Microsoft Office Project 2003 makes it easy to link your project tasks, logically and chronologically. When you link tasks, you create a relationship between them along a timeline. This task relationship distinguishes a simple to-do list from a true project. And you can see the results of your task linking directly, using a bar graph called a Gantt Chart, or in a calendar view, or in a network diagram.
Once tasks are linked, the scheduling strength of Project is at your command. If you change the duration of some tasks, you'll see immediately how that change affects the scheduling of other tasks and the duration of the entire project.
Note For screen reader text detailing the onscreen actions and a screen reader version of the audio script, click Demo text version.
Demo text version
|Project 2003 is open and shows a project with four tasks that aren't linked. The tasks are related to scheduling a conference.
||I'm planning a conference in another city, and I want to make sure I don't schedule the speakers before I've booked the rooms.
|The pointer moves to each of the task names: Contact vendor, Reserve site, Contact speakers, and Arrange transportation.
||So here in Project 2003 I've broken the conference down into four tasks that I need to organize and manage along a timeline.
|The pointer highlights all four tasks and then presses the Link button on the toolbar, linking the tasks.
||Now, I'll link the tasks. I can link them individually, or all at once, and I'll link them all at once.
|The pointer moves past the link arrows, one after another.
||See that arrows now appear between the tasks indicating their relationship to each other. I can see at a glance how the various stages of my conference follow each other.
|The pointer moves to the Duration column, where the number of days for each of the four tasks is changed, in turn, to 2, 3, 3, and 3. The bars in Gantt Chart view that represent the tasks each change length to match these numbers.
||I also need to specify how long the tasks will take, and I do that by entering the number of days in the Duration column. So now I can see on the right side that Project automatically changes the tasks to reflect the new durations I've entered. And that's especially helpful because I don't have to move tasks around manually if something changes.
|The pointer opens the View menu and on that menu clicks Calendar. The view of the tasks changes from bars on the Gantt chart to a monthly calendar view, on which the tasks appear with their names and durations.
||With Project, once my basic conference schedule is in place, I can also look at the schedule information using a calendar view and see my tasks in a familiar monthly format.
|The pointer again opens the View menu, and on that menu selects Network Diagram. The calendar view changes to a view of four boxes connected by arrows, each box labeled with the name and duration of a task.
||I can also look at a network diagram of my schedule, which will show the visual relationship of tasks using boxes and diagram arrows.
|The animated text Experience Your Own Great Moments appears. Under it appears the static text For more information followed by a URL: http://www.microsoft.com/office.
||So let Project 2003 help you use your time effectively by showing you where your time is going. You will not only manage your long-term projects better, but you will also build and improve your business—and better business is what Office 2003 is all about.
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