Change how you display (or find) information on a timesheet

You can use your timesheet (timesheet: In Project Web Access, the timesheet is a page where resources can record their progress on tasks and send updates to the project manager.) to view and report actual work (actual work: The amount of work that has been performed on a task or assignment. When you enter actual work on a task, the remaining work is calculated using this formula: Remaining Work = Work - Actual Work. Actual work is often referred to as "actuals.") for your task assignments (assignment: A specific resource that is assigned to a particular task.). If you are a timesheet approver, you can display and find information on the timesheets that have been submitted to you for approval.

What do you want to do?


View your timesheets

  1. On the Quick Launch, under My Work, click Timesheet Center.

The Timesheet Center page displays a list of your timesheets, including those that you have submitted, your current timesheet, and the timesheets that have been created for you. Any surrogate timesheets that you may have created are also displayed on the Timesheet Center page.

  1. From the view selection list on the right side of the page, select one of the following options:
    • Current + Last 3 Months
    • Next 6 Months + Last 3 Months
    • Last 6 Months
    • Last 12 Months
    • All Timesheets
    • Created and in progress

 Note   The Created and in progress view displays surrogate timesheets that you are currently responsible for, in addition to your own in-progress timesheets.

  1. To view the timesheet for that period on the My Timesheet page, click the name of a timesheet in the Timesheet Name column.

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Display overtime and nonbillable hours on your timesheet

  1. On the Quick Launch, under My Work, click Timesheet Center.
  2. In the Timesheet Name column, click the timesheet in which you want to display overtime or nonbillable hours, or both.
  3. On the My Timesheet page, click Actions, and then click Toggle Overtime Work or Toggle Non-Billable Work, as appropriate.

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Configure timesheet filters

Timesheet approvers and those who have Adjust permissions can further filter (filter: Specifies which task or resource information should be displayed or highlighted in a view. For example, when you apply the Critical filter, only critical tasks are displayed.) the information that appears on the list of their assigned timesheets.

  1. On the Quick Launch, under Approvals, click Timesheet.
  2. In the filter area of the Review My Timesheets page, click Pending My Approval, Approved By Me, Available timesheets to adjust, or My Resources' Unsubmitted Timesheets, as applicable.

 Note   By default, Microsoft Office Project Web Access displays timesheets by using the Pending My Approval filter.

  1. Select the date or resource filter options, or both, for the selected timesheet type:
    • Date     Select this check box to set date filtration. You can choose one of the following methods of date filtration:
      • Fiscal Period     Click this button to display only timesheets from a specific fiscal period. Select the fiscal period from the corresponding list.

 Note   If your organization does not have any fiscal periods defined, the Fiscal Period list will be empty and your filter will not display any timesheets.

  • Custom Date Range     Click this button to display only timesheets that contain data during a specific time period. Set the start and end dates for the time period by typing dates in the boxes or selecting dates from the date pickers.
  • Resources     Select this check box to set resource filtration. You can choose one of the following methods of resource filtration:
    • Cost Center     Type a cost center ID in the Cost Center box to display only timesheets that contain time reported against a specific cost center.
    • Resource Name     Select a resource from the Resource Name list to display only timesheets with data reported by that resource.
  1. Click Apply to filter the timesheets based on the criteria that you specified.

To return to the default view after you apply a filter, in the filter area of the Review My Timesheets page, click Pending My Approval. Clear the Date and Resources check boxes, and then click Apply.

ShowWhy can't I perform some actions in Project Web Access?

Depending on the permissions settings you used to log on to Project Web Access, you may not be able to see or use certain features. Also, what you see on some pages may differ from what is documented if your server administrator customized Project Web Access and did not customize the Help to match.

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Applies to:
Project Server 2007