Overtime Work fields

The Overtime Work field contains the amount of overtime (overtime: The amount of work on an assignment that is scheduled beyond the regular working hours of an assigned resource and charged at the overtime rate. Overtime work indicates the amount of the assignment's work that is specified as overtime work.) scheduled to be performed by all resources (resources: The people, equipment, and material that are used to complete tasks in a project.) assigned to a task, for all tasks assigned to a resource, or by a resource on a task (task: An activity that has a beginning and an end. Project plans are made up of tasks.), and charged at the overtime rates of the resources involved. The timephased (timephased: Task, resource, or assignment information that is distributed over time. You can review timephased information in any available time period in the fields on the right side of the Task Usage and Resource Usage views.) versions of these fields show values distributed over time.

There are several categories of Overtime Work fields.

Data Type    Duration (duration field: A type of field whose content is expressed as a duration of time. Examples include the Work, Duration, and Delay fields. A duration field includes the duration unit, such as hour, day, or week.)

ShowOvertime Work (task field)

Entry Type    Calculated (calculated field: A field in which the value is determined by Project based on information in other fields. Project may recalculate the value automatically or when you specify, depending on your choice of calculation settings.)

How Calculated    When a task is first created, the Overtime Work field shows "0 hrs." When you enter scheduled overtime work in the sheet (sheet: A spreadsheet-like representation [in rows and columns] of task or resource information. Each row specifies an individual task or resource. Each column [field] specifies a type of information, such as start dates or standard rates.) portion of the Task Usage or Resource Usage view (view: The combination of one or more views [Gantt Chart, Resource Sheet, and so on] and if applicable, a table and a filter. Use views to work with information in a variety of formats. There are three types of views: Charts or graphs, Sheets, and Forms.) for the assignment (assignment: A specific resource that is assigned to a particular task.), Microsoft Office Project rolls up these overtime work hours and enters the total overtime work for the task into this field.

Best Uses    Add the Overtime Work field to a task sheet to review or filter for scheduled overtime on a task.

Example    The "Write proposal" task has a five-day duration (duration: The total span of active working time that is required to complete a task. This is generally the amount of working time from the start to finish of a task, as defined by the project and resource calendar.) with 40 hours of work (work: For tasks, the total labor required to complete a task. For assignments, the amount of work to which a resource is assigned. For resources, the total amount of work to which a resource is assigned for all tasks. Work is different from task duration.) assigned to Chris alone. You want to shorten the duration, but there are no other resources to assign to the task. You add eight hours of overtime work to the assignment. There are still 40 hours of work, but the duration is now four days, with eight hours of overtime work spread across the task.

Remarks    You can edit overtime work in the Overtime Work assignment field in the sheet portion of the Task Usage or Resource Usage view. You can also edit overtime work in the Work view of the Task Form or Resource Form.

ShowOvertime Work (resource field)

Entry Type    Calculated (calculated field: A field in which the value is determined by Project based on information in other fields. Project may recalculate the value automatically or when you specify, depending on your choice of calculation settings.)

How Calculated    When a resource is first added, the Overtime Work field shows "0  hrs." As overtime work is scheduled in the sheet portion of the Task Usage or Resource Usage view for the resource's various assignments, Microsoft Office Project rolls up these overtime work hours and enters the total overtime work for the resource into this field.

Best Uses    Add the Overtime Work field to any resource sheet to display or filter for overtime work for a resource.

Example    Your team is scheduled to work a lot of overtime in the next three months. You want to gather data to justify hiring temporary staff to help with the project. You add the Overtime Work field to the Resource Sheet view to review the amount of scheduled overtime for the resources.

Remarks    You can edit overtime work in the Overtime Work assignment field and not in the Overtime Work resource or task fields. You can also edit overtime work in the Work view of the Task Form or Resource Form.

ShowOvertime Work (assignment field)

Entry Type    Entered (entered field: A field in which you may type or edit information. This is in contrast with a calculated field, in which Project calculates and enters information.)

Best Uses    Assign overtime work on an assignment to shorten task duration. Add the Overtime Work field to the sheet portion of the Task Usage or Resource Usage view, and then edit the Overtime Work field for the assignment.

