Delete a resource

People leave projects, leave the company or, maybe because you misspelled a name, never really existed in the first place. In all these cases, you may need to delete the resource.

  1. Click View > Resource Views > Resource Sheet.
    Resource Sheet image
  2. Right-click the resource’s name, then press the Delete key.

Problems you run into when deleting resources

Problem Explanation

Actual work values are deleted

When you remove a resource from a project, Project deletes actual work (actual duration: The amount of time a task has been in progress. When you enter the actual duration of a task, Project uses this value to calculate the remaining duration according to the formula Remaining Duration = Duration - Actual Duration.) values associated with the tasks the resource worked on.

Duration could change


As you remove resources from a task, Project might change the durations (duration: The total span of active working time that is required to complete a task. This is generally the amount of working time from the start to finish of a task, as defined by the project and resource calendar.) for the task as remaining work is redistributed to any resources remaining on the task.

If you don't want the durations to change, turn off effort-driven scheduling (effort-driven scheduling: The default method of scheduling in Project; the duration of a task shortens or lengthens as resources are added or removed from a task, while the amount of effort necessary to complete a task remains unchanged.) for the task.
In the Gantt Chart, double-click the task, click the Advanced tab, then select Effort Driven (automatically scheduled tasks (automatically scheduled task: This type of task is scheduled using Project's scheduling engine, taking into account task constraints, dependencies, project calendars, and resource calendars.) only). Learn more about effort driven scheduling.

Costs could change


When you remove a resource from a task, Project deletes any actual costs associated with the resource.

To keep the actual costs for the task, set the remaining work for the resource to zero before removing the resource. In the Resource Usage view, double-click the resource’s name, then in the Assignment Information dialog box, set Remaining Work to 0 (zero).

Deleting enterprise resource

You delete enterprise resources (enterprise resources: Resources that are part of an organization's entire list of resources. Enterprise resources can be shared across projects.) the same way you delete non-enterprise resources. However, when you delete an enterprise resource from your project, the resource still stays within Project Web App. If you need to delete the enterprise resource from Project Web App (thus removing the resource from all enterprise projects) click Resource > Resource Pool > Enterprise Resource Pool. Select the resource, and then click Remove.
Applies to:
Project Professional 2013, Project Standard 2013