Calculate overtime costs

By default, Microsoft Office Project 2007 calculates the work (work: For tasks, the total labor required to complete a task. For assignments, the amount of work to which a resource is assigned. For resources, the total amount of work to which a resource is assigned for all tasks. Work is different from task duration.) required to complete a task (task: An activity that has a beginning and an end. Project plans are made up of tasks.) by using the standard rate (standard rate: A base rate that you assign to resources [such as people, equipment, or material] and that Project uses to calculate resource cost totals.) of each assigned resource (resources: The people, equipment, and material that are used to complete tasks in a project.). Project does not calculate the cost of additional work hours by using the overtime (overtime: The amount of work on an assignment that is scheduled beyond the regular working hours of an assigned resource and charged at the overtime rate. Overtime work indicates the amount of the assignment's work that is specified as overtime work.) rates that you entered until you specify those hours as overtime work. For example, if a resource is scheduled to work eight hours a day and he or she enters ten hours of actual work, the two hours of additional time isn't automatically considered overtime work.

  1. On the View menu, click Task Usage.
  2. On the View menu, point to Table, and then click Work.
  3. Click the Work field.
  4. On the Insert menu, click Column.
  5. In the Field name box, click Overtime Work, and then click OK.
  6. In the Overtime Work field, click the resource assignment for which you want to enter overtime work.

Press TAB to move to the field if it is not visible.

If resource assignments are hidden, click the task's outline symbol Outline symbol to display them.

  1. In the Overtime Work field, type the amount of overtime work for the resource assignment.

 Note   The amount of overtime work that you specify is not added to the amount of work for the task because work always represents the total amount of work. Overtime work merely represents the portion of the total amount of work that should be considered and rated as overtime. When you enter overtime work, the duration of the task may be shortened, unless the task is a fixed-duration task type (task type: A characterization of a task based on which aspect of the task is fixed and which aspects are variable. There are three task types: Fixed Units, Fixed Work, and Fixed Duration. The default task type in Project is Fixed Units.).

Applies to:
Project 2007