Goal: Distribute project information online - Project

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Goal: Distribute project information online

Applies to
Microsoft Office Project 2003 Microsoft Office Project Server 2003 Microsoft Project 2000 and 2002

After you schedule your project, you may want to distribute the most current project information to team members or other stakeholders (stakeholders: Individuals and organizations that are actively involved in the project or whose interests may be affected by the project.). Project provides several ways to distribute project information online.

Tip This article is part of a series of articles that describe a broad set of project management activities. We call these activities "goals" because they are organized around the project management life cycle: Build a plan, track and manage a project, and close a project. The project life cycle is outlined in The Project Map, where you can find a link to an article about each project management goal. Most of the articles include links to supporting information or procedures that you perform in Project or Project Server. These "goal" articles were designed to help you not only use Project but also better understand project management.

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See all goals on the Project Map

Worker viewing screen on laptop computer

number 1 Set up project information for viewing with Project Server By using Project Server (Project Server: A Project companion product that enables collaborative planning and status reporting among workgroup members, project managers, and other stakeholders by working with and exchanging project information on a Web site.), you can present the most current information about your project to others. You may need an administrator (administrator: Sets up and manages user accounts, assigns permissions, and helps users with network or server access issues. This person can also manage and customize various elements in Project Professional and in Project Server.) to do this if you don't have the necessary permissions on Project Server.

Publish project information on Project Server

Number 2 Publish project information to the Web If you or others who need your project information don't use Project Server but have access to the Web, you can export project information in HTML (HTML: An acronym for Hypertext Markup Language, which is a formatting convention for presenting text and graphics on the World Wide Web.) format by saving it as a Web page.

Save your project information as a Web page

Number 3 Provide other online access to project information If you communicate through a network server or e-mail system, such as Microsoft Exchange or Microsoft Office Outlook®, you can easily post, send, or route project information to others from Project.

Click all of the following that apply:

Copy a Project picture into another program or a Web page to present information in a static format. You can create a graphic of an entire view (view: The combination of one or more views [Gantt Chart, Resource Sheet, and so on] and if applicable, a table and a filter. Use views to work with information in a variety of formats. There are three types of views: Charts or graphs, Sheets, and Forms.) or partial view and display it.
Copy a picture to an Office program by using the Copy Picture to Office Wizard. You can display project information in a new Microsoft Office PowerPoint®, Word, or Visio® document.
Post a project to an Exchange folder in read/write format so that others who use Microsoft Exchange can update the information. You must be using Microsoft Exchange Server and have permission to use public folders.
Send a project file to others who have Project on their computers. You can send a project file as an attachment in any MAPI-compliant (MAPI: The acronym for Messaging Application Programming Interface, which is the standard programming interface proposed and supported by Microsoft for accessing electronic messaging.) e-mail message. Recipients can open and review the attached file in Project.
Route a project file to others for review and comment. You can use any MAPI-compliant e-mail system to route a project file to each person on the routing list sequentially or to all of them simultaneously.
Present your Project schedule in a simple format by using Visio if you just want a basic schedule that is easy to read and presents high-level information and key milestones.

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