Add a note to a task, resource, or project

To include additional or supporting information, you can add a note (note: Explanatory text that you can attach to a task, resource, or assignment.) to a task (task: An activity that has a beginning and an end. Project plans are made up of tasks.), resource (resources: The people, equipment, and material that are used to complete tasks in a project.), assignment (assignment: A specific resource that is assigned to a particular task.), or the entire project. You can also include a file, such as a Microsoft Office Word document, with the note.

Add a task, resource, or assignment note

  1. On the View menu, click a task, resource, or usage sheet view.
  2. Do one of the following:
    • To add a task note, select a task, click the Project menu, and then click Task Notes.
    • To add a resource note, select a resource, click the Project menu, and then click Resource Notes.
    • To add an assignment note, select the assignment, which is listed below the resource or task in the usage view, click the Project menu, and then click Assignment Notes.
  3. In the Notes box, type the content of the note, and then click OK.
  4. To format the text, select it, and then click Format Font, Align Left, Center, Align Right, or Bulleted List.
  5. To insert a picture, graphic, or file, click Insert Object Button image.

 Notes 

  • To view the note, rest the pointer on the notes indicator Button Image in the indicator column button image of your view. To view a long note in its entirety, double-click the notes indicator.
  • Very long notes may be difficult to read, so you may want to print them. To print all notes in the project when you print a view, on the File menu, click Page Setup, and then click the View tab. Select the Print notes check box. Notes are printed on the last page of the printout.
  • To delete a note, select the text in the Notes box, and then press DELETE.

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Add a project note

There are two options for adding a note to a project:

Add a simple project note

  1. On the File menu, click Properties, and then click the Summary tab.
  2. In the Comments box, type the content of the note, and then click OK.

Text that you enter in the Comments box also appears as a note in the project summary task.

Add a complex project note

  1. If the project summary task is not currently displayed in your plan, click Options on the Tools menu, and then click the View tab. Under Outline options, select the Show project summary task check box.
  2. Select the project summary task in the grid, click the Project menu, and then click Task Notes.
  3. In the Notes box, type the content of the note.
  4. To format the text, select it, and then click Format Font, Align Left, Center, Align Right, or Bulleted List.
  5. To insert a picture, graphic, or file, click Insert Object Button image.

 Notes 

  • To view the note, rest the pointer on the notes indicator Button Image in the indicator column button image for the project summary task. To view a long note in its entirety, double-click the notes indicator.
  • Very long notes may be difficult to read, so you may want to print them. To print all notes in the project when you print a view, on the File menu, click Page Setup, and then click the View tab. Select the Print notes check box. Notes are printed on the last page of the printout.
  • To delete a note, select the text in the Notes box, and then press DELETE.

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Applies to:
Project 2007