Displaying slides in high contrast (high contrast: An accessibility setting that changes the appearance of displayed items on your screen by enlarging windows, toolbar buttons, and fonts, and displaying them in black and white.) is supported by Microsoft Windows 2000 and later.

1. On the Windows Start menu, point to Settings, and then click Control Panel.
2. Double-click the Accessibility Options icon.
3. On the Display tab, select the Use High Contrast check box.
4. Click OK.
5. On the View menu in Microsoft PowerPoint, point to Color/Grayscale, and then click High Contrast.

Note  The high-contrast setting works for viewing slides and thumbnails (thumbnail: A miniature representation of a picture on a Web page, usually containing a hyperlink to a full-size version of the graphic. Thumbnails are used to load pages rich in graphics or pictures more quickly in a Web browser.) in normal and slide sorter view. In slide show view, slides are displayed as you have designed them. High contrast is a screen-only setting; it does not affect the actual presentation, nor does it apply to the printed presentation.

This process does not change colors or design in the original color presentation.

1. On the View menu, point to Color/Grayscale, and then click Grayscale or Pure Black and White.

2. Do one of the following:
   • To adjust the look of any object, right-click the object, point to Grayscale or Black and White Setting on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.), and then click the option you want.
   • To select multiple objects, hold down SHIFT while you right-click each object, point to Grayscale or Black and White Setting on the shortcut menu, and then click the option you want.

Note  You can apply different grayscale or black-and-white settings to different objects on the same slide.

• On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click the arrow next to the Zoom box , and then click the magnification you want.

• To scroll up or down, rotate the wheel forward or backward.
• To zoom in or out, hold down CTRL as you rotate the wheel forward or backward.
• To expand or collapse an outline, point to a heading, and then hold down SHIFT as you rotate the wheel forward or backward.

Note  For information about changing options and to view troubleshooting tips for the Microsoft IntelliMouse, see the IntelliPoint Online User's Guide.

1. On the Tools menu, click Customize.
2. Click the Toolbars tab.
3. Click New.
4. In the Toolbar name box, type the name you want, and then click OK.
5. Click the Commands tab.
6. Do one of the following:

   Add a button to the toolbar

   1. Click a category in the Categories box.
   2. Drag the command you want from the Commands box to the displayed toolbar.

   Add a built-in menu to the toolbar

   1. Click Built-in Menus in the Categories box.
   2. Drag the menu you want from the Commands box to the displayed toolbar.
7. When you have added all the buttons and menus you want, click Close.

Note  In Microsoft Access, custom toolbars (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) that you create are specific to the Access data file. If you want to use a custom toolbar in a different Access data file, you must re-create or import the custom toolbar.

You can add a separator bar before the first and after the last item in a group to distinguish the group from other buttons and menus (menu: A list of commands that is displayed when you click a menu name on a menu bar or other toolbar.) on a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).

1. Make sure the toolbar you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.

   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.

   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.

2. On the Tools menu, click Customize.

3. To add a separator bar, keep the Customize dialog box open, right-click the button you want on the toolbar, and then click Begin a Group. A separator bar is added to the left of the button on a horizontal toolbar, and above a button on a vertical docked toolbar (docked toolbar: A toolbar that is attached to one edge of the program window. When you drag a toolbar below the program title bar or to the left, right, or bottom edge of the program window, the toolbar snaps into place on the edge of the program window.).

4. To remove a separator bar between two buttons, drag one button closer to the other.

1. On the Tools menu, click Customize.

2. Click the Options tab.

3. Select the Large icons check box.

1. Make sure the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.
2. On the Tools menu, click Customize.
3. With the Customize dialog box open, click the list box you want to change — for example, the Font or Font Size box on the Formatting toolbar.
4. Point to the left or right edge of the box. When the pointer changes to a double-headed arrow, drag the edge of the box to change its width.

1. Make sure the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.
2. Click the Toolbar Options arrow .
3. Point to Add or Remove Buttons.
4. Point to the name of the toolbar.
5. Click the button you want to add. You can also add to a toolbar a button that is not on the list.

   How?

   1. On the Tools menu, click Customize.
   2. Click the Commands tab.
   3. In the Categories box, click a category for the command you want the button to perform.
   4. Drag the command or macro you want from the Commands box to the displayed toolbar.

1. Make sure the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.

      In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.

2. On the Tools menu, click Customize.
3. Click the Commands tab.
4. In the Categories box, click Built-in Menus.
5. Drag the menu you want from the Commands box to the displayed toolbar.

