Use your Outlook Address Book to quickly add resources (resources: The people, equipment, and material that are used to complete tasks in a project.) and their e-mail addresses into your project file. You can also add all the resources on a distribution list at once.
- On the View menu, click Resource Sheet.
- Click the row where you want to start adding new resources.
- On the Insert menu, point to New Resource From, and then click Address Book.
- In the Select Resource dialog box, enter the name or distribution list for the resource you want to add in the Type Name or Select from List box. Or, in the Name list, scroll to and click the name of the resource or distribution list you want to add to your resource list. Click Add.
If you selected a distribution list, a message asks if you want to expand the distribution list into individual e-mail names. Click Yes or No.
- Repeat step 4 for each resource or distribution list you want to add.
You can assign each name or list you add to any task (task: An activity that has a beginning and an end. Project plans are made up of tasks.). Microsoft Office Project 2003 automatically imports and stores important information directly from Outlook, including resource name, e-mail address, and group. This information appears in the Resource Sheet and other resource views (view: The combination of one or more views [Gantt Chart, Resource Sheet, and so on] and if applicable, a table and a filter. Use views to work with information in a variety of formats. There are three types of views: Charts or graphs, Sheets, and Forms.).