Goal: Distribute project information in printed format - Project

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Goal: Distribute project information in printed format

Applies to
Microsoft Office Project 2003 Microsoft Office Project Server 2003 Microsoft Project 2000 and 2002

After your project is scheduled, you may want to distribute the most current project information to team members or other stakeholders (stakeholders: Individuals and organizations that are actively involved in the project or whose interests may be affected by the project.). You can display just the task (task: An activity that has a beginning and an end. Project plans are made up of tasks.) or resource (resources: The people, equipment, and material that are used to complete tasks in a project.) information that you want and format it to create professional results with every printout.

Tip This article is part of a series of articles that describe a broad set of project management activities. We call these activities "goals" because they are organized around the project management life cycle: Build a plan, track and manage a project, and close a project. The project life cycle is outlined in The Project Map, where you can find a link to an article about each project management goal. Most of the articles include links to supporting information or procedures that you perform in Project or Project Server. These "goal" articles were designed to help you not only use Project but also better understand project management.

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See all goals on the Project Map

number 1 Print the project information that is displayed in a view If the view contains the information that you want, you can just set the print options and then send the file to a printer or plotter.

Learn the types of views you can print if you're not sure which type of view best presents the information that you want.
See a list of all views that you can use to display and print information.
Customize a view if you don't see the view that you want.
Format information in a view to emphasize specific information. You can change the format of text or bar styles so the information stands out.
Print a view after you select and fine-tune the view that you want. You can adjust print settings and preview the information before you send it to a printer or plotter.

Number 2 Print summarized project information in a report To present specific information in a professional format, you can select a predefined report or create a custom report, set the print options, and then send the report to a printer or plotter.

Click all of the following that apply:

Learn the types of reports you can print if you're not sure which report best presents the information you want to print.
Print a report after you preview the information and set the print options. You can send your report to a printer or plotter. You can choose from a variety of predefined reports or create a custom report.

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