Project keyboard commands

The following are the keyboard commands for Microsoft Office Project 2003:

ShowKeyboard function keys

Key Description
F1 Get Help or the Office Assistant
SHIFT+F1 Activate context-sensitive Help pointer
ALT+SHIFT+F1 Open a window with a side pane (Window menu)
F2 Activate entry bar to edit text in a field
SHIFT+F2 Task Information/Resource Information command (Project menu)
CTRL+F2 Link Tasks command (Edit menu)
CTRL+SHIFT+F2 Unlink Tasks command (Edit menu)
ALT+F2 Save As command (File menu)
F3 All Tasks or All Resources filter
SHIFT+F3 Reset sort to ID order
ALT+F3 Display the Column Definition dialog box
CTRL+F3 Apply the same filter again
CTRL+SHIFT+F3 Apply the sort order again
CTRL+F4 Close project window
SHIFT+F4 Find an item again
ALT+F4 Close program window
F5 Go To command (Edit menu)
SHIFT+F5 Open the Find dialog box
CTRL+F5 Restore project window
CTRL+SHIFT+F5 Scroll to task on Gantt Chart
ALT+F5 Go to next overallocation
F6 Activate other pane in combination view
SHIFT+F6 Activate split bar
CTRL+F6 Activate next project window
CTRL+SHIFT+F6 Activate previous project window
F7 Spelling command (Tools menu)
CTRL+F7 Move project window
F8 Turn on/off Extend Selection mode
SHIFT+F8 Turn on/off Add To Selection mode
CTRL+F8 Size project window
ALT+F8 Macros dialog box
F9 Calculate all open projects
SHIFT+F9 Calculate active project
CTRL+F9 Turn on/off Auto Calculate
ALT+F9 Update all Dynamic Data Exchange (DDE) links
F10 Activate menu bar
CTRL+F10 Maximize project window
F11 Open a new file
SHIFT+F11 Open a new window with the current file
F12 Save As command (File menu)

ShowKeyboard commands for accessing dialog boxes

To Press
Switch to the next tab in a dialog box CTRL+TAB
Switch to the previous tab in a dialog box CTRL+SHIFT+TAB
Move to the next option or option group TAB
Move to the previous option or option group SHIFT+TAB
Move between options in the active list box or between options in a group of options UP ARROW and DOWN ARROW keys
Perform the action assigned to the active button (the button with the dotted outline), or to select or clear the active check box SPACEBAR
Move to an option in a list box The letter key for the first letter in the option name you want (when a list box is selected)
Select an option, or to select or clear a check box ALT+ letter, where letter is the key for the underlined letter in the option name
Open the selected list box ALT+DOWN ARROW
Close the selected list box ESC
Perform the action assigned to the default command button in the dialog box (the button with the bold outline—often the OK button) ENTER
Cancel the command and close the dialog box ESC

ShowKeyboard commands for accessing menus

To Press
Make the menu bar active F10 or ALT
Show the Control menu (on the program title bar) ALT+SPACEBAR
Select the next or previous command on the menu or submenu DOWN ARROW or UP ARROW (with the menu or submenu displayed)
Select the menu to the left or right or (with a submenu visible) switch between the main menu and the submenu LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenu HOME or END
Close the visible menu and submenu at the same time ALT
Close the visible menu or (with a submenu visible) close the submenu only ESC

 Note   You can select any command on a menu or visible toolbar with the keyboard. To select a command on a menu, press ALT to select the menu bar, press the underlined letter in the menu title that contains the command you want, and then press the underlined letter in the command name that you want. To select a command on a toolbar, press CTRL+TAB until the toolbar you want is selected, and then press TAB to select the toolbar command you want.

