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There are several ways to create a table for use in a Microsoft PowerPoint presentation. You can create tables in PowerPoint, or you can add a table from another program as a linked object (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) or an embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.). When you use PowerPoint, you can create a simple table with little formatting, or one with more complex formatting. You can include fills and border colors from the presentation's color scheme.

If you want a larger table or more powerful formatting capabilities than those provided by PowerPoint, you can create an embedded Microsoft Word table. For example, Word provides more options for formatting lists, tabs and indents, and individual cells. You can also embed a Microsoft Excel worksheet (worksheet: The primary document that you use in Excel to store and work with data. Also called a spreadsheet. A worksheet consists of cells that are organized into columns and rows; a worksheet is always stored in a workbook.) or a Microsoft Access table.

When you are working on an embedded table, the menus and buttons of the source program (source program: The program used to create a linked object or embedded object. To edit the object, you must have the source program installed on your computer.) appear, integrated with the PowerPoint menus. Information about how to modify tables is available from the Help menu of the source program on your menu bar.

Text in a table does not appear in the Outline tab.