Enterprise Text1-40 fields

The Enterprise Text1 through Enterprise Text40 fields can store any custom text information for tasks, resources, or assignments as defined by your project management administrator or other user with administrative permissions. These fields are then made available to all users throughout the organization.

There are several categories of Enterprise Text1-40 fields.

Data Type    Text (text field: A type of field whose content is text. Examples include the Task Name and Email Address fields. This field can contain up to 255 characters.)

ShowEnterprise Text1-40 (task fields)

Entry Type    Calculated or Entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

How Calculated    Depending on how they were customized, the Enterprise Text fields might be defined with formulas or other conditions to display specific results.

Best Uses    You can add any defined and available Enterprise Text field to a task view and you can also see a list of available enterprise custom task fields in the Task Information dialog box.

Example    You are the project management administrator, and you've received requests from project managers for a custom text field showing which departments are responsible for tasks. Using the checked-out enterprise global template, you define the Enterprise Text1 field for this purpose. You then check the enterprise global template in again to make the new field available to all users.

You are a project manager, and you see that there is a new Enterprise Text field available: "Dept Name" is defined for the Enterprise Text1 field. You add this field to the Gantt Chart and use it to sort or group tasks by department responsibility.

Remarks    Only someone with permission to save the enterprise global template (for example, your project management administrator) can check out and edit items in the enterprise global template. All users throughout the organization can then view enterprise fields that have been defined and checked in.

ShowEnterprise Text1-40 (resource fields)

Entry Type    Calculated or Entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

How Calculated    Depending on how they were customized, the Enterprise Text field might be defined with formulas or other conditions to display specific results.

Best Uses    You can add any defined and available Enterprise Text field to a resource view and you can also see a list of available enterprise custom resource fields in the Resource Information dialog box.

Example    You are the project management administrator, and you've received requests from project managers for a custom text field showing department names for resources. Using the checked-out enterprise global template, you define the Enterprise Text1 field for this purpose. You then check the enterprise global template in again to make the new field available to all users.

You are a project manager, and you see that there is a new Enterprise Text field available: "Dept Name" is defined for the Enterprise Text1 field. You add this field to the Resource Sheet and use it to sort or group resources by department.

Remarks    Only someone with permission to save the enterprise global template (for example, your project management administrator) can check out and edit items in the enterprise global template. All users throughout the enterprise can then view Enterprise fields that have been defined and checked in.

ShowEnterprise Text1-40 (assignment fields)

Entry Type    Calculated or Entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

How Calculated    Depending on how they were customized, the Enterprise Text fields might be defined with formulas or other conditions to display specific results.

Best Uses    You can add any defined and available Enterprise Text field to the sheet portion of the Task Usage or Resource Usage view.

Example    You are the project management administrator, and you've received requests from project managers for a custom text field showing department names with assignments to indicate which department is responsible for each assignment. Using the checked-out enterprise global template, you define the Enterprise Text1 field for this purpose. You then check in the enterprise global template again to make the new field available to all users.

You are a project manager, and you see that there is a new Enterprise Text field available: "Dept Name" is defined for the Enterprise Text1 field. You add this field to the Task Usage view and use it to indicate which departments are responsible for assignments.

Remarks    Only someone with permission to save the enterprise global template (for example, the project management administrator) can check out and edit items in the enterprise global template. All users throughout the organization can then view enterprise fields that have been defined and checked in.

 
 
Applies to:
Project Professional 2013, Project Standard 2013, Project 2010, Project 2007, Project 2003