Baseline1-10 Budget Cost fields

The baseline (baseline plan: The original project plans [up to 11 per project] used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments.) budget cost fields (Baseline1 Budget Cost through Baseline10 Budget Cost) store the originally planned budget cost amounts for cost resources (cost resources: Resources that don't depend on the amount of work on a task or the duration of a task, such as airfare or lodging.) that are specifically identified as budget resources (budget resource: A budget resource captures the maximum capacity for a project to consume money, work, or material units for a project. Budgets can only be applied at the project level by assigning a budget resource to the project summary task.). The Baseline1 Budget Cost field stores budget cost for tasks, resources, or assignments saved with Baseline 1. Similarly, the Baseline2 Budget Cost through Baseline10 Budget Cost fields store planned budget cost for Baselines 2 through Baseline 10.

Budget resources are assigned only to the project summary task (project summary task: A task that summarizes the duration, work, and costs of all tasks in a project. The project summary task appears at the top of the project, its ID number is 0, and it presents the project's timeline from start to finish.). Budget cost can be entered or reviewed at the project summary task's assignment level, or rolled up to the project summary task level. The Baseline1-10 Budget Cost fields show the total planned person-hours scheduled for a task (task: An activity that has a beginning and an end. Project plans are made up of tasks.), resource (resources: The people, equipment, and material that are used to complete tasks in a project.), or assignment (assignment: A specific resource that is assigned to a particular task.). The timephased (timephased: Task, resource, or assignment information that is distributed over time. You can review timephased information in any available time period in the fields on the right side of the Task Usage and Resource Usage views.) versions of these fields show these same person-hours distributed over time.

There are several categories of Baseline1-10 Budget Cost fields.

ShowBaseline1-10 Budget Cost (task fields)

Data Type    Currency (currency field: A type of field whose content is expressed as a cost. Examples include the Actual Cost and Fixed Cost fields. The maximum value allowed in this field is 999,999,999,999.99.)

Entry Type    Calculated or entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

How Calculated    When you assign a cost resource that is a budget resource to a project summary task (project summary task: A task that summarizes the duration, work, and costs of all tasks in a project. The project summary task appears at the top of the project, its ID number is 0, and it presents the project's timeline from start to finish.), and then enter cost for the assignment in either the Task Usage or Resource Usage view, Microsoft Office Project 2007 rolls up the total amount to the project summary task.

The Baseline1-10 Budget Cost fields contain $0.00 until you set a baseline (baseline plan: The original project plans [up to 11 per project] used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments.) for the project. As soon as you save a baseline, the total budget cost is copied into the corresponding baseline budget cost field for the task. The baseline budget cost field that is used (for example, Baseline3 Budget Cost) depends on which baseline was saved (for example, Baseline 3).

Best Uses    In a task sheet, show the project summary task and add one of the Baseline1-10 Budget Cost fields and the Budget Cost field to compare the baseline budget cost against the currently scheduled budget cost. You might also want to compare the budget cost of one baseline against another. Reviewing the variances, you can see how the budget costs are changing throughout the life of the project.

Example    At the start of your project two months ago, you saved a project baseline. A month ago, the scope of your project changed, and you saved a second baseline with Baseline 1. Since then, you've made further adjustments and have saved a third baseline with Baseline 2. Now you want to compare the Baseline2 Budget Cost field with the current Budget Cost field. In the Task Sheet, you show the project summary task, and then add both the Baseline2 Budget Cost field and the Budget Cost field.

Remarks    The Baseline1-10 Budget Cost fields show information for cost resources, but not for work resources (work resource: People and equipment resources that perform work to accomplish a task. Work resources consume time [hours or days] to accomplish tasks.) or material resources (material resource: The supplies or other consumable items that are used to complete tasks in a project.). To see overall baseline budget work information for work or material resources that have been assigned to the project summary task, add the appropriate Baseline1-10 Budget Work field to a task sheet.

To show the project summary task, on the Tools menu, click Options. On the View tab, select the Show project summary task check box.

