Add a header, footer, or legend

You can add headers (header: Text that appears at the top of a printed page. A header typically contains information such as the project or company name and the project start and finish dates.) and footers (footer: Text that appears at the bottom of a printed page. A footer typically contains information such as page number, total page count, and date.) to all printable views (view: The combination of one or more views [Gantt Chart, Resource Sheet, and so on] and if applicable, a table and a filter. Use views to work with information in a variety of formats. There are three types of views: Charts or graphs, Sheets, and Forms.) and reports (report: A format in which you can print schedule information that is appropriate for the intended recipients. You can use the predefined reports provided by Project or create custom reports.). You can add legends (legend: The explanatory list of symbols printed on a chart or graph.) to Calendar, Gantt Chart, and Network Diagram views.

ShowAdd a header, footer, or legend to a view

  1. On the File menu, click Page Setup.
  2. On the Header, Footer, or Legend tab, click the Left, Center, or Right tab.
  3. In the text box, type or paste text, add document or project information, or insert or paste a graphic.

To add page numbers, click Insert Page Number Button image, Insert Total Page Count Button image, or both.

To add the current date and time, click Insert Current Date Button image, Insert Current Time Button image, or both.

To add the file name, click Insert File Name Button image.

To add a graphic, click Insert Picture Button image.

  1. To format preset information, select the ampersand (&) or select the text you want to format, click Format Text Font, and then select the formatting options you want.
  2. To add project-specific information, click the information you want in the General and Project fields boxes, and then click Add for each entry. Repeat this to add more project information.

 Notes 

  • You can choose to have the Legend appear on every page, on its own page, or not at all. On the File menu, click Page Setup, and then click the Legend tab. Under Legend on, click Every page, Legend page, or None.
  • The header and footer that you set will appear on every page. You cannot specify that they appear differently on the first page versus subsequent pages, appear differently on odd or even pages, or appear differently on individual pages.
  • Headers can have up to five lines of information, footers and legends can have up to three lines. You can also adjust the width of the legend's text box from 0 to 5 inches.
  • You can create multiple-line headers, footers, and legends. At the end of the first line of text or information, press ENTER. To add lines after a picture, click the picture, place the insertion point after the picture, and then press ENTER.
  • You can use the shortcut menu to move text, information, or a picture from one tab to another. Select the text, information, or picture you want to move, right-click to display the shortcut menu, and then click Cut or Copy. Place the insertion point on the tab you want, right-click, and then click Paste.
  • You can resize or move a graphic after it's added to a header, footer, or legend by selecting the graphic and dragging its border or dragging it to another location. You cannot crop a graphic.

ShowAdd a header or footer to a report

  1. On the View menu, click Reports.
  2. Click the report type you want, and then click Select.

If you chose Custom as the report type, click a report in the Reports list, click Setup, and then go to step 5.

  1. Click the report you want, and then click Select.
  2. Click Page Setup.
  3. Click the Header or Footer tab.
  4. Click the Left, Center, or Right tab.
  5. In the text box, type or paste text, add document or project information, or insert or paste a graphic.

To add page numbers, click Insert Page Number Button image, Insert Total Page Count Button image, or both.

To add the current date and time, click Insert Current Date Button image, Insert Current Time Button image, or both.

To add the file name, click Insert File Name Button image.

To add a graphic, click Insert Picture Button image.

  1. To format preset information, select the ampersand (&) or select the text you want to format, click Format Text Font, and then select the formatting options you want.
  2. To add project-specific information, click the information you want in the General and Project fields boxes, and then click Add for each entry. Repeat this to add more project information.

 Notes 

  • You can choose to have the Legend appear on every page, on its own page, or not at all. On the File menu, click Page Setup, and then click the Legend tab. Under Legend on, click Every page, Legend page, or None.
  • The header and footer that you set will appear on every page. You cannot specify that they appear differently on the first page versus subsequent pages, appear differently on odd or even pages, or appear differently on individual pages.
  • Headers can have up to five lines of information, footers and legends can have up to three lines. You can also adjust the width of the legend's text box from 0 to 5 inches.
  • You can create multiple-line headers, footers, and legends. At the end of the first line of text or information, press ENTER. To add lines after a picture, click the picture, place the insertion point after the picture, and then press ENTER.
  • You can use the shortcut menu to move text, information, or a picture from one tab to another. Select the text, information, or picture you want to move, right-click to display the shortcut menu, and then click Cut or Copy. Place the insertion point on the tab you want, right-click, and then click Paste.
  • You can resize or move a graphic after it's added to a header, footer, or legend by selecting the graphic and dragging its border or dragging it to another location. You cannot crop a graphic.
 
 
Applies to:
Project 2003