Goal: Set up methods for communicating project information

The ideal time to set up methods of communicating your project information is right after you decide who will be working on your project team. You can select from the online team collaboration solutions that are supported by Microsoft Office Project 2007, or you can use selected features to convey information. You can use any combination of the collaboration solutions to accommodate the people on your project team.

 Tip   This article is part of a series of articles within the Project Map that describe a broad set of project management activities. We call these activities "goals" because they are organized around the project management life cycle: Build a plan, track and manage a project, and close a project.

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Set up methods for communicating project information

number 1  Set up Microsoft Office Project Web Access to collaborate     By publishing your project information to Microsoft Office Project Server 2007 and using Project Web Access (Project Web Access: The Web-based user interface that is used to access information in Project Server.), you can easily exchange project information online with team members and other stakeholders (stakeholders: Individuals and organizations that are actively involved in the project or whose interests may be affected by the project.).

Click in the following order:

  1. Create a connection to Project Server by using a Project Server (Project Server: A Project companion product that enables collaborative planning and status reporting among workgroup members, project managers, and other stakeholders by working with and exchanging project information on a Web site.) account and either Project Server 2007 authentication (authentication: The process of identifying a specific user and confirming that the user has permission to access Project Server.) or Microsoft Windows authentication.
  2. Publish the latest plan and team assignments to Project Server 2007 to communicate newly assigned tasks (task: An activity that has a beginning and an end. Project plans are made up of tasks.) to team members or schedule changes that affect their assignments (assignment: A specific resource that is assigned to a particular task.).
  3. Log on to Project Web Access to review what project information is available to Office Project Web Access users.

Number 2  Set up an alternative communication system     You can exchange project information by sending or routing project files and sending notes to team members. This method does not allow you to easily incorporate updated information in your project. You must manually update your project with information that you gather from team members.

Click all of the following that apply:

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Applies to:
Project 2007