1. Make sure the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.

2. On the Tools menu, click Customize.

3. Click the Commands tab.

4. In the Categories box, click New Menu.

5. Drag New Menu from the Commands box to the displayed toolbar.

6. Right-click the new menu on the toolbar, type a name in the Name box on the shortcut menu, and then press ENTER.

7. To add a command to the custom menu, click a category in the Categories box, and then drag the command from the Commands box to the empty box in the custom menu.

1. If the menu you want to change is on a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), make sure the toolbar is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.
2. On the View menu, point to Toolbars.
3. Click Customize, and then click the Commands tab.
4. In the Categories box, click a category for the command.
5. Drag the command you want from the Commands box and, without releasing the mouse, rest it over the menu you want to change. When the menu displays a list of commands, point to where you want the command to appear, and then release the mouse.

• Use the move handle on the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) to drag the toolbar to its own row. You can also move the toolbar to a location other than the edge of the program window so that the toolbar becomes a floating toolbar (floating toolbar: A toolbar that is not attached to the edge of the program window. You can change the shape of some floating toolbars.).

1. On any toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click the Toolbar Options arrow.
2. Point to Add or Remove Buttons.
3. Click Customize.
4. Click the Options tab.
5. Select the Always show full menus box.

Note

• The Always show full menus box affects all of your Microsoft Office programs.

1. On the View menu, point to Toolbars, and then click Customize.

2. Right-click the menu you want to restore, and then click Reset on the shortcut menu.

Note  The Reset command restores the built-in menu to its original image, commands, and submenus (submenu: A menu that appears when a user points to a command on a higher-level menu.).

1. On the View menu, point to Toolbars, and then click Customize.

2. Click the Toolbars tab.
3. In the Toolbars box, click the name of the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) you want to restore.
4. Click Reset.

Notes

• You cannot reset a custom toolbar.
• As you work with Microsoft Office, the menus and toolbars are personalized to show the commands that you use most often. If you want, you can return the toolbar and menu display to the state it was in when you first started using Office.

1. Make sure the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) you want to change is visible.

   How?

   1. On the View menu, point to Toolbars.
   2. Click the toolbar you want to display, or, to view more toolbars, click Customize.
   3. In the Customize dialog box, click the Toolbars tab, then double-click the toolbar you want to display.
2. On the View menu, point to Toolbars, and then click Customize.
3. Do one of the following:
   • To restore a toolbar button, right-click the button, and then click Reset on the shortcut menu.
   • To restore a menu command, click the menu that contains the command, right-click the command, and then click Reset on the shortcut menu.

Notes

• The Reset command restores the built-in toolbar button or menu command to its original image, name, and command.
• The Reset command isn't available for a button that displays a list when clicked.

1. On the View menu, point to Toolbars, and then click Customize.
2. Click the Options tab.
3. Click Reset menu and toolbar usage data.

Notes

• The Reset menu and toolbar usage data button affects the buttons shown on a built-in toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) only if it is not wide enough to display all the buttons. It affects the menu commands shown on the short version of built-in menus only if you have the Always show full menus box cleared on the Options tab in the Customize dialog box.
• The Reset menu and toolbar usage data button affects only the toolbar buttons and menu commands of the Microsoft Office program in which the button is clicked.
• The Reset menu and toolbar usage data button does not change the location of toolbars, does not remove any buttons or commands you've added by using the Customize dialog box, and does not add buttons or commands you've deleted.

1. Select the text that has the style you want to copy.
2. On the Formatting toolbar (Formatting toolbar: A toolbar with buttons and options used to apply text formatting. To display the toolbar, point to Toolbars on the View menu, and then click Formatting.), click Format Painter , and then select the text to which you want to apply the formatting.

Note  You can't copy the font and font size on WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) text.

1. On the Tools menu, click AutoCorrect, and then click the AutoCorrect tab.
2. Do one or more of the following:
   • To turn the capitalization options on or off, select or clear any of these check boxes:
     • Correct TWo INitial CApitals
     • Capitalize first letter of sentences
     • Capitalize first letter of table cells
     • Capitalize names of days
     • Correct accidental use of cAPS LOCK key
   • To turn text entries for misspellings and typos on or off, select or clear the Replace text as you type check box.

AutoFormat options include automatic changes that Microsoft PowerPoint makes to the look of your text, such as changing fraction characters to a fraction symbol or formatting Internet paths as hyperlinks.

1. On the Tools menu, click AutoCorrect Options, and then click the AutoFormat As You Type tab.
2. Select or clear any of the automatic formatting options you want to turn on or off.

