PivotTable (PivotTable report: An interactive table that summarizes, or crosstabulates, large amounts of data. You can rotate its rows and columns to see different summaries of the source data, filter the data by displaying different pages, or display details.)
reports in Microsoft Office Excel 2007, and PivotDiagram views in Visio 2007.
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