The following are the keyboard commands for Microsoft Office Project 2003:
Keyboard function keys
| Key |
Description |
| F1 |
Get Help or the Office Assistant |
| SHIFT+F1 |
Activate context-sensitive Help pointer |
| ALT+SHIFT+F1 |
Open a window with a side pane (Window menu) |
| F2 |
Activate entry bar to edit text in a field |
| SHIFT+F2 |
Task Information/Resource Information command (Project menu) |
| CTRL+F2 |
Link Tasks command (Edit menu) |
| CTRL+SHIFT+F2 |
Unlink Tasks command (Edit menu) |
| ALT+F2 |
Save As command (File menu) |
| F3 |
All Tasks or All Resources filter |
| SHIFT+F3 |
Reset sort to ID order |
| ALT+F3 |
Display the Column Definition dialog box |
| CTRL+F3 |
Apply the same filter again |
| CTRL+SHIFT+F3 |
Apply the sort order again |
| CTRL+F4 |
Close project window |
| SHIFT+F4 |
Find an item again |
| ALT+F4 |
Close program window |
| F5 |
Go To command (Edit menu) |
| SHIFT+F5 |
Open the Find dialog box |
| CTRL+F5 |
Restore project window |
| CTRL+SHIFT+F5 |
Scroll to task on Gantt Chart |
| ALT+F5 |
Go to next overallocation |
| F6 |
Activate other pane in combination view |
| SHIFT+F6 |
Activate split bar |
| CTRL+F6 |
Activate next project window |
| CTRL+SHIFT+F6 |
Activate previous project window |
| F7 |
Spelling command (Tools menu) |
| CTRL+F7 |
Move project window |
| F8 |
Turn on/off Extend Selection mode |
| SHIFT+F8 |
Turn on/off Add To Selection mode |
| CTRL+F8 |
Size project window |
| ALT+F8 |
Macros dialog box |
| F9 |
Calculate all open projects |
| SHIFT+F9 |
Calculate active project |
| CTRL+F9 |
Turn on/off Auto Calculate |
| ALT+F9 |
Update all Dynamic Data Exchange (DDE) links |
| F10 |
Activate menu bar |
| CTRL+F10 |
Maximize project window |
| F11 |
Open a new file |
| SHIFT+F11 |
Open a new window with the current file |
| F12 |
Save As command (File menu) |
Keyboard commands for accessing dialog boxes
| To |
Press |
| Switch to the next tab in a dialog box |
CTRL+TAB |
| Switch to the previous tab in a dialog box |
CTRL+SHIFT+TAB |
| Move to the next option or option group |
TAB |
| Move to the previous option or option group |
SHIFT+TAB |
| Move between options in the active list box or between options in a group of options |
UP ARROW and DOWN ARROW keys |
| Perform the action assigned to the active button (the button with the dotted outline), or to select or clear the active check box |
SPACEBAR |
| Move to an option in a list box |
The letter key for the first letter in the option name you want (when a list box is selected) |
| Select an option, or to select or clear a check box |
ALT+ letter, where letter is the key for the underlined letter in the option name |
| Open the selected list box |
ALT+DOWN ARROW |
| Close the selected list box |
ESC |
| Perform the action assigned to the default command button in the dialog box (the button with the bold outline—often the OK button) |
ENTER |
| Cancel the command and close the dialog box |
ESC |
Keyboard commands for accessing menus
| To |
Press |
| Make the menu bar active |
F10 or ALT |
| Show the Control menu (on the program title bar) |
ALT+SPACEBAR |
| Select the next or previous command on the menu or submenu |
DOWN ARROW or UP ARROW (with the menu or submenu displayed) |
| Select the menu to the left or right or (with a submenu visible) switch between the main menu and the submenu |
LEFT ARROW or RIGHT ARROW |
| Select the first or last command on the menu or submenu |
HOME or END |
| Close the visible menu and submenu at the same time |
ALT |
| Close the visible menu or (with a submenu visible) close the submenu only |
ESC |
Note You can select any command on a menu or visible toolbar with the keyboard. To select a command on a menu, press ALT to select the menu bar, press the underlined letter in the menu title that contains the command you want, and then press the underlined letter in the command name that you want. To select a command on a toolbar, press CTRL+TAB until the toolbar you want is selected, and then press TAB to select the toolbar command you want.
