E-mail Address (resource field)

Data Type    Text (text field: A type of field whose content is text. Examples include the Task Name and Email Address fields. This field can contain up to 255 characters.)

Entry Type    Entered (entered field: A field in which you may type or edit information. This is in contrast with a calculated field, in which Project calculates and enters information.)

Description    The E-mail Address field contains the e-mail address of a resource (resources: The people, equipment, and material that are used to complete tasks in a project.). If the E-mail Address field is blank, Microsoft Office Project uses the name in the Name field as the e-mail address.

Best Uses    Add the E-mail Address field to a resource view (resource view: A view that displays resource information. Resource views include the Resource Sheet, the Resource Graph, the Resource Usage, and the resource forms views.) when you want to display, filter (filter: Specifies which task or resource information should be displayed or highlighted in a view. For example, when you apply the Critical filter, only critical tasks are displayed.), or edit the e-mail addresses for resources. Use this e-mail address when sending schedule notes or the entire project to resources via e-mail.

The e-mail address can also be used for e-mail notifications when you send team collaboration updates through Microsoft Office Project Server.

Example    

You will be communicating with the resources in your project using Project Server.

You have entered resource names in the format of "Sean Jones." However, e-mail names are in the form of "sjones." You add the E-mail Address field to the Resource Sheet view, and then type the e-mail addresses.

Project then uses these e-mail addresses whenever you send an update to a resource regarding a task assignment.

Remarks    The E-mail Address field is not available for material resources (material resource: The supplies or other consumable items that are used to complete tasks in a project.).

 
 
Applies to:
Project Professional 2013, Project Standard 2013, Project 2010, Project 2007, Project 2003