To save a baseline plan, on the Tools menu, point to Tracking, and then click Set Baseline. Select the baseline you want—Baseline or Baseline 1 through Baseline 10. This copies the current value of the Budget Cost field into the corresponding Baseline Budget Cost field.

After you save a baseline, you can still edit baseline budget cost. However, edited baseline values do not cause any recalculation of baseline budget cost fields. The purpose of saving a baseline is to capture a "snapshot" of the project plan at a moment in time. Editing baseline values can change the integrity of your information and result in misleading conclusions from variance analyses.

ShowBaseline1-10 Budget Cost (resource fields)

Data Type    Currency (currency field: A type of field whose content is expressed as a cost. Examples include the Actual Cost and Fixed Cost fields. The maximum value allowed in this field is 999,999,999,999.99.)

Entry Type    Calculated or entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

How Calculated    When you assign a cost resource that is a budget resource to a project summary task (project summary task: A task that summarizes the duration, work, and costs of all tasks in a project. The project summary task appears at the top of the project, its ID number is 0, and it presents the project's timeline from start to finish.), and then enter a cost for the assignment in either the Task Usage or Resource Usage view, Microsoft Office Project 2007 copies this amount into the Budget Cost resource field.

The Baseline1-10 Budget Cost fields contain $0.00 until you set a baseline (baseline plan: The original project plans [up to 11 per project] used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments.) for the project. As soon as you save a baseline, the total budget cost is copied into the corresponding baseline budget cost field for the resource. The baseline budget cost field that is used (for example, Baseline3 Budget Cost) depends on which baseline was saved (for example, Baseline 3).

Best Uses    In a resource sheet, add one of the Baseline1-10 Budget Cost fields and the Budget Cost field to compare the baseline budget cost against the currently scheduled budget cost. You might also want to compare the budget cost of one baseline against another. Reviewing the variances, you can see how the budget costs are changing throughout the life of the project.

Example    At the start of your project two months ago, you saved a project baseline. A month ago, the scope of your project changed, and you saved a second baseline with Baseline 1. Since then, you've made further adjustments and have saved a third baseline with Baseline 2. Now you want to compare the Baseline2 Budget Cost field with the current Budget Cost field. In the Resource Sheet, you show the project summary task, and then add both the Baseline2 Budget Cost field and the Budget Cost field.

Remarks    The Baseline1-10 Budget Cost fields show information for cost resources, but not for work resources (work resource: People and equipment resources that perform work to accomplish a task. Work resources consume time [hours or days] to accomplish tasks.) or material resources (material resource: The supplies or other consumable items that are used to complete tasks in a project.). To see overall baseline budget work information for work or material resources that have been assigned to the project summary task, add the appropriate Baseline1-10 Budget Work field to a resource sheet.

To save a baseline plan, on the Tools menu, point to Tracking, and then click Set Baseline. Select the baseline you want—Baseline or Baseline 1 through Baseline 10. This copies the current value of the Budget Cost field into the corresponding Baseline Budget Cost field.

After you save a baseline, you can still edit baseline budget cost. However, edited baseline values do not cause any recalculation of baseline budget cost fields. The purpose of saving a baseline is to capture a "snapshot" of the project plan at a moment in time. Editing baseline values can change the integrity of your information and result in misleading conclusions from variance analyses.

ShowBaseline1-10 Budget Cost (assignment fields)

Data Type    Currency (currency field: A type of field whose content is expressed as a cost. Examples include the Actual Cost and Fixed Cost fields. The maximum value allowed in this field is 999,999,999,999.99.)

Entry Type    Calculated or entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

How Calculated    When you assign a cost resource that is a budget resource to a project summary task (project summary task: A task that summarizes the duration, work, and costs of all tasks in a project. The project summary task appears at the top of the project, its ID number is 0, and it presents the project's timeline from start to finish.), and then enter cost for the assignment in either the Task Usage or Resource Usage view, Microsoft Office Project 2007 copies this amount into the Budget Cost assignment field.

