Insert a hyperlink

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When you insert a hyperlink, you can have the address (address: The Address field is where Project stores the Universal Naming Convention [UNC] for a file or the Uniform Resource Locator [URL] address of a hyperlink that you have associated with a task, resource, or assignment.), or URL (URL: Uniform Resource Locator, which is a standard for naming and locating an object on the Internet, such as a file or newsgroup. URLs are used extensively on the World Wide Web. They are used in HTML documents to specify the target of a hyperlink.), of the hyperlink appear in your file or choose a more descriptive name.

1. In a sheet view (sheet: A spreadsheet-like representation [in rows and columns] of task or resource information. Each row specifies an individual task or resource. Each column [field] specifies a type of information, such as start dates or standard rates.), select a task, resource, or assignment.
2. Click Insert Hyperlink .
3. In the Text to display box, type the text you want to appear with the hyperlink indicator (indicators: Small icons representing information for a task or resource that are displayed in the Indicators field. The Indicators field is located to the right of the ID field and appears in a number of tables.) in the Indicators field.
4. In the Address box, enter the address of the destination file for the hyperlink.
• If the destination file is on your computer or your network, use the Look in box to browse and find it.
• If the destination file is on the Web, click Browse the Web to start your Web browser (browser: A program that interprets the HTML delivered from Web servers, formats it, and displays it to the user.), where you can navigate to the Web site (Web site: A Web page or collection of pages on an intranet or the World Wide Web that is formatted in HTML and is accessible from a Web browser.). You can then copy the URL address from the Address box on the Web site and paste it into the Address box in the Insert Hyperlink dialog box.
• If the destination file is on a Web site you've recently visited, you can click Browsed Pages or Recent Files in the Insert Hyperlink dialog box, and then select the file or Web page from the list.
5. To display additional text with the hyperlink indicator, click ScreenTip, and then type the text in the ScreenTip text box.

 Notes 

• By default, Microsoft Office Project 2003 makes the hyperlink display name (hyperlink display name: A descriptive phrase, rather than a URL address, that appears in an online document to better describe the hyperlink's destination. For example, an appropriate hyperlink display name for http://www.microsoft.com would be Microsoft.) identical to the hyperlink address. However, you can edit the hyperlink display name to be more descriptive of the destination (destination: Where moved, copied, imported, or exported information is inserted; also a view, table, document, or another program. In OLE, the document or program where a linked object resides; also, the document that a hyperlink leads to.) file's subject matter. For instance, you may have created a hyperlink that jumps to an Excel workbook on your intranet (intranet: Any network that provides similar services within an organization to those provided by the Internet. An organization's intranet may or may not be connected to the Internet; its information might be distributed only within the company.) that contains quarterly sales figures. Although the hyperlink address might be file:\\server1\sales\QtrLast.xls, you can change the representation to something more descriptive, such as "Sales figures for last quarter." To edit a hyperlink, select the task, resource, or assignment that displays a hyperlink, and click Insert Hyperlink.
• A hyperlink indicator is displayed in the Indicators field, available by default in some views. You can also view a hyperlink by applying the Hyperlink table. Point to Table on the View menu, and then click Hyperlink. You may need to scroll horizontally to see the field containing the hyperlink.
• You cannot create a hyperlink to data stored in a database such as the Microsoft Project Database format (MPD), or in Microsoft Office Project Server 2003.