Create a timeline

A timeline can really help you out when you need to report “big picture” project information. It’s a professional-looking snapshot of key tasks and milestones that’s good to go in any status meeting — just drop it into a PowerPoint slide or Word doc, print it, or email it to your boss.

  1. Click View, and then select Timeline.

Timeline check box image

  1. Right-click a task, and then click Add to Timeline. Repeat this for each task or milestone you want to add.

 Note   The timeline is on by default most of the time. It appears above the current view.

What do you want to do with the timeline?


Format the timeline

You can use the timeline as-is, or you can jazz it up to meet your needs. We can help you either way.

Basic timeline with six tasks image

Before you send it out, you can rearrange the tasks any way you want, add text, and even change their colors to make them stand out.

Formatted timeline with six tasks and a milestone image

Here’s how…

The Format tab

Click anywhere in the timeline, and then click Format to see all your options for making the timeline look better.

Timeline Tools Format tab image

 Tip    When you paste a timeline into Word, PowerPoint, Outlook, Excel, or Visio, you get even more advanced formatting options. You can add reflections, 3D effects, gradients, and more to your timeline.

Arrange tasks

  1. Click a task in the timeline.
  2. Click Format > Display as Callout. The task now points to the timeline from above or below.
  3. Drag the task to where you want it.
  4. Click a callout and then click Display as Bar to turn it back into a bar.

Display as Callout button image

Add rows

Drag tasks up or down within the timeline to show them on different rows.

Change colors

Click the task you want to change in the timeline. To pick a bunch of tasks at the same time, hold down Ctrl and click each one.

  1. Click Background Color (the little paint bucket) and pick the color you want.
  2. Use the other options in the Font group to change the look of the task. This works the same as in other Office programs.

Timeline Font group image

Change the date format

Click anywhere on the timeline, click Format > Date Format, and pick the format you want. This list is also where you go to get rid of dates on the timeline altogether.

Timeline Date Format button and menu image

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Share the timeline

  1. Click anywhere in the timeline.
  2. Click Format > Copy Timeline, and pick a size:

Copy Timeline button and menu image

  • For E-mail. Small. Fits easily in an Outlook email message.
  • For Presentation. Medium. Designed to work in a PowerPoint slide.
  • Full Size. Large. The same size it appears in Project.
  1. Paste the timeline into any program that displays graphics.

When you paste a timeline into Word, PowerPoint, Outlook, Excel, or Visio, you get even more advanced formatting options. You can add reflections, 3D effects, gradients, and more to your timeline.

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Print the timeline

  1. Drag the line underneath the timeline to the bottom of the screen.
  2. Click File > Print.

To return to the split view, click View and then select Timeline.

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Applies to:
Project Professional 2013, Project Standard 2013, Project 2010