Turning AutoFit on or off for body text also turns it on or off for text in the notes pane (notes pane: The pane in normal view in which you type notes that you want to accompany a slide. You print these notes as notes pages or have them display when you save a presentation as a Web page.).

1. On the Tools menu, click AutoCorrect Options.
2. Click the AutoFormat As You Type tab.
3. Do any of the following:

   Turn AutoFit on or off for title text

   • Under Apply as you type, select or clear the AutoFit title text to placeholder check box.

   Turn AutoFit on or off for body text

   • Under Apply as you type, select or clear the AutoFit body text to placeholder check box.

1. Press ALT+U to choose AutoShape on the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
2. Use the arrow keys to move through the categories of AutoShapes (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), and select the AutoShape you want.
3. Press CTRL+ENTER.

Note  To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.

1. Use the keyboard to select Text Box on the Insert menu.
2. Press CTRL+ENTER.
3. Type the text you want in the text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
4. When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.

Note  To format the text box (to add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.

1. Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
2. Use the arrow keys to select the WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) style you want, and then press ENTER.
3. Type the text you want, and then use the TAB key to select other options in the dialog box.
4. Press ENTER to insert the WordArt.

Note  To edit the WordArt, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.

Note  If your insertion point is within text, press ESC.

Do one of the following:

• Select a single shape

  To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.

• Select more than one shape
  1. If it is not on your Drawing toolbar, add the Select Multiple Objects button.

     How?

     1. Press ALT+F , and then press CTRL+TAB until you select the Drawing toolbar.
     2. Press the RIGHT ARROW key until you reach the More Buttons arrow.
     3. Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
     4. Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.
  2. On the Drawing toolbar, click Select Multiple Objects .
  3. Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.

1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to rotate.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected — for example, AutoShape or Text Box — and then select the Size tab.
3. Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
4. To preview the rotation, choose Preview.

   You might have to move the dialog box in order to preview.

SHIFT+F9

Show or hide the grid (grid: A set of intersecting lines used to align objects.)

ALT+F9

Show or hide guides (guides: Nonprinting straight lines, both horizontal and vertical, used to visually align objects.)

CTRL+G

Change grid or guide settings

1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected — for example, AutoShape or Text Box — and then select the Position tab.
3. Under Position on slide, select the options you want.
4. To preview the change, choose Preview.

   You might have to move the dialog box in order to preview.

1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
2. On the Format menu, use the keyboard to choose the command for the type of object you selected — for example, AutoShape or Text Box — and then select the Size tab.
3. Select the options you want.
4. To preview the changes, choose Preview.

   You might have to move the dialog box in order to preview the drawing object.

1. Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) with the attributes (attribute: An object or text feature, such as line fill or text color, that you can manipulate by using drawing tools and menu commands.) you want to copy.

   If you select an AutoShape with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.

2. Press CTRL+SHIFT+C to copy the object attributes.
3. Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
4. Press CTRL+SHIFT+V.

Change or resize the font

Apply character formats

Copy text formats

Align paragraphs

You can use the following shortcut keys (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) while running your slide show presentation in full-screen mode.

The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later.

The following keys are for viewing your Web presentation in Full Screen Slide Show view in Microsoft Internet Explorer 4.0 or later.

Use the following keys (if you are sending the presentation as the body of the message) when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB as many times as necessary. (If text within a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.) is selected, you must first press F2 to select the text box before pressing SHIFT+TAB.)

To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O.

In the Assistant balloon

The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.

In the Help task pane

In the Help window

1. Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).
2. Press CTRL+TAB repeatedly to select the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) you want.
3. Do one of the following:

   Resize a toolbar

   1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
   2. Select the Size command, and then press ENTER.
   3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.

   Move a toolbar

   1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
   2. Select the Move command, and then press ENTER.
   3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.

   Resize a task pane

   1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
   2. Use the DOWN ARROW key to select the Size command, and then press ENTER.
   3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.

   Move a task pane

   1. In the task pane, press CTRL+SPACE to display a menu of additional commands.
   2. Use the DOWN ARROW key to select the Move command, and then press ENTER.
   3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
4. When you are finished moving or resizing, press ESC.

An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.

The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.

To do this	Press
Go to the previous folder	ALT+1
Up One Level button: open the folder up one level above the open folder	ALT+2
Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)	ALT+3
Delete button: delete the selected folder or file	ALT+4
Create New Folder button: create a new folder	ALT+5
Views button: switch among available folder views	ALT+6
Tools button: show the Tools menu	ALT+7 or ALT+L
Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file	SHIFT+F10
Move between options or areas in the dialog box	TAB
Open the Look in list	F4 or ALT+I
Refresh the file list	F5