When you insert a hyperlink, you can have the address (address: The Address field is where Project stores the Universal Naming Convention [UNC] for a file or the Uniform Resource Locator [URL] address of a hyperlink that you have associated with a task, resource, or assignment.), or URL (URL: Uniform Resource Locator, which is a standard for naming and locating an object on the Internet, such as a file or newsgroup. URLs are used extensively on the World Wide Web. They are used in HTML documents to specify the target of a hyperlink.), of the hyperlink appear in your file or choose a more descriptive name.
To display additional text with the hyperlink indicator, click ScreenTip, and then type the text in the ScreenTip text box.
- In a sheet view (sheet: A spreadsheet-like representation [in rows and columns] of task or resource information. Each row specifies an individual task or resource. Each column [field] specifies a type of information, such as start dates or standard rates.), select a task, resource, or assignment.
- Click Insert Hyperlink .
- In the Text to display box, type the text you want to appear with the hyperlink indicator (indicators: Small icons representing information for a task or resource that are displayed in the Indicators field. The Indicators field is located to the right of the ID field and appears in a number of tables.) in the Indicators field.
- In the Address box, enter the address of the destination file for the hyperlink.
- By default, Microsoft Office Project 2003 makes the hyperlink display name (hyperlink display name: A descriptive phrase, rather than a URL address, that appears in an online document to better describe the hyperlink's destination. For example, an appropriate hyperlink display name for http://www.microsoft.com would be Microsoft.) identical to the hyperlink address. However, you can edit the hyperlink display name to be more descriptive of the destination (destination: Where moved, copied, imported, or exported information is inserted; also a view, table, document, or another program. In OLE, the document or program where a linked object resides; also, the document that a hyperlink leads to.) file's subject matter. For instance, you may have created a hyperlink that jumps to an Excel workbook on your intranet (intranet: Any network that provides similar services within an organization to those provided by the Internet. An organization's intranet may or may not be connected to the Internet; its information might be distributed only within the company.) that contains quarterly sales figures. Although the hyperlink address might be file:\\server1\sales\QtrLast.xls, you can change the representation to something more descriptive, such as "Sales figures for last quarter." To edit a hyperlink, select the task, resource, or assignment that displays a hyperlink, and click Insert Hyperlink.
- A hyperlink indicator is displayed in the Indicators field, available by default in some views. You can also view a hyperlink by applying the Hyperlink table. Point to Table on the View menu, and then click Hyperlink. You may need to scroll horizontally to see the field containing the hyperlink.
- You cannot create a hyperlink to data stored in a database such as the Microsoft Project Database format (MPD), or in Microsoft Office Project Server 2003.