Set new formatting defaults for a shape or text box

This article is about how to change the default settings that are used when you insert a shape or text box in your 2007 Microsoft Office system document. If you want to change the formatting of your shape or text box, see the following articles:

You can change the formatting defaults associated with a shape, text box, or other object and then make your changes the new defaults for all shapes, text boxes or other objects that you add. For example, you can change the fill color, weight of lines that make up the border of a shape, or the fonts used in a text box.

 Note   The new defaults apply only to the current presentation, workbook, document, or e-mail message. To use the new defaults in other presentations or workbooks you can save the current theme in PowerPoint 2007 and then use that theme in other presentations or workbooks. Alternately, you can save your presentation as a template or save your workbook as a template and then use the template to create new presentations or workbooks.

Which program are you using?


Excel

  1. Add the shape or text box that you want to change the formatting defaults for.
  2. Select the shape or text box.
  3. Change the shape or text box fill, color, style, or weight of a shape or text box border, font color, and any other changes that you want.
  4. Do one of the following:
    • Right-click the shape border, and then click Set as Default Shape.
    • Right-click the text box border, and then click Set as Default Text Box.

 Note   If you don’t see the Set as Default Shape or Set as Default Text Box options, make sure that you first selected the shape or text box and then right-clicked the shape border or text box border, not inside the shape or text box.

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Outlook

  1. Add the shape or text box that you want to change the formatting defaults for.
  2. Select the shape or text box.
  3. Change the shape or text box fill, color, style, or weight of a shape or text box border, text color, and any other changes that you want.
  4. Right-click the shape border or text box border, and then click Set AutoShape Defaults.
  5. When you next insert a shape or text box, it appears with the default formatting that you’ve set.

 Notes 

Separate defaults cannot be set for shapes and text boxes. So if you change the defaults for a shape, those same defaults are also applied to any text box in the e-mail message.

If you don’t see the Set AutoShape Defaults option, make sure that you first selected the shape or text box and then right-clicked the shape border or text box border, not inside the shape or text box.

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PowerPoint

  1. Add the shape or text box that you want to change the formatting defaults for.
  2. Select the shape or text box.
  3. Change the shape or text box fill, color, style, or weight of a shape or text box border, text color, font color, and any other changes that you want.
  4. Do one of the following:
    • Right-click the shape border, and then click Set as Default Shape.
    • Right-click the text box border, and then click Set as Default Text Box.

 Tip   If you always want these new defaults available when you create a new presentation, change the default theme that is used for new presentations.

 Note   If you don’t see the Set as Default Shape or Set as Default Text Box options, make sure that you first selected the shape or text box and then right-clicked the shape border or text box border, not inside the shape or text box.

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Word

  1. Add the shape or text box that you want to change the formatting defaults for.
  2. Select the shape or text box.
  3. Change the shape or text box fill, color, style, or weight of a shape or text box border, text color, and any other changes that you want.
  4. Right-click the shape border or text box border, and then click Set AutoShape Defaults.
  5. When you next insert a shape, it appears with the default formatting that you’ve set. To insert a text box with the default formatting, on the Insert tab, in the Text group, click Text Box, and then click Draw Text Box. If you select a text box from the Built-In section, it won’t appear with the default formatting that you’ve set.

 Notes 

Separate defaults cannot be set for shapes and text boxes. So if you change the defaults for a shape, those same defaults are also applied to any text box in the document.

If you don’t see the Set AutoShape Defaults option, make sure that you first selected the shape or text box and then right-clicked the shape border or text box border, not inside the shape or text box.

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Applies to:
Excel 2007, Outlook 2007, PowerPoint 2007, Word 2007