ShowKeyboard commands for accessing text boxes

To Press
Move to the beginning of the entry HOME
Move to the end of the entry END
Move one character to the left or right LEFT ARROW or RIGHT ARROW
Move one word to the left or right CTRL+LEFT ARROW or CTRL+RIGHT ARROW
Select from the insertion point to the beginning of the entry SHIFT+HOME
Select from the insertion point to the end of the entry SHIFT+END
Select or cancel the selection of one character to the left SHIFT+LEFT ARROW
Select or unselect one character to the right SHIFT+RIGHT ARROW
Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right CTRL+SHIFT+RIGHT ARROW

ShowKeyboard commands for accessing toolbars

To Press
Make the menu bar active F10 or ALT
Select the next or previous toolbar

Press ALT to activate command navigation, and then press

CTRL+TAB or

CTRL+SHIFT+TAB

Select the next or previous button or the menu on the toolbar TAB or SHIFT+TAB (when a toolbar is active)
Open the selected menu ENTER
Perform the action assigned to the selected button ENTER
Enter text in the selected text box ENTER
Select an option from a list box or from a menu Arrow keys to move through options in the list or menu, and then press ENTER to select the option you want (when a list box is selected)

ShowKeyboard commands for accessing windows

To Press
Switch to the next program ALT+TAB
Switch to the previous program ALT+SHIFT+TAB
Show the Windows Start menu CTRL+ESC
Close the active project window CTRL+W
Restore the active project window from a maximized state CTRL+F5
Switch to the next project window CTRL+F6
Switch to the previous project window CTRL+SHIFT+F6
Carry out the Move command (then use the arrow keys to move the window) CTRL+F7
Carry out the Size command (then use the arrow keys to size the window) CTRL+F8
Maximize the project window CTRL+F10
Select a folder in the Open or Save As dialog box (File menu) ALT+I to select the folder list, and then use the arrow keys to select a folder
Select a toolbar button in the Open or Save As dialog box (File menu) ALT+ number (where 1 is the leftmost button, 2 is the next, and so on)
Update the files visible in the Open or Save As dialog box (File menu) F5

ShowKeyboard commands for moving in the Network Diagram view

To Press
Move to a different Network Diagram box Arrow keys
Add Network Diagram boxes to the selection SHIFT+Arrow keys
Move a Network Diagram box (Note that manual positioning must be set first. Click Layout on the Format menu, and then click Allow manual box positioning.) CTRL+Arrow keys
Move to the top Network Diagram box in the view or project

CTRL+HOME

SHIFT+CTRL+HOME

Move to the lowest Network Diagram box in the project

CTRL+END

SHIFT+CTRL+END

Move to the left-most Network Diagram box in the project

HOME

SHIFT+HOME

Move to the right-most Network Diagram box in the project

END

SHIFT+END

Move up one window height

PAGE UP

SHIFT+PAGE UP

Move down one window height

PAGE DOWN

SHIFT+PAGE DOWN

Move left one window width

CTRL+PAGE UP

SHIFT+CTRL+PAGE UP

Move right one window width

CTRL+PAGE DOWN

SHIFT+CTRL+PAGE DOWN

Select the next field in the Network Diagram box ENTER
Select the previous field in the Network Diagram box SHIFT+ENTER

ShowKeyboard commands for navigating views and windows

To Press
Activate the Control menu ALT+SPACEBAR
Activate the context-sensitive Help pointer SHIFT+F1
Activate the entry bar to edit text in a field F2
Activate the menu bar

F10 or

ALT

Activate the next project window CTRL+F6
Activate the other pane in a combination view F6
Activate the previous project window CTRL+SHIFT+F6
Activate the project control menu ALT+HYPHEN
Activate the split bar SHIFT+F6
Close the program window ALT+F4
Close the project window CTRL+F4
Display all filtered tasks or all filtered resources F3
Display the Column Definition dialog box ALT+F3
Maximize the project window CTRL+F10
Move the project window CTRL+F7
Open Help F1
Open a new Window

SHIFT+F11 or

ALT+SHIFT+F1

Reduce a selection to a single field SHIFT+BACKSPACE
Reset sort to ID order SHIFT+F3
Restore the project window CTRL+F5
Select a drawing object F6
Size the project window CTRL+F8
Display task information SHIFT+F2
Display resource information SHIFT+F2
Display assignment information SHIFT+F2
Turn on/off the Add To Selection mode SHIFT+F8
Turn on/off Auto Calculate CTRL+F9
Turn on/off the Extend Selection mode F8
Move left, right, up, or down to view different pages in the Print Preview window ALT+ARROW KEYS

