Create my timesheet

You can create a new timesheet (timesheet: In Project Web Access, the timesheet is a page where resources can record their progress on tasks and send updates to the project manager.) to track your tasks (task: An activity that has a beginning and an end. Project plans are made up of tasks.), projects, and nonproject time (nonproject time: Hours or days that are designated in a resource or project calendar when Project should not schedule tasks because work is not done. Nonproject time can include lunch breaks, weekends, and holidays, for example.).

 Note   Your server administrator (administrator: Sets up and manages user accounts, assigns permissions, and helps users with network or server access issues. This person can also manage and customize various elements in Project Professional and in Project Server.) initially sets up the reporting periods for Microsoft Office Project Web Access. You can create a timesheet only for a defined reporting period. The Timesheet Center page reflects all reporting periods that are available for timesheet creation.

  1. On the Quick Launch, under My Work, click Timesheet Center.
  2. In the Timesheet Name column, point to the Click to Create link for a reporting period, and then click the arrow that appears.
  3. Click the option that you want to use for creating your new timesheet:
    • Create with Default Setting     Click this option to create your new timesheet with the default settings identified by your server administrator. This can include tasks, projects, and nonproject tasks.
    • Create with Tasks     Click this option to create your new timesheet with all of your assigned tasks for the selected reporting period.
    • Create with Projects     Click this option to create your new timesheet with all of your allocated projects for the selected reporting period.
    • Do not Auto-populate     Click this option to create your new timesheet without any lines. To report time, you need to manually add lines to the timesheet.

 Note   After you create a blank timesheet by following these steps, you need to add lines to the timesheet to report your work hours. For more information, see Add or remove a timesheet task (line).

The task assignment data is displayed in your timesheet based on:

  • Your organization's settings     When setting up timesheets, your server administrator can select a unique set of timesheet fields to address the needs of your organization.
  • Your display options     Your timesheet displays specific types of information based on AutoFilters and other custom options.
  • The selected reporting period     Your timesheet displays only tasks that fall within the selected reporting period.

You can add your actual work (actual work: The amount of work that has been performed on a task or assignment. When you enter actual work on a task, the remaining work is calculated using this formula: Remaining Work = Work - Actual Work. Actual work is often referred to as "actuals.") to your timesheet in four different ways.

Method Description How?
Auto-populate based on task status When you create your timesheet after submitting your task status on the Task Center page, data that you entered as status will automatically be populated in your timesheet. This is the recommended method for populating your timesheet. Create your timesheet after submitting your task status on the Task Center page.
Import from task status If you already created your timesheet, before you add data to your task status on the Task Center page, you can easily import your status data into your timesheet. Any time that you entered on your timesheet will be replaced with the most current status data. After the data is imported, you can modify it to reflect your actual work for the reporting period. On the My Timesheet page, click Import Task Progress.
Copy from planned If your actual work during the reporting period is identical to, or closely matches, the planned work for the period, you can copy the planned work to the actual work on your timesheet. After the data is copied, you can modify it to reflect your actual work for the reporting period. On the My Timesheet page, click Replace Actual with Planned.
Data entry If your actual work is not captured on the Task Center page, and it is not close enough to the planned work to copy those values, you can type your actual work directly into your timesheet. Type your actual work in the grid on the My Timesheet page.

After creating your timesheet and entering your actual work (actual work: The amount of work that has been performed on a task or assignment. When you enter actual work on a task, the remaining work is calculated using this formula: Remaining Work = Work - Actual Work. Actual work is often referred to as "actuals."), you can submit the timesheet for approval. For more information, see Submit my timesheet.

ShowWhy can't I perform some actions in Project Web Access?

Depending on the permissions settings you used to log on to Project Web Access, you may not be able to see or use certain features. Also, what you see on some pages may differ from what is documented if your server administrator customized Project Web Access and did not customize the Help to match.

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Applies to:
Project Server 2007