The Baseline1-10 Budget Cost fields contain $0.00 until you set a baseline (baseline plan: The original project plans [up to 11 per project] used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments.) for the project. As soon as you save a baseline, the total budget cost is copied into the corresponding baseline budget cost field for the assignment (assignment: A specific resource that is assigned to a particular task.). The baseline budget cost field that is used (for example, Baseline3 Budget Cost) depends on which baseline was saved (for example, Baseline 3).

Best Uses    In the Task Usage or Resource Usage view, add one of the Baseline1-10 Budget Cost fields and the Budget Cost field to compare the baseline budget cost against the currently scheduled budget cost. You might also want to compare the budget cost of one baseline against another. Reviewing the variances, you can see how the budget costs are changing throughout the life of the project.

Example    At the start of your project two months ago, you saved a project baseline. A month ago, the scope of your project changed, and you saved a second baseline with Baseline 1. Since then, you've made further adjustments and have saved a third baseline with Baseline 2. Now you want to compare the Baseline2 Budget Cost field with the current Budget Cost field. In the Task Usage view, you show both the Baseline2 Budget Cost column and the Budget Cost column in the sheet portion of the view.

Remarks    The Baseline1-10 Budget Cost fields show information for cost resources, but not for work resources (work resource: People and equipment resources that perform work to accomplish a task. Work resources consume time [hours or days] to accomplish tasks.) or material resources (material resource: The supplies or other consumable items that are used to complete tasks in a project.). To see overall baseline budget work information for work or material resources that have been assigned to the project summary task, add the appropriate Baseline1-10 Budget Work field to the Task Usage or Resource Usage view.

To save a baseline plan, on the Tools menu, point to Tracking, and then click Set Baseline. Select the baseline you want—Baseline or Baseline 1 through Baseline 10. This copies the current value of the Budget Cost field into the corresponding Baseline Budget Cost field.

After you save a baseline, you can still edit baseline budget cost. However, edited baseline values do not cause any recalculation of baseline budget cost fields. The purpose of saving a baseline is to capture a "snapshot" of the project plan at a moment in time. Editing baseline values can change the integrity of your information and result in misleading conclusions from variance analyses.

ShowBaseline1-10 Budget Cost (task-timephased fields)

Data Type    Currency (currency field: A type of field whose content is expressed as a cost. Examples include the Actual Cost and Fixed Cost fields. The maximum value allowed in this field is 999,999,999,999.99.)

Entry Type    Calculated or entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

How Calculated    When you assign a cost resource that is a budget resource to a project summary task (project summary task: A task that summarizes the duration, work, and costs of all tasks in a project. The project summary task appears at the top of the project, its ID number is 0, and it presents the project's timeline from start to finish.), and then enter cost for the assignment in either the Task Usage or Resource Usage view, Microsoft Office Project 2007 rolls down the total amount to the task-timephased (timephased: Task, resource, or assignment information that is distributed over time. You can review timephased information in any available time period in the fields on the right side of the Task Usage and Resource Usage views.) level.

The Baseline1-10 Budget Cost fields contain $0.00 until you set a baseline (baseline plan: The original project plans [up to 11 per project] used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments.) for the project. As soon as you save a baseline, this value is copied into the corresponding Baseline1-10 Budget Cost assignment-timephased field. The baseline budget cost field that is used (for example, Baseline3 Budget Cost) depends on which baseline was saved (for example, Baseline 3).

Best Uses    In the Task Usage view, click Detail Styles on the Format menu. To show the Baseline1-10 Budget Cost field in the timesheet portion of the view, move the appropriate Baseline1-10 Budget Cost field to the Show these fields box. This shows the breakdown of baseline budget cost for the project summary task spread out over time. If you also show the Budget Cost field in the view, you can compare the originally planned timephased budget cost against the currently scheduled budget cost.

