Create a calendar for a task

By default, tasks (task: An activity that has a beginning and an end. Project plans are made up of tasks.) are scheduled based on the project calendar (project calendar: The base calendar used by a project.). To define unique or specific exceptions (exception: An instance in which a task or resource calendar differs from the project calendar. An example is a resource that must work on Saturdays, but for which the project calendar does not include working time to cover these instances.), such as machinery that runs during nonworking time (nonworking time: Hours or days designated in a resource or project calendar when Project should not schedule tasks because work is not done. Nonworking time can include lunch breaks, weekends, and holidays, for example.), you can create a task calendar (task calendar: The base calendar that you can apply to individual tasks to control their scheduling, usually independent of the project calendar or any assigned resources' calendars. By default, all tasks use the project calendar.) for individual tasks.

  1. On the Tools menu, click Change Working Time.
  2. Click New.

 Note   If you're connected to Microsoft Office Project Server 2003, you must have permissions to create local base calendars. See your Project Server administrator (administrator: Sets up and manages user accounts, assigns permissions, and helps users with network or server access issues. This person can also manage and customize various elements in Project Professional and in Project Server.) about permissions settings.

  1. In the Name box, type a name for your new calendar.
  2. To begin with a default calendar, click Create new base calendar.

To create a new base calendar (base calendar: A calendar that can be used as a project and task calendar that specifies default working and nonworking time for a set of resources. Differs from a resource calendar, which specifies working and nonworking time for an individual resource.) based on an existing calendar, click Make a copy of, and then click the calendar name in the calendar box.

  1. Click OK.
  2. To select adjacent days on the calendar, hold down SHIFT, and then click the first and last days you want.

To select nonadjacent days on the calendar, hold down CTRL, and then click the the days you want.

To change a day of the week for the entire calendar, click the abbreviation for the day in the top row of the calendar.

  1. Under Set selected date(s) to, click Use default, Nonworking time, or Nondefault working time.
  2. To change Nondefault working time, type the times you want work to start in the From boxes and the times you want work to end in the To boxes.

 Note   After you create a base calendar, you need to assign that calendar to a task.

Applies to:
Project 2003