ShowKeyboard commands for opening, saving, and closing files

Action Keyboard command
New CTRL+N or F11
Open CTRL+O
Print CTRL+P
Save CTRL+S
Save As F12 or ALT+F2
Close CTRL+F4
Exit ALT+F4

ShowKeyboard commands for outlining a project

To Press
Hide subtasks

ALT+SHIFT+HYPHEN or

ALT+SHIFT+MINUS SIGN (minus sign on the numeric keypad)

Indent ALT+SHIFT+RIGHT ARROW
Show subtasks

ALT+SHIFT+ = or

ALT+SHIFT+PLUS SIGN (plus sign on the numeric keypad)

Show all tasks ALT+SHIFT+* (asterisk on the numeric keypad)
Outdent ALT+SHIFT+LEFT ARROW

ShowKeyboard commands for selecting and editing in a dialog box

To Press
Extend the selection left by one character SHIFT+LEFT ARROW
Extend the selection right by one character SHIFT+RIGHT ARROW
Extend the selection to the end of the text SHIFT+END
Extend the selection to the start of the text SHIFT+HOME
Move between fields at the bottom of a form Arrow keys
Move down in a list DOWN ARROW
Move into tables at the bottom of a form

ALT+1 (left) or

ALT+2 (right)

Move left one character LEFT ARROW
Move right one character RIGHT ARROW
Move to any box, button, or option ALT+ underlined letter in name
Move to the end of the text END
Move to the next box, group, option, or button TAB
Move to the next option in group

RIGHT ARROW or

DOWN ARROW

Move to the next tab in a dialog box Arrow keys
Move to the next task or resource ENTER
Move to the previous box, group, option, or button SHIFT+TAB
Move to the previous option in a group

LEFT ARROW or

UP ARROW

Move to the previous task or resource SHIFT+ENTER
Move to the start of the text HOME
Move up in a list UP ARROW
Select an option, check box, or button SPACEBAR
Show a list in a box ALT+DOWN ARROW

ShowKeyboard commands for selecting and editing in a sheet view

ShowEdit in a view

To Press
Cancel ESC
Clear or reset the selected field CTRL+DELETE
Copy CTRL+C
Cut CTRL+X
Delete

DELETE or

CTRL+MINUS SIGN (on the numeric keypad)

Fill down CTRL+D
Find

CTRL+F or

SHIFT+F5

Find, Next button SHIFT+F4
Go to F5
Link tasks CTRL+F2
Paste CTRL+V
Reduce the selection to one field SHIFT+BACKSPACE
Undo CTRL+Z
Unlink tasks CTRL+SHIFT+F2

ShowMove in a view

To Press
Move to the beginning of a project (timescale (timescale: The time period indicator at the top of the Gantt views, the Resource Graph view, the Task Usage view, and the Resource Usage view. You can customize it to show up to three tiers that can display various time units: top, middle, and bottom.)) ALT+HOME
Move to the end of a project (timescale) ALT+END
Move down in a selection ENTER
Move up in a selection SHIFT+ENTER
Move down one page PAGE DOWN
Moved down one row (row: A horizontal series of side-by-side fields displaying a common category of information. A row in Project typically consists of information about a task, resource, assignment, or some such detail as work and cost.) DOWN ARROW
Move left one field (field: A location in a sheet, form, or chart that contains a specific kind of information about a task, resource, or assignment. For example, in a sheet, each column is a field. In a form, a field is a named box or a place in a column.) LEFT ARROW
Move left one page CTRL+PAGE UP
Move right one field RIGHT ARROW
Move right one page CTRL+PAGE DOWN
Move the timescale left ALT+LEFT ARROW
Move the timescale right ALT+RIGHT ARROW
Move to the first field in a row