Keyboard commands for accessing text boxes
| To |
Press |
| Move to the beginning of the entry |
HOME |
| Move to the end of the entry |
END |
| Move one character to the left or right |
LEFT ARROW or RIGHT ARROW |
| Move one word to the left or right |
CTRL+LEFT ARROW or CTRL+RIGHT ARROW |
| Select from the insertion point to the beginning of the entry |
SHIFT+HOME |
| Select from the insertion point to the end of the entry |
SHIFT+END |
| Select or cancel the selection of one character to the left |
SHIFT+LEFT ARROW |
| Select or unselect one character to the right |
SHIFT+RIGHT ARROW |
| Select or unselect one word to the left |
CTRL+SHIFT+LEFT ARROW |
| Select or unselect one word to the right |
CTRL+SHIFT+RIGHT ARROW |
Keyboard commands for accessing toolbars
| To |
Press |
| Make the menu bar active |
F10 or ALT |
| Select the next or previous toolbar |
Press ALT to activate command navigation, and then press
CTRL+TAB or
CTRL+SHIFT+TAB
|
| Select the next or previous button or the menu on the toolbar |
TAB or SHIFT+TAB (when a toolbar is active) |
| Open the selected menu |
ENTER |
| Perform the action assigned to the selected button |
ENTER |
| Enter text in the selected text box |
ENTER |
| Select an option from a list box or from a menu |
Arrow keys to move through options in the list or menu, and then press ENTER to select the option you want (when a list box is selected) |
Keyboard commands for accessing windows
| To |
Press |
| Switch to the next program |
ALT+TAB |
| Switch to the previous program |
ALT+SHIFT+TAB |
| Show the Windows Start menu |
CTRL+ESC |
| Close the active project window |
CTRL+W |
| Restore the active project window from a maximized state |
CTRL+F5 |
| Switch to the next project window |
CTRL+F6 |
| Switch to the previous project window |
CTRL+SHIFT+F6 |
| Carry out the Move command (then use the arrow keys to move the window) |
CTRL+F7 |
| Carry out the Size command (then use the arrow keys to size the window) |
CTRL+F8 |
| Maximize the project window |
CTRL+F10 |
| Select a folder in the Open or Save As dialog box (File menu) |
ALT+I to select the folder list, and then use the arrow keys to select a folder |
| Select a toolbar button in the Open or Save As dialog box (File menu) |
ALT+ number (where 1 is the leftmost button, 2 is the next, and so on) |
| Update the files visible in the Open or Save As dialog box (File menu) |
F5 |
Keyboard commands for moving in the Network Diagram view
| To |
Press |
| Move to a different Network Diagram box |
Arrow keys |
| Add Network Diagram boxes to the selection |
SHIFT+Arrow keys |
| Move a Network Diagram box (Note that manual positioning must be set first. Click Layout on the Format menu, and then click Allow manual box positioning.) |
CTRL+Arrow keys |
| Move to the top Network Diagram box in the view or project |
CTRL+HOME
SHIFT+CTRL+HOME
|
| Move to the lowest Network Diagram box in the project |
CTRL+END
SHIFT+CTRL+END
|
| Move to the left-most Network Diagram box in the project |
HOME
SHIFT+HOME
|
| Move to the right-most Network Diagram box in the project |
END
SHIFT+END
|
| Move up one window height |
PAGE UP
SHIFT+PAGE UP
|
| Move down one window height |
PAGE DOWN
SHIFT+PAGE DOWN
|
| Move left one window width |
CTRL+PAGE UP
SHIFT+CTRL+PAGE UP
|
| Move right one window width |
CTRL+PAGE DOWN
SHIFT+CTRL+PAGE DOWN
|
| Select the next field in the Network Diagram box |
ENTER |
| Select the previous field in the Network Diagram box |
SHIFT+ENTER |
Keyboard commands for navigating views and windows
| To |
Press |
| Activate the Control menu |
ALT+SPACEBAR |
| Activate the context-sensitive Help pointer |
SHIFT+F1 |
| Activate the entry bar to edit text in a field |
F2 |
| Activate the menu bar |
F10 or
ALT
|
| Activate the next project window |
CTRL+F6 |
| Activate the other pane in a combination view |
F6 |
| Activate the previous project window |
CTRL+SHIFT+F6 |
| Activate the project control menu |
ALT+HYPHEN |
| Activate the split bar |
SHIFT+F6 |
| Close the program window |
ALT+F4 |
| Close the project window |
CTRL+F4 |
