Notes fields

The Notes field contains comments you can enter about a task, resource, or assignment.

There are several categories of Notes fields.

Data Type     RTF (RTF field: A type of field whose content can consist of Rich Text Format [formatted] text. For example, a note can be formatted with bulleted lists and bold type.)

ShowNotes (task field)

Entry Type     Entered (entered field: A field in which you may type or edit information. This is in contrast with a calculated field, in which Project calculates and enters information.)

Best Uses    Add the Notes field to a task view when you want to display notes about a task. When you add a note to a task, the note indicator (indicators: Small icons representing information for a task or resource that are displayed in the Indicators field. The Indicators field is located to the right of the ID field and appears in a number of tables.) appears in the Indicators field (indicators field: A field containing a graphical indicator that provides information about the state of an assignment, resource, or task. For example, a check mark indicator shows that a task is completed.). If you view the text in the Notes field or point to the note indicator, the first part of the note appears. If you double-click the Notes field and then click the Notes tab, the full formatted text of the note appears in the Task Information dialog box.

Example    Sean, Jamie, and Chris are assigned to the "Coordinate trade show" task. You have a list of important contacts that can assist in the completion of this task. You add the Notes field to the Task sheet, and then type the note, Remember to provide resources with a copy of the trade show contacts.

Remarks    The easiest way to enter notes is within the Task Information dialog box. Select the task, and then click Task Notes  Button image. Enter and format the note. You can change the font, style, size, and color of the characters. You can also change the text alignment, create a bulleted list, and insert an OLE object (object: In OLE, shared information, such as a chart, among different documents and different programs. The program used to create the object and the object type determines the programs that can be used to edit the object, as well as how it can be edited.). Notes entered in the Notes field of a sheet view are shown without formatting. Notes entered in the Task Information dialog box are shown as formatted.

To avoid inadvertently deleting text or removing formatting information in a long note, edit notes only in the Task Information dialog box, and not in the Notes field in a sheet view.

Notes can be formatted, and have virtually no size limit. You can also insert OLE objects and bitmaps into the Notes field.

ShowNotes (resource field)

Entry Type     Entered (entered field: A field in which you may type or edit information. This is in contrast with a calculated field, in which Project calculates and enters information.)

Best Uses     Add the Notes field to a resource view when you want to display comments about a resource. When you add a note to a resource, the note indicator appears in the Indicators field in a resource sheet view. If you view the text in the Notes field or point to the note indicator, the beginning of the note appears. If you double-click the Notes field and then click the Notes tab, the full formatted text of the note appears in the Resource Information dialog box.

Example     You have noticed that Sean consistently completes tasks ahead of schedule and with a high level of quality. You add the Notes field to the Resource Sheet view, and then enter a note about this. Later, you will be able to consult your notes about resources when reviewing the success of the project or planning for employee recognition.

Remarks     The easiest way to enter resource notes is within the Resource Information dialog box. In a resource view, select the resource, and then click Resource Notes  Button image. Enter and format the note. You can change the font, style, size, and color of the characters. You can also change the text alignment, create a bulleted list, and insert an OLE object. Notes entered in the Notes field of a resource sheet are shown without formatting. Notes entered in the Resource Information dialog box are shown as formatted.

To avoid inadvertently deleting text or removing formatting information in a long note, edit notes only in the Resource Information dialog box, and not in the Notes field in a sheet view.

Notes can be formatted, and have virtually no size limit. You can also insert OLE objects and bitmaps into the Notes field.

ShowNotes (assignment field)

Entry Type     Entered (entered field: A field in which you may type or edit information. This is in contrast with a calculated field, in which Project calculates and enters information.)

Best Uses     Add the Notes field to the sheet portion of the Task Usage or Resource Usage view when you want to display notes about an assignment. When you add a note to an assignment, the note indicator appears in the Indicators field. If you view the text in the Notes field or point to the note indicator, the beginning of the note appears. If you double-click the Notes field and then click the Notes tab, the full formatted text of the note appears in the Assignment Information dialog box.

Example     Sean is assigned to the "Coordinate trade show" task. You have a list of important contacts that can assist in the completion of this assignment. You add the Notes field to the Resource Usage view, and then enter the note, "Remember to give Sean a copy of the trade show contacts."

Remarks     The easiest way to enter assignment notes is with the Assignment Information dialog box. Select the assignment, and then click Assignment Notes  Button image. Enter and format the note. You can change the font, style, size, and color of the characters. You can also change the text alignment, create a bulleted list, and insert an OLE object. Notes entered in the Notes field of the Task Usage or Resource Usage view are shown without formatting. Notes entered in the Assignment Information dialog box are shown as formatted.

To avoid inadvertently deleting text or removing formatting information in a long note, edit notes only in the Assignment Information dialog box, and not in the Notes field in a sheet view.

 
 
Applies to:
Project 2010, Project 2007, Project 2003