HOME or

CTRL+LEFT ARROW

Move to the first row CTRL+UP ARROW
Move to the first field of the first row CTRL+HOME
Move to the last field in a row

END or

CTRL+RIGHT ARROW

Move to the last field of the last row CTRL+END
Move to the last row CTRL+DOWN ARROW
Move to the end of the information CTRL+END
Move to the start of the information CTRL+HOME
Move up one page PAGE UP
Move up one row UP ARROW
Move the next program window to the top ALT+TAB
Move the next program window ALT+ESC
Move the previous program window to the top ALT+SHIFT+TAB
Move the previous program window ALT+SHIFT+ESC

ShowMove in the side pane

To Press
Move focus between the side pane (side pane: A pane displayed on the left side of the Project and Project Web Access interfaces. In Project, the side pane contains Project Guide information; in Project Web Access, the side pane contains links.) and the view on the right side CTRL+TAB or CTRL+SHIFT+TAB
Select different controls in the side pane if focus is in the side pane TAB
Activate links if focus is in the side pane Any key
Select or deselect check boxes and option buttons if focus is in the side pane SPACEBAR
Refresh the Project Guide page F5 or CTRL+R

ShowSelect in a view

To Press
Extend the selection down one page SHIFT+PAGE DOWN
Extend the selection up one page SHIFT+PAGE UP
Extend the selection down one row SHIFT+DOWN ARROW
Extend the selection up one row SHIFT+UP ARROW
Extend the selection left SHIFT+LEFT ARROW
Extend the selection right SHIFT+RIGHT ARROW
Extend the selection to the first field in a row SHIFT+HOME
Extend the selection to the last field in a row SHIFT+END
Extend the selection to the start of the information CTRL+SHIFT+HOME
Extend the selection to the end of the information CTRL+SHIFT+END
Extend the selection to the first row CTRL+SHIFT+UP ARROW
Extend the selection to the last row CTRL+SHIFT+DOWN ARROW
Extend the selection to the first field of the first row CTRL+SHIFT+HOME
Extend the selection to the last field of the last row CTRL+SHIFT+END
Select all rows and columns CTRL+SHIFT+SPACEBAR
Select a column CTRL+SPACEBAR
Select the next field TAB
Select the previous field SHIFT+TAB
Select a row SHIFT+SPACEBAR
Move within a selection down one field ENTER
Move within a selection up one field SHIFT+ENTER
Move within a selection right one field TAB
Move within a selection left one field SHIFT+TAB

ShowKeyboard commands for selecting and editing in the entry bar

To Press
Accept an entry ENTER
Cancel an entry ESC
Delete one character to the left BACKSPACE
Delete one character to the right DELETE
Delete one word to the right CTRL+DELETE
Extend the selection left one character SHIFT+LEFT ARROW
Extend the selection right one character SHIFT+RIGHT ARROW
Extend the selection to the end of the text SHIFT+END
Extend the selection to the start of the text SHIFT+HOME
Move left one character LEFT ARROW
Move right one character RIGHT ARROW
Move to the end of the text END
Move to the start of the text HOME
Turn on/off the Overtype mode INSERT

ShowKeyboard commands for using a timescale

To Press
Move the timescale left one page ALT+PAGE UP
Move the timescale right one page ALT+PAGE DOWN
Move the timescale to beginning of the project ALT+HOME
Move the timescale to end of the project ALT+END
Scroll the timescale left ALT+LEFT ARROW
Scroll the timescale right ALT+RIGHT ARROW
To show smaller time units CTRL+ / (slash on the numeric keypad)
To show larger time units CTRL+* (asterisk on the numeric keypad)

ShowKeyboard commands for using the Office Assistant

To Press
Select a Help topic from the list the Assistant displays ALT+ number (where 1 is the first topic, 2 is the second, and so on)
See more Help topics ALT+DOWN ARROW
See previous Help topics ALT+UP ARROW
Close an Office Assistant message or tip ESC
Get Help. Displays the Assistant balloon if the assistant is turned on. F1
 
 
Applies to:
Project 2003