| Display all filtered tasks or all filtered resources |
F3 |
| Display the Column Definition dialog box |
ALT+F3 |
| Maximize the project window |
CTRL+F10 |
| Move the project window |
CTRL+F7 |
| Open Help |
F1 |
| Open a new Window |
SHIFT+F11 or
ALT+SHIFT+F1
|
| Reduce a selection to a single field |
SHIFT+BACKSPACE |
| Reset sort to ID order |
SHIFT+F3 |
| Restore the project window |
CTRL+F5 |
| Select a drawing object |
F6 |
| Size the project window |
CTRL+F8 |
| Display task information |
SHIFT+F2 |
| Display resource information |
SHIFT+F2 |
| Display assignment information |
SHIFT+F2 |
| Turn on/off the Add To Selection mode |
SHIFT+F8 |
| Turn on/off Auto Calculate |
CTRL+F9 |
| Turn on/off the Extend Selection mode |
F8 |
| Move left, right, up, or down to view different pages in the Print Preview window |
ALT+ARROW KEYS |
Keyboard commands for opening, saving, and closing files
| Action |
Keyboard command |
| New |
CTRL+N or F11 |
| Open |
CTRL+O |
| Print |
CTRL+P |
| Save |
CTRL+S |
| Save As |
F12 or ALT+F2 |
| Close |
CTRL+F4 |
| Exit |
ALT+F4 |
Keyboard commands for outlining a project
| To |
Press |
| Hide subtasks |
ALT+SHIFT+HYPHEN or
ALT+SHIFT+MINUS SIGN (minus sign on the numeric keypad)
|
| Indent |
ALT+SHIFT+RIGHT ARROW |
| Show subtasks |
ALT+SHIFT+ = or
ALT+SHIFT+PLUS SIGN (plus sign on the numeric keypad)
|
| Show all tasks |
ALT+SHIFT+* (asterisk on the numeric keypad) |
| Outdent |
ALT+SHIFT+LEFT ARROW |
Keyboard commands for selecting and editing in a dialog box
| To |
Press |
| Extend the selection left by one character |
SHIFT+LEFT ARROW |
| Extend the selection right by one character |
SHIFT+RIGHT ARROW |
| Extend the selection to the end of the text |
SHIFT+END |
| Extend the selection to the start of the text |
SHIFT+HOME |
| Move between fields at the bottom of a form |
Arrow keys |
| Move down in a list |
DOWN ARROW |
| Move into tables at the bottom of a form |
ALT+1 (left) or
ALT+2 (right)
|
| Move left one character |
LEFT ARROW |
| Move right one character |
RIGHT ARROW |
| Move to any box, button, or option |
ALT+ underlined letter in name |
| Move to the end of the text |
END |
| Move to the next box, group, option, or button |
TAB |
| Move to the next option in group |
RIGHT ARROW or
DOWN ARROW
|
| Move to the next tab in a dialog box |
Arrow keys |
| Move to the next task or resource |
ENTER |
| Move to the previous box, group, option, or button |
SHIFT+TAB |
| Move to the previous option in a group |
LEFT ARROW or
UP ARROW
|
| Move to the previous task or resource |
SHIFT+ENTER |
| Move to the start of the text |
HOME |
| Move up in a list |
UP ARROW |
| Select an option, check box, or button |
SPACEBAR |
| Show a list in a box |
ALT+DOWN ARROW |
Keyboard commands for selecting and editing in a sheet view
Edit in a view
| To |
Press |
| Cancel |
ESC |
| Clear or reset the selected field |
CTRL+DELETE |
| Copy |
CTRL+C |
| Cut |
CTRL+X |
| Delete |
DELETE or
CTRL+MINUS SIGN (on the numeric keypad)
|
| Fill down |
CTRL+D |
| Find |
CTRL+F or
SHIFT+F5
|
| Find, Next button |
SHIFT+F4 |
| Go to |
F5 |
| Link tasks |
CTRL+F2 |
| Paste |
CTRL+V |
| Reduce the selection to one field |
SHIFT+BACKSPACE |
| Undo |
CTRL+Z |
| Unlink tasks |
CTRL+SHIFT+F2 |
Move in a view
| To |
Press |
| Move to the beginning of a project (timescale (timescale: The time period indicator at the top of the Gantt views, the Resource Graph view, the Task Usage view, and the Resource Usage view. You can customize it to show up to three tiers that can display various time units: top, middle, and bottom.)) |
ALT+HOME |
| Move to the end of a project (timescale) |
ALT+END |
| Move down in a selection |
ENTER |
| Move up in a selection |
SHIFT+ENTER |
| Move down one page |
PAGE DOWN |
| Moved down one row (row: A horizontal series of side-by-side fields displaying a common category of information. A row in Project typically consists of information about a task, resource, assignment, or some such detail as work and cost.) |
DOWN ARROW |
