Track changes in your presentation

PowerPoint doesn’t have a Track Changes feature like the one in Word, but you can receive comments and feedback from reviewers by first saving your presentation to your computer, and then posting a second copy to a shared location such as OneDrive or SharePoint. You can ask people to make changes and add comments to the shared copy. Once they are done, compare and merge the shared copy with the original saved on your computer.

Step 1: Send your presentation for review

Before people can review your presentation, you need to save the original copy to your computer, and then post a second copy for them to review. It’s important to save the original to your computer so you’ll have something to compare against when everyone’s done reviewing. Do the following:

  1. Create a draft of the presentation and save it on your computer.
  2. Save another copy of your presentation with a different name to a shared location, such as OneDrive or SharePoint.
  3. Send an email to your reviewers with a link to the presentation at the shared location, so they can start reviewing it.

 Tip    You may need to give permissions to your reviewers so they can access your presentation. See Share files and folder and change permissions.

  1. Ask reviewers to add comments to your slides and to add their feedback to the presentation.

Step 2: Compare and merge two versions of the same file

When everyone is done reviewing your presentation that you saved to a shared location, you can review the changes and merge it with the copy you saved on your computer.

  1. Open the original version of the presentation that you saved on your computer.
  2. Click Review > Compare.
  3. In the Choose File to Merge with Current Presentation box, find the version of your presentation that you saved to the shared location, click it, and then click Merge.

 Note    The Revisions task pane opens to display all comments and changes made by reviewers.

  1. If reviewers left comments in your presentation, you’ll see them under Slide Changes in the Revisions task pane.

    Slide Changes
  2. To read the comments in detail, at the bottom of the PowerPoint window, on the status bar, click Comments Comments button.

 Note    For details about working in the Comments task pane, see Tips for working in the Comments task pane.

  1. If reviewers made changes to your presentation, you’ll see them under Presentation Changes in the Revisions task pane.

Presentation Changes

  1. To see the details about a change in the body of the slide, click each list item.

View a change

  1. To accept or reject changes made by reviewers, do the following:
  • To accept a change, check the box next to the Other authors Other authors - Click to see all slides inserted at this position icon (also shown below).

    Accept a change by checking the box
  • To reject a change, do nothing. Boxes that aren’t checked won’t be added to the presentation.

Tips for working in the Comments task pane

  • On a slide you’ll see a Comments iconComments icon when someone has left a comment. Double-click the icon to read the comment.
  • Click Next Go to the next comment to move to the next comment and click Previous Go to the previous comment to move to the previous comment.
  • To delete a comment, move your pointer over the comment and click Delete Delete.

Delete a comment

 
 
Applies to:
PowerPoint 2013