Example    At the start of your project two months ago, you saved a project baseline. A month ago, the scope of your project changed, and you saved a second baseline with Baseline 1. Since then, you've made further adjustments and have saved a third baseline with Baseline 2. Now you want to compare the timephased Baseline2 Budget Cost field with the current Budget Cost field on the project summary task. In the Task Usage view, you add both the Baseline2 Budget Cost field and the Budget Cost field to the timesheet portion of the view.

Remarks    The Baseline1-10 Budget Cost fields show information for cost resources, but not for work resources (work resource: People and equipment resources that perform work to accomplish a task. Work resources consume time [hours or days] to accomplish tasks.) or material resources (material resource: The supplies or other consumable items that are used to complete tasks in a project.). To see baseline timephased budget work information for work or material resources that have been assigned to the project summary task, add the appropriate Baseline1-10 Budget Work field to the timesheet portion of the Task Usage view.

To save a baseline plan, on the Tools menu, point to Tracking, and then click Set Baseline. Select the baseline you want—Baseline or Baseline 1 through Baseline 10. This copies the current value of the Budget Cost field into the corresponding Baseline Budget Cost field.

After you save a baseline, you can still edit baseline budget cost. However, edited baseline values do not cause any recalculation of baseline budget cost fields. The purpose of saving a baseline is to capture a "snapshot" of the project plan at a moment in time. Editing baseline values can change the integrity of your information and result in misleading conclusions from variance analyses.

ShowBaseline1-10 Budget Cost (resource-timephased fields)

Data Type    Currency (currency field: A type of field whose content is expressed as a cost. Examples include the Actual Cost and Fixed Cost fields. The maximum value allowed in this field is 999,999,999,999.99.)

Entry Type    Calculated or entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

How Calculated    When you assign a cost resource that is a budget resource to a project summary task (project summary task: A task that summarizes the duration, work, and costs of all tasks in a project. The project summary task appears at the top of the project, its ID number is 0, and it presents the project's timeline from start to finish.), and then enter cost for the assignment in either the Task Usage or Resource Usage view, Microsoft Office Project 2007 rolls down this amount to the resource-timephased (timephased: Task, resource, or assignment information that is distributed over time. You can review timephased information in any available time period in the fields on the right side of the Task Usage and Resource Usage views.) level.

The Baseline1-10 Budget Cost fields contain $0.00 until you set a baseline (baseline plan: The original project plans [up to 11 per project] used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments.) for the project. When you then save a project baseline, this value is saved in the Baseline1-10 Budget Cost resource-timephased field. The baseline budget cost field that is used (for example, Baseline3 Budget Cost) depends on which baseline was saved (for example, Baseline 3).

Best Uses    In the Resource Usage view, click Detail Styles on the Format menu. Show the appropriate Baseline1-10 Budget Cost field in the timesheet portion of the view to review the planned budget cost spread out over time. If you add the Budget Cost field as well, you can compare your original plan against the currently scheduled budget costs.

Example    At the start of your project two months ago, you saved a project baseline. A month ago, the scope of your project changed, and you saved a second baseline with Baseline 1. Since then, you've made further adjustments and have saved a third baseline with Baseline 2. Now you want to compare the timephased Baseline2 Budget Cost field with the current Budget Cost field by cost resource on the project summary assignment. In the Resource Usage view, you show the project summary task, and then add both the Baseline2 Budget Cost field and the Budget Cost field.

Remarks    The Baseline1-10 Budget Cost fields show information for cost resources, but not for work resources (work resource: People and equipment resources that perform work to accomplish a task. Work resources consume time [hours or days] to accomplish tasks.) or material resources (material resource: The supplies or other consumable items that are used to complete tasks in a project.). To see baseline timephased budget work information for work or material resources that have been assigned to the project summary task, add the appropriate Baseline1-10 Budget Work field to the timesheet portion of the Resource Usage view.

To save a baseline plan, on the Tools menu, point to Tracking, and then click Set Baseline. Select the baseline you want—Baseline or Baseline 1 through Baseline 10. This copies the current value of the Budget Cost field into the corresponding Baseline Budget Cost field.

