Video: Customize the ribbon

You can customize the ribbon to make it the way that you want it. You can change default tabs, create custom tabs and custom groups to contain your frequently used commands.

For more information about other things you can do to customize the ribbon, see Customize the ribbon.

Watch what you can do to customize the ribbon


Choose commands from list

To customize the ribbon or the Quick Access Toolbar, you should be familiar with the Choose commands from list. The following are the lists that you can choose commands from:

  • Popular Commands    This list displays by default and contains some of the most frequently used commands in a Microsoft Office program.
  • Commands Not in the Ribbon    This list shows the commands that are not already in a tab and group on the ribbon. If you are not sure what list to use, you might want to use the All Commands list, because this list shows all commands available in an Office program.
  • Macros    This list shows the macros that are available for you to use and add to the ribbon.
  • File Tab    This list shows the commands that are available on the Microsoft Office Backstage view — what you see after you click the File tab. For more information about the Backstage view, see What and where is the Backstage view.
  • All Tabs    This list shows you the tabs that are installed with, or built-into, an Office program, including the contextual tabs that appear when you are working with specific items, such as tables or SmartArt graphics.
  • Main Tabs    This list shows you the tabs that are installed with an Office program, but not the contextual tabs that appear when you are working with objects such as tables, drawings, or SmartArt graphics.
  • Tool Tabs    This list includes the contextual tabs that appear when you are working with a specific object or tool, such as a drawing, tables, or SmartArt graphics.
  • Custom Tabs and Groups    This list shows the tabs and groups that you created to customize your ribbon.

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Change a default tab

One of the first things to decide is if you need to create a new tab or modify a default tab. A default tab is one of the tabs installed with or built-into an Office program.

To help make your decision you need to know what you can and cannot do to default tabs.

Things you can do include:

  • Adding a custom group, and then adding commands to this custom group.
  • Renaming a default tab or group.
  • Changing the order of the tabs and groups.
  • Hiding a tab.
  • Switching back to use the default tabs and groups.

Some things you can’t do are:

  • Adding commands to a default tab.
  • Adding commands to a default group.
  • Changing the icon assigned to a default tab or group that is visible when you resize the ribbon.

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Go back to the default tab or hide a tab

You have three choices to go back to the default tabs, the ones installed with an Office program.

  • Click the Reset command to either reset all customizations including the ones you made to the Quick Access Toolbar.
  • Click the Reset command to reset the tab that you select.
  • Hide a default or customized tab.

 Important    If you ever want to use your customized ribbon again, you should export it before you click Reset. For more information about exporting or importing ribbon customizations, see the Share your ribbon customizations section below.

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Create your own tab

See how to create your own tab and groups and add commands to the new custom groups.

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Share your ribbon customizations

You can import customization files to replace the current layout of the ribbon and Quick Access Toolbar. By being able to import the customization, you can keep Microsoft Office programs looking the same as your coworkers or from computer to computer.

 Important    When you import a ribbon customization file, you lose all prior ribbon and Quick Access Toolbar customizations. If you think that you might want to revert to the customization that you currently have, you should export them before importing any new customizations.

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Applies to:
Access 2010, Excel 2010, InfoPath 2010, OneNote 2010, Outlook 2010, PowerPoint 2010, Project 2010, Publisher 2010, SharePoint Designer 2010, Visio 2010, Word 2010