Goal: Respond to changes in scope

Applies to
Microsoft Office Project 2003
Microsoft Office Project Server 2003
Microsoft Project 2000 and 2002

After your project begins, you may need to increase or cut the scope (scope: The combination of all project goals and tasks, and the work required to accomplish them.). Changing the scope typically means that the product you are creating needs to contain more or fewer features or services. It also refers to adding or cutting steps in your project to produce the same end product.

A change in the scope may affect the project's schedule, cost, and quality. For example, if a contractor on a construction project requests a change in the design, the project manager must evaluate the impact on the project's schedule, cost, and quality.

 Tip   This article is part of a series of articles that describe a broad set of project management activities. We call these activities "goals" because they are organized around the project management life cycle: Build a plan, track and manage a project, and close a project. The project life cycle is outlined in The Project Map, where you can find a link to an article about each project management goal. Most of the articles include links to supporting information or procedures that you perform in Project or Project Server. These "goal" articles were designed to help you not only use Project but also better understand project management.

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number 1 Adjust the task list     Changing the scope may require you to adjust the number or duration of the tasks, break up large tasks into smaller ones, and adjust the task constraints to meet your schedule.

Click all of the following that apply:

  • Insert a new task if the scope of your project increases.
  • Remove a task if the scope of your project decreases. Or if the scope increases or shifts its focus, you can remove a task and replace it with a more comprehensive task or a different task altogether.
  • Change a task duration if changes in the scope affect the amount of time required to complete a task.
  • Change a task constraint to affect how the tasks are scheduled. Tasks that are constrained to start or finish on specific dates, for example, may need to have their settings reviewed and changed.

Number 2 Adjust resources     As the scope of your project changes, adjust how and when your resources are assigned to tasks. For example, you can assign more resources to a task, replace resources with more efficient ones, or have resources work more hours.

Click all of the following that apply:

Number 3 Adjust costs     You may need to view and adjust the costs associated with the project and its tasks.

Click all of the following that apply:

Number 4 Evaluate the impact on other projects     You can verify that adjustments you make do not jeopardize other projects.

Click all of the following that apply:

Number 5 Communicate any assignment changes to resources     After you change scope, you need to communicate those changes to others on your team.

Applies to:
Project 2003