Example    The "Write proposal" task has a five-day duration, with 40 hours of work assigned to Chris alone. You want to shorten the duration, but there are no other resources to assign to the task. You specify eight hours of overtime work to the assignment. There are still 40 hours of work, but the duration is now four days, with eight hours of overtime work spread over the new duration of the task.

Remarks    You can edit total overtime work in the Overtime Work assignment field in the sheet portion of the Task Usage or Resource Usage view. You can also edit overtime work in the Work view of the Task Form or Resource Form.

ShowOvertime Work (task-timephased field)

Entry Type    Calculated (calculated field: A field in which the value is determined by Project based on information in other fields. Project may recalculate the value automatically or when you specify, depending on your choice of calculation settings.)

Description    The Overtime Work field contains the amount of overtime to be performed by all resources assigned to a task, as distributed over time and charged at the resources' overtime rates.

How Calculated    When a task is first created, the Overtime Work field is blank. When you enter scheduled overtime work in the sheet portion of the Task Usage or Resource Usage view for the assignment, Microsoft Office Project calculates and distributes the scheduled overtime work across the appropriate period of time and enters the numbers in the timephased fields.

Best Uses    Add the Overtime Work field to the timephased portion of the Task Usage view to review overtime scheduled for a task for each period of time.

Example    The "Write proposal" task has a five-day duration, with 40 hours of work assigned to Chris alone. You want to see how much overtime work is scheduled for this task. In the timephased portion of the view, you see that there are two hours scheduled across each of four days for a total of eight hours of scheduled overtime.

Remarks    You can edit overtime work in the Overtime Work assignment field in the sheet portion of the Task Usage or Resource Usage view. You can also edit overtime work in the Work view of the Task Form or Resource Form.

ShowOvertime Work (resource-timephased field)

Entry Type    Calculated (calculated field: A field in which the value is determined by Project based on information in other fields. Project may recalculate the value automatically or when you specify, depending on your choice of calculation settings.)

Description    The Overtime Work field contains the amount of overtime to be performed for all assignments assigned to a resource, as distributed over time, and charged at the resource's overtime rate.

How Calculated    When a resource is first added, the Overtime Work field is blank. When you enter scheduled overtime work in the sheet portion of the Task Usage or Resource Usage view for the assignment, Microsoft Office Project calculates and distributes the resource's scheduled overtime work across the appropriate period of time and enters the numbers in the timephased fields.

Best Uses    Add the Overtime Work field to the timephased portion of the Resource Usage view to display exactly when a resource is scheduled to work overtime.

Example    Your team is scheduled to work a lot of overtime in the next three months. You want to see how much overtime per day they will be working. You add the Overtime Work field to the timephased portion of the Resource Usage view to review the amount of scheduled overtime for the resources.

Remarks    You can edit overtime work in the Overtime Work assignment field in the sheet portion of the Task Usage or Resource Usage view. You can also edit overtime work in the Work view of the Task Form or Resource Form.

ShowOvertime Work (assignment-timephased field)

Entry Type    Calculated (calculated field: A field in which the value is determined by Project based on information in other fields. Project may recalculate the value automatically or when you specify, depending on your choice of calculation settings.)

Description    The Overtime Work field contains the amount of overtime to be performed by a resource on a task, as distributed over time and charged at the resource's overtime rate.

How Calculated    When an assignment is first made, the Overtime Work field is blank. When you enter scheduled overtime work in the sheet portion of the Task Usage or Resource Usage view for the assignment, Microsoft Office Project calculates and distributes the scheduled overtime work across the appropriate period of time and enters the numbers in the timephased fields.

Best Uses    You can display overtime work on an assignment. Add the Overtime Work field to the timephased portion of the Task Usage or Resource Usage view, and then review the Overtime Work field for the assignment for each period of time.

Example    You have scheduled eight hours of overtime on the "Write proposal" task assigned to Chris. You want to see how the overtime work on this assignment is distributed over time. In the timephased portion of the Task Usage view, you add the Overtime Work field and review how the eight hours is spread over the span of the assignment.

Remarks    You can edit overtime work in the total Overtime Work assignment field in the sheet portion of the Task Usage or Resource Usage view. You can also edit overtime work in the Work view of the Task Form or Resource Form.

 
 
Applies to:
Project 2010, Project 2007, Project 2003