Project assumes that most people work a standard week, Monday through Friday, 8 A.M. to 5 P.M. But you don’t have to stick with that schedule. If you want your team to work Saturdays or evenings, so be it. Just change the working time on the project calendar.
- Click Project > Change Working Time.
- In the For Calendar list, pick the calendar type you want to modify.
If you’re changing the calendar for everyone on your project, pick Standard project calendar.
- Click the Work Weeks tab, and select Default.
Note You can create a temporary set of working days with different working times than the usual schedule—for example, if you only need your team to work Saturdays during the summer. Type a new name, use the Start and Finish columns to indicate how long this temporary work schedule lasts, then click Details to set the exact time of day that work.
- Click Details.
- Select Saturday.
You can select any day, of course. Or you can select multiple days by pressing Ctrl while you select another day.
- Decide if the day is working or nonworking by clicking one of the three buttons on the right of the dialog box.
- Set the working hours for the day, and then click OK.
This picture shows how to turn Saturday into a working day
You changed the working days. Now what?
| Try this |
Here’s how |
Add vacation days |
Creating a calendar for a specific person (to indicate vacations and other time-off) is nearly the same as modifying the project calendar. In Step 1 in the above graphic, select the person whose calendar you want to create, and then go through the same steps.
Learn more about entering vacation days.
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Add holidays |
Adding holidays that are corporate-wide or nation-wide involves modifying the project calendar.
Learn more about entering Holidays. |
Create a non-working day |
To change a working day to nonworking, use the same process as depicted in the above graphic, except in Step 5 where you would select Set days to nonworking time. |
Include nonproject work in the schedule |
Maybe your team members realistically spend only six hours a day on project tasks, and two hours in meetings and reading email. You change resource availability to six hours per day in the project calendar to create more realistic working times. |
Use your updated project calendar in other projects |
If you make the same changes to the calendar each time you create a new project, save some time by saving a completed project as a template (template: A Project file format [*.mpt] that lets you reuse existing schedules as the starting point for creating new schedules. Task and resource information, formatting, macros, and project-specific settings can all become part of a template.) or adding the calendar to the global file (global file: A Project file [Global.mpt] that contains information you can use for different projects. Information in a global file can include views, calendars, forms, reports, tables, filters, toolbars, menu bars, macros, and options settings.). |
Get permission to change the calendar |
In Project Professional with Project Web App, the project calendar is defined by the enterprise global template (enterprise global template: A collection of default settings, such as views, tables, and fields, that are used by all projects across the organization. These settings exist within a special project in Project Server.). Talk to your administrator to get permission to make changes to the enterprise global template. |
Add or change a Calendar |
You can add or customize three types of calendars:
- Project calendar The default work schedule for all tasks in a project. Use this calendar to change standard work days and organization-wide holidays. Learn more about entering Holidays.
- Resource calendar The working times for each person (or object) who works on a project. By default, Project creates resource calendars based on the standard calendar. Us this calendar to change a single resource’s schedule as well as vacation days. Learn more about entering vacation days.
- Base calendars The template for the project calendar, resource calendars, and task calendars. Project provides three base calendars (base calendar: A calendar that can be used as a project and task calendar that specifies default working and nonworking time for a set of resources. Differs from a resource calendar, which specifies working and nonworking time for an individual resource.): Th
- 24-Hours calendar The 24-Hours calendar reflects a schedule with continuous work, such as a mechanical process. Learn more about using a 24 Hours calendar for a specific task.
- Night Shift calendars The Night Shift calendar reflects a graveyard shift schedule of Monday night through Saturday morning, 11:00 P.M. to 8:00 A.M., with an hour off for break.
- The Standard calendar The Standard calendar is the default calendar for the project, and is the basis for resource calendars. This calendar reflects a traditional work schedule: Monday through Friday, 8:00 A.M. to 5:00 P.M., with an hour off for break.
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More about calendars and schedules
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