Indicating the percentage that a task (task: An activity that has a beginning and an end. Project plans are made up of tasks.) is complete helps you track actual progress. By specifying a percentage of completion (percent work complete: A percentage value that indicates the current status of a task, resource, or assignment, expressed as the percentage of work that has been completed.) between 0 (for a task that hasn't started) and 100 (for a task that is finished), you can compare planned progress to actual progress.
- On the View menu, click More Views.
- In the Views list, click Task Sheet, and then click Apply.
- On the View menu, point to Table, and then click Tracking.
- In the % Comp. (Percent Complete) field, type the percentage of completion for the tasks you want to update.
The recalculated values for actual duration and remaining duration appear in the Act. Dur. (Actual Duration) and Rem. Dur. (Remaining Duration) fields.
- When you specify the percentage of completion for a task, Microsoft Office Project 2003 calculates the actual duration (actual duration: The amount of time a task has been in progress. When you enter the actual duration of a task, Project uses this value to calculate the remaining duration according to the formula Remaining Duration = Duration - Actual Duration.) and remaining duration (remaining duration: The amount of time left to work on a task before the task is completed. This is calculated as follows: Remaining Duration = Duration - Actual Duration.) according to the formulas Actual Duration = Duration * Percent Complete and Remaining Duration = Duration - Actual Duration.
- To quickly update the percentage of completion for selected tasks in any task view (task view: A view that displays task information. Task views include three task forms; examples include Calendar, Detail Gantt, Gantt Chart, Milestone Rollup, PA_PERT Entry Sheet, Task Entry, Relationship Diagram, Task Sheet, and Task Usage.), point to Toolbars on the View menu, and then click Tracking. In the Task Name field, click a task, and then click a percentage, such as 25% Complete , on the Tracking toolbar (toolbar: A bar with buttons and options used to carry out commands. To display a toolbar, point to Toolbars on the View menu, and then click the toolbar you want. To see more buttons, click Toolbar Options at the end of the toolbar.).
- Project calculates the completion percentage of a summary task (summary task: A task that is made up of subtasks and summarizes those subtasks. Use outlining to create summary tasks. Project automatically determines summary task information [such as duration and cost] by using information from the subtasks.) based on the progress of its subtasks (subtask: A task that is part of a summary task. The subtask information is consolidated into the summary task. You can designate subtasks by using the Project outlining feature.). You can also manually enter the percent work complete on a summary task.
- You can set defaults to specify how Project will automatically adjust where actuals and remaining work are placed according to the status date of the project.