Add resources to your project team   If you are using Microsoft Office Project Server 2007, you can add enterprise resources (enterprise resources: Resources that are part of an organization's entire list of resources. Enterprise resources can be shared across projects.) and details such as group, resource type, skills, and maximum units (maximum units: The maximum percentage or number of units that a resource is available to be scheduled for any tasks. The maximum units value indicates the highest capacity at which the resource is available for work; the default value is 100 percent.):

• Add resource to your project to add enterprise and nonenterprise resources to your team.
• Substitute resources if you want to replace an enterprise resource in your project with another enterprise resource (outside your current team) or with a generic resource (generic resources: Placeholder resources that are used to specify the skills required for a specific task.).

 Set working times for the project and resources   If you want to set up the availability (availability: Indicates when and how much of a resource's time can be scheduled for assigned work. Availability is determined by project and resource calendars, resource start and finish dates, or the level at which the resource is available for work.) for all resources in the project as well as individual resources, you need to set working times. You can indicate vacations, standard and nonstandard working schedules, and differing resource units.

Click all of the following that apply:

• Set working times, vacations, and holidays for individual resources. You can modify individual resource calendars (resource calendar: A calendar that specifies working and nonworking time for an individual resource. A resource calendar differs from a base calendar, which specifies working and nonworking time for more than one resource.) to indicate nonstandard schedules, vacations, and other time off.
• Set working times, vacations, and holidays for the entire project. You can change the dates when the project starts and finishes work. You can also change unit availability (unit availability: Amount of time, expressed as a percentage or a decimal number, that a resource can be scheduled for assigned work. It refers to the availability of a resource; for example, a resource may be available 50%, 100%, or 300% of full time.) at different times during the project. For example, you can assign four carpenters to a project in the spring, eight in the summer, and two in the fall.
• Specify resource availability to control how much time a work resource (work resource: People and equipment resources that perform work to accomplish a task. Work resources consume time [hours or days] to accomplish tasks.) is available.

 Change information for enterprise resources   If you are using Microsoft Office Project Web Access (Project Web Access: The Web-based user interface that is used to access information in Project Server.), you may want to make changes to the resource information. For example, you can apply a new calendar, costs, or skills to the resource. Before you can save changes to certain types of information for enterprise resources, such as cost, skills, or availability, the resource must be checked out (check out: The process of opening an enterprise project or an enterprise resource's record for editing.).

• Enter or change enterprise resource information

 Add resource skills    When you add a custom field for resource skills to the Resource Sheet, you can filter, sort, or group on this field to identify resources by their skills. Depending on the requirements of your organization, you may need to use skill codes (skill codes: Skill codes are a type of enterprise outline code that allows you to specify the skills that a resource has.).

• Enter information about enterprise resources if you are using Office Project Web Access and you want to define resource skills.
• Use the Resource Substitution Wizard to find resources if you are using Microsoft Office Project Professional 2007 and Project Server 2007 and you want Project 2007 to automatically assign resources to tasks in one or more projects, based on the skill demands of the tasks and the availability of the resources.
• Create a budget for the resources in your project if you already know how much money you want to spend on resources.

 Set resource costs   After you enter rates and fees for people, equipment, and materials, you can use Microsoft Office Project 2007 to create a budget or to track project costs.

Click all of the following that apply:

• Enter pay rates and fees for resources to set up the hourly rates, per-use costs (per-use cost: A set fee for the use of a resource that can be in place of, or in addition to, a variable. For work resources, a per-use cost accrues each time that the resource is used. For material resources, a per-use cost is accrued only once.), and other fees for human and equipment resources. Project 2007 can calculate the cost totals for resources, assigned tasks, and the entire project. You can enter this information throughout the process of staffing up or negotiating with other managers for shared resources.
• Enter costs for material resources such as supplies. Project 2007 can calculate the cost totals for these material resources (material resources: Consumable materials or supplies, such as concrete, wood, or nails.) from the base rates and quantities that you enter.
• Create a budget for the resources in your project if you already know how much money you want to spend on resources.

 Set up lines of communication   If you are using Project Server 2007, team members and stakeholders can collaborate online with Microsoft Office Project Web Access (Project Web Access: The Web-based user interface that is used to access information in Project Server.). You may need to enter e-mail addresses or Microsoft Windows user accounts for them.

• Log on to Project Web Access

 Add supporting information about resources   Add more information about resources in the form of notes or documents or by viewing the resource reports.

Click all of the following that apply:

• Add a note to a task, resource, or project to include a small amount of information directly in your project. Also, you can add a file from another program to a project note.
• View and upload documents if you want to link to supporting documents by using Project Server 2007.
• Create a visual report if you want to use Microsoft Office Visio 2007 or Microsoft Office Excel 2007 to create reports that allow you to analyze and report on resource usage at any phase of your project planning.