| Move left one field (field: A location in a sheet, form, or chart that contains a specific kind of information about a task, resource, or assignment. For example, in a sheet, each column is a field. In a form, a field is a named box or a place in a column.) |
LEFT ARROW |
| Move left one page |
CTRL+PAGE UP |
| Move right one field |
RIGHT ARROW |
| Move right one page |
CTRL+PAGE DOWN |
| Move the timescale left |
ALT+LEFT ARROW |
| Move the timescale right |
ALT+RIGHT ARROW |
| Move to the first field in a row |
HOME or
CTRL+LEFT ARROW
|
| Move to the first row |
CTRL+UP ARROW |
| Move to the first field of the first row |
CTRL+HOME |
| Move to the last field in a row |
END or
CTRL+RIGHT ARROW
|
| Move to the last field of the last row |
CTRL+END |
| Move to the last row |
CTRL+DOWN ARROW |
| Move to the end of the information |
CTRL+END |
| Move to the start of the information |
CTRL+HOME |
| Move up one page |
PAGE UP |
| Move up one row |
UP ARROW |
| Move the next program window to the top |
ALT+TAB |
| Move the next program window |
ALT+ESC |
| Move the previous program window to the top |
ALT+SHIFT+TAB |
| Move the previous program window |
ALT+SHIFT+ESC |
Move in the side pane
Select in a view
| To |
Press |
| Extend the selection down one page |
SHIFT+PAGE DOWN |
| Extend the selection up one page |
SHIFT+PAGE UP |
| Extend the selection down one row |
SHIFT+DOWN ARROW |
| Extend the selection up one row |
SHIFT+UP ARROW |
| Extend the selection left |
SHIFT+LEFT ARROW |
| Extend the selection right |
SHIFT+RIGHT ARROW |
| Extend the selection to the first field in a row |
SHIFT+HOME |
| Extend the selection to the last field in a row |
SHIFT+END |
| Extend the selection to the start of the information |
CTRL+SHIFT+HOME |
| Extend the selection to the end of the information |
CTRL+SHIFT+END |
| Extend the selection to the first row |
CTRL+SHIFT+UP ARROW |
| Extend the selection to the last row |
CTRL+SHIFT+DOWN ARROW |
| Extend the selection to the first field of the first row |
CTRL+SHIFT+HOME |
| Extend the selection to the last field of the last row |
CTRL+SHIFT+END |
| Select all rows and columns |
CTRL+SHIFT+SPACEBAR |
| Select a column |
CTRL+SPACEBAR |
| Select the next field |
TAB |
| Select the previous field |
SHIFT+TAB |
| Select a row |
SHIFT+SPACEBAR |
| Move within a selection down one field |
ENTER |
| Move within a selection up one field |
SHIFT+ENTER |
| Move within a selection right one field |
TAB |
| Move within a selection left one field |
SHIFT+TAB |
Keyboard commands for selecting and editing in the entry bar
| To |
Press |
| Accept an entry |
ENTER |
| Cancel an entry |
ESC |
| Delete one character to the left |
BACKSPACE |
| Delete one character to the right |
DELETE |
| Delete one word to the right |
CTRL+DELETE |
| Extend the selection left one character |
SHIFT+LEFT ARROW |
| Extend the selection right one character |
SHIFT+RIGHT ARROW |
| Extend the selection to the end of the text |
SHIFT+END |
| Extend the selection to the start of the text |
SHIFT+HOME |
| Move left one character |
LEFT ARROW |
| Move right one character |
RIGHT ARROW |
| Move to the end of the text |
END |
| Move to the start of the text |
HOME |
| Turn on/off the Overtype mode |
INSERT |
Keyboard commands for using a timescale
| To |
Press |
| Move the timescale left one page |
ALT+PAGE UP |
| Move the timescale right one page |
ALT+PAGE DOWN |
| Move the timescale to beginning of the project |
ALT+HOME |
| Move the timescale to end of the project |
ALT+END |
| Scroll the timescale left |
ALT+LEFT ARROW |
| Scroll the timescale right |
ALT+RIGHT ARROW |
| To show smaller time units |
CTRL+ / (slash on the numeric keypad) |
| To show larger time units |
CTRL+* (asterisk on the numeric keypad) |
Keyboard commands for using the Office Assistant
| To |
Press |
| Select a Help topic from the list the Assistant displays |
ALT+ number (where 1 is the first topic, 2 is the second, and so on) |
| See more Help topics |
ALT+DOWN ARROW |
| See previous Help topics |
ALT+UP ARROW |
| Close an Office Assistant message or tip |
ESC |
| Get Help. Displays the Assistant balloon if the assistant is turned on. |
F1 |