After you save a baseline, you can still edit baseline budget cost. However, edited baseline values do not cause any recalculation of baseline budget cost fields. The purpose of saving a baseline is to capture a "snapshot" of the project plan at a moment in time. Editing baseline values can change the integrity of your information and result in misleading conclusions from variance analyses.

ShowBaseline1-10 Budget Cost (assignment-timephased fields)

Data Type    Currency (currency field: A type of field whose content is expressed as a cost. Examples include the Actual Cost and Fixed Cost fields. The maximum value allowed in this field is 999,999,999,999.99.)

Entry Type    Calculated or entered (calculated or entered field: A field in which the value is determined by Project based on information in other fields. Information that you enter in the field yourself overrides calculated values.)

How Calculated    When you assign a cost resource that is a budget resource to a project summary task (project summary task: A task that summarizes the duration, work, and costs of all tasks in a project. The project summary task appears at the top of the project, its ID number is 0, and it presents the project's timeline from start to finish.), and then enter a cost for the assignment (assignment: A specific resource that is assigned to a particular task.) in either the Task Usage or Resource Usage view, Microsoft Office Project 2007 rolls down this amount to the assignment-timephased (timephased: Task, resource, or assignment information that is distributed over time. You can review timephased information in any available time period in the fields on the right side of the Task Usage and Resource Usage views.) field.

The Baseline1-10 Budget Cost fields contain $0.00 until you set a baseline (baseline plan: The original project plans [up to 11 per project] used to track progress on a project. The baseline plan is a snapshot of your schedule at the time that you save the baseline and includes information about tasks, resources, and assignments.) for the project. When you then save a project baseline, the timephased budget costs are copied into the corresponding Baseline1-10 Budget Cost assignment-timephased field. The baseline budget cost field that is used (for example, Baseline3 Budget Cost) depends on which baseline was saved (for example, Baseline 3).

Best Uses    In the Task Usage or Resource Usage view, click Detail Styles on the Format menu. To show the Baseline1-10 Budget Cost field in the timesheet portion of the view, move the appropriate Baseline1-10 Budget Cost field to the Show these fields box. You can now review the selected baseline for budget cost. If you also add the Budget Cost field, you can compare your selected baseline against the currently scheduled budget costs. You might also want to compare the budget cost of one baseline against another.

Example    At the start of your project two months ago, you saved a project baseline. A month ago, the scope of your project changed, and you saved a second baseline with Baseline 1. Since then, you've made further adjustments and have saved a third baseline with Baseline 2. Now you want to compare the assignment-timephased Baseline2 Budget Cost field with the current Budget Cost field. In the Task Usage view, you show both the Baseline2 Budget Cost column and the Budget Cost column in the timesheet portion of the view.

Remarks    The Baseline1-10 Budget Cost fields show information for cost resources, but not for work resources (work resource: People and equipment resources that perform work to accomplish a task. Work resources consume time [hours or days] to accomplish tasks.) or material resources (material resource: The supplies or other consumable items that are used to complete tasks in a project.). To see baseline timephased budget work information for work or material resources that have been assigned to the project summary task, add the appropriate Baseline1-10 Budget Work field to the timesheet portion of the Task Usage or Resource Usage view.

To save a baseline plan, on the Tools menu, point to Tracking, and then click Set Baseline. Select the baseline you want—Baseline or Baseline 1 through Baseline 10. This copies the current value of the Budget Cost field into the corresponding Baseline Budget Cost field.

After you save a baseline, you can still edit baseline budget cost. However, edited baseline values do not cause any recalculation of baseline budget cost fields. The purpose of saving a baseline is to capture a "snapshot" of the project plan at a moment in time. Editing baseline values can change the integrity of your information and result in misleading conclusions from variance analyses.

 
 
Applies to:
Project Professional 2013, Project Standard 2013, Project 2010, Project 2007