Hyperlink SubAddress fields

The Hyperlink SubAddress field contains the specific location in a document within a hyperlink (hyperlink: A portion of text, distinguished by a color, that contains a link to another file or a location within a file. When you click the hyperlink, a Web browser will search for and display the document that is associated with the hyperlink.) associated with a task, resource, or assignment. You can click the name in the Hyperlink SubAddress field to go to that Web site (Web site: A Web page or collection of pages on an intranet or the World Wide Web that is formatted in HTML and is accessible from a Web browser.) on an intranet (intranet: Any network that provides similar services within an organization to those provided by the Internet. An organization's intranet may or may not be connected to the Internet; its information might be distributed only within the company.) or the World Wide Web (WWW: A subset of the Internet that uses a graphical user interface as opposed to a text-based user interface. The pages or Web sites that display are formatted using by HTML. Web browsers make it possible for users to view Web sites.).

 Note   You cannot create a hyperlink to data stored in a database such as the Microsoft Project Database format (MPD) or in Project Server.

There are several categories of Hyperlink SubAddress fields.

Data Type    Text (text field: A type of field whose content is text. Examples include the Task Name and Email Address fields. This field can contain up to 255 characters.)

ShowHyperlink SubAddress (task field)

Entry Type    Entered (entered field: A field in which you may type or edit information. This is in contrast with a calculated field, in which Project calculates and enters information.)

Best Uses    Add the Hyperlink SubAddress field to a task sheet view when you want to display or go to the subaddresses (hyperlink subaddress: A field located in the Hyperlink table where you can specify an exact location in the destination file. This location can be a Project view and ID number, a Word bookmark, an Excel cell definition, and so on.) associated with tasks. Use the Hyperlink SubAddress field to go to a document on your hard disk or network. For example, this subaddress can point to a location in an HTML (HTML: An acronym for Hypertext Markup Language, which is a formatting convention for presenting text and graphics on the World Wide Web.) document, a bookmark for a Word document, a named range in an Excel workbook, or a slide in a PowerPoint presentation. It can also point to a task, resource, or assignment in a project file.

Example    Many tasks in your project are assigned to outside consulting companies and service bureaus that have Web sites that contain their own Project schedules associated with your tasks. You add the Hyperlink SubAddress field to the Task Sheet view to see the subaddresses (for example, "www.microsoft.com/Bldg_E_Construction.mpp/Gantt Chart!37") to indicate where this project information resides. This subaddress goes to the specified Web site, then to the project file residing on the Web site, then to the Gantt Chart, and finally to task 37.

Remarks    If you want to edit a hyperlink, don't click the Hyperlink or Hyperlink Address field. Clicking either field starts your Web browser and goes to the referenced hyperlink. Instead, use the arrow keys to highlight the cell. Then, click the entry bar above the view to edit the hyperlink.

You can also insert a hyperlink, along with a specific file location, in your project file by completing the Insert Hyperlink dialog box.

ShowHyperlink SubAddress (resource field)

Entry Type    Entered (entered field: A field in which you may type or edit information. This is in contrast with a calculated field, in which Project calculates and enters information.)

Best Uses    Add the Hyperlink SubAddress field to a resource view when you want to display or go to the subaddresses (hyperlink subaddress: A field located in the Hyperlink table where you can specify an exact location in the destination file. This location can be a Project view and ID number, a Word bookmark, an Excel cell definition, and so on.) associated with resources. Use the Hyperlink SubAddress field to go to a document on your hard disk or network. For example, this subaddress can point to a location in an HTML (HTML: An acronym for Hypertext Markup Language, which is a formatting convention for presenting text and graphics on the World Wide Web.) document, a bookmark for a Word document, a named range in an Excel workbook, or a slide in a PowerPoint presentation. It can also point to a task, resource, or assignment in a project file.

Example    Several resources working on your project are consulting companies and service bureaus that have Web sites that contain their own Project schedules associated with your resources. You add the Hyperlink SubAddress field to the Resource Sheet view to see the subaddresses (for example, "http://www.microsoft.com/Bldg_E_Construction.mpp/Gantt Chart!37") to indicate where this project information resides. This subaddress goes to the Web site, then to the project file residing on the Web site, then to the Gantt Chart, and finally to task 37.

Remarks    If you want to edit a hyperlink, don't click the Hyperlink or Hyperlink Address field. Clicking either field starts your Web browser and goes to the referenced hyperlink. Instead, use the arrow keys to highlight the cell. Then, click the entry bar above the view to edit the hyperlink.

ShowHyperlink SubAddress (assignment field)

Entry Type    Entered (entered field: A field in which you may type or edit information. This is in contrast with a calculated field, in which Project calculates and enters information.)

Best Uses    Add the Hyperlink SubAddress field to the sheet portion of the Task Usage or Resource Usage view when you want to display or go to the subaddresses (hyperlink subaddress: A field located in the Hyperlink table where you can specify an exact location in the destination file. This location can be a Project view and ID number, a Word bookmark, an Excel cell definition, and so on.) associated with assignments. Use the Hyperlink SubAddress field to go to a document on your hard disk or network. For example, this subaddress can point to a location in an HTML (HTML: An acronym for Hypertext Markup Language, which is a formatting convention for presenting text and graphics on the World Wide Web.) document, a bookmark for a Word document, a named range in an Excel workbook, or a slide in a PowerPoint presentation. It can also point to a task, resource, or assignment in a project file.

Example    Several assigned resources are consulting companies and service bureaus that have Web sites that contain their own Project schedules associated with your assignments. You add the Hyperlink SubAddress field to the Task Usage view to see the subaddresses (for example, "www.microsoft.com/Bldg_E_Construction.mpp/Gantt Chart!37") to indicate where this project information resides. This subaddress goes to the Web site, then to the project file residing on the Web site, then to the Gantt Chart, and finally to task 37.

Remarks    If you want to edit a hyperlink, don't click the Hyperlink or Hyperlink Address field. Clicking either field starts your Web browser and goes to the referenced hyperlink. Instead, use the arrow keys to highlight the cell. Then, click the entry bar above the view to edit the hyperlink.

You can also insert a hyperlink, along with a specific file location, in your project file by completing the Insert Hyperlink dialog box.

 
 
Applies to:
Project Professional 2013, Project Standard 2013, Project 2010, Project 2007, Project 2003