You can send a project file to people working on your project by attaching the file to an e-mail message from Microsoft Office Outlook 2003 or any MAPI (MAPI: The acronym for Messaging Application Programming Interface, which is the standard programming interface proposed and supported by Microsoft for accessing electronic messaging.)-compliant e-mail system.
Before you send a project file, you should be sure that the recipients have Microsoft Office Project 2003, Microsoft Project 2002, or Microsoft Project 2000 installed. (See the notes at the end of this topic for more information.)
- Open the project file you want to send.
- On the File menu, point to Send To, and then click Mail Recipient (as Attachment).
You may also be able to send an entire or partial project as a schedule note. On the File menu, point to Send To, and then click Mail Recipient (as Schedule Note). Specify the options you want in the Send Schedule Note dialog box, and then click OK.
- In the To box, type the e-mail names of the recipients.
- In the message area, type your message.
- Click Send.
- Before sending a project file, check your Microsoft Internet Explorer settings and make sure that your MAPI client e-mail system is set as the e-mail program on the Programs tab of the Internet Options dialog box (Tools menu).
- Sending project files through e-mail improves project communication among members of your team and increases the speed of schedule reviews. However, recipients must have Microsoft Office Project 2003, Microsoft Project 2002, or Microsoft Project 2000 to open the file. Microsoft Project 98 cannot be used to open later files, so you will need to save a copy of the file as Microsoft Project 98 (.mpp) file type (by clicking File, and then clicking Save As) and send it to the Microsoft Project 98 users. If the recipients have an earlier version of Project, they will not be able to open the project file. Consider posting a copy of the Gantt Chart on the Web or shared network drive, instead.
- If you want to control the order in which individuals will review and comment on the schedule, you should route the project file rather than sending it via e-mail.