Workgroup (resource field)

Data Type     Enumerated (enumerated field: A type of field whose content is selected from a list of predefined choices. For example, in the Accrue At field you can select the way resource costs are accrued from a list that includes Start, Prorated, and End.)

Entry Type     Calculated or entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

Description    The Workgroup field provides choices for the electronic updating method that you're using to communicate and collaborate with each work resource (work resource: People and equipment resources that perform work to accomplish a task. Work resources consume time [hours or days] to accomplish tasks.) on your project team. The options are:

  • Default The current resource is set with the default team collaboration method for the project. To set the default method, click Options on the Tools menu, and then click the Collaborate tab.
  • Microsoft Office Project Server The current resource is set to view and update assignment status by using Microsoft Office Project Server with Microsoft Office Project Web Access.
  • E-mail only The current resource is set to view and update assignment status through your company's e-mail system. Assignments will be sent to resources as e-mail attachments, and resources can view and update these assignments through e-mail.
  • None This option indicates that you do not use electronic team collaboration for the current resource.

How Calculated    When you first set up Microsoft Office Project for use in team collaboration, you select a communication and update method. The method you select becomes the default for all project team members.

Best Uses    Add the Workgroup field to a resource view (resource view: A view that displays resource information. Resource views include the Resource Sheet, the Resource Graph, the Resource Usage, and the resource forms views.) when you want to view, filter (filter: Specifies which task or resource information should be displayed or highlighted in a view. For example, when you apply the Critical filter, only critical tasks are displayed.), or change the electronic team collaboration method for the resources in your project. This is particularly useful if some resources in your project use a method different than the rest of the team.

Examples    The majority of the resources in your project use Project Web Access for exchanging electronic updates on project status. Because of this, you have set up the default team collaboration method as Project Server. However, you have just added a new resource, an off-site consultant who communicates by e-mail. You add the Workgroup field to the Resource Sheet view, and then select E-mail only as the consultant's update option.

Remarks    You can change the team collaboration option in the Resource Information dialog box. In a resource view, select the resource, and then click Resource Information  Button image. On the General tab, select the messaging option you want in the Workgroup box.

You can change the default team collaboration option. On the Tools menu, click Options. Click the Collaborate tab, and then select the default messaging option you want in the Collaborate using box. The choices are Microsoft Office Project Server, E-mail only, and None.

The Workgroup field is not available for material resources (material resource: The supplies or other consumable items that are used to complete tasks in a project.).

Applies to:
Project 2003