Record and add narration and timings to a slide show

You can record a narration before or during a slide show. If you don't want narrate throughout the presentation, you can record comments on certain slides or you can turn off the narration so that it plays only when you want it to play.

Record narration and timings

 Note    This feature isn’t available in Office on a Windows RT PC. Want to see what version of Office you're using?

In this article

Details about recording and using narration in a slide show

When you add a narration to a slide, a sound icon Audio appears on the slide. As with any sound, you can either click Play to start the narration, or you can set the narration to play automatically.

To record and hear a narration, your computer must be equipped with a sound card, microphone, and speakers.

Before you start recording, PowerPoint will prompt you to record either just the slide timings, just the narrations, or both at the same time. You can also set the slide timings manually. Slide timings are especially useful if you want the presentation to run automatically with your narration. Recording slide timings will also record the times of animation steps and the use of any triggers on your slide. You can turn the timings off when you don't want the presentation to use them.

Record a narration before or during a slide show

  1. When you record a narration, you run through the presentation. You can pause and resume recording at any time.
  2. Ensure your microphone is set up and in working order prior to recording your slide show.
  3. On the Slide Show tab, click Record Slide Show Button image.
  4. Select one of the following:
  • Start Recording from Beginning
  • Start Recording from Current Slide
  1. In the Record Slide Show box, check Narrations and laser pointer, and if appropriate, check or uncheck the Slide and animation timings.
  2. Click Start Recording.

 Tip   To pause the narration, in the Recording shortcut menu in Slide Show view (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.), click Pause. And to resume your narration, click Resume Recording.

Pause recording

  1. To end your slide show recording, right-click the slide, and then click End Show.
  2. The recorded slide show timings are automatically saved and the slide show appears in Slide Sorter view with timings beneath each slide.

Preview a narration

  1. On the slide, click Play in the media controls bar.
  2. On the ribbon, under Audio Tools, on the Playback tab, in the Preview group, click Play.

Record comments on a slide

  1. Click the slide that you want to add a comment to.
  2. On the Insert tab, click the arrow under Audio, and then click Record Audio.
  3. To record the comment, click Record, and start speaking.
  4. When you are finished recording, click Stop.
  5. In the Name box, type a name for the comments you made, and then click OK.

A sound icon Audio appears on the slide.

Set the slide timings manually

PowerPoint will automatically record your slide timings when you add narration or you can manually set the slide timings to accompany your narrations.

  1. Click the slide that you want to set the timings for.
  2. On the Transitions tab, under Advance Slide, check After, and then enter the number of seconds that you want the slide to appear on the screen. Repeat the process for each slide that you want to set the timing for.

 Tip   If you want the next slide to appear either, when you click the mouse or automatically after the number of seconds that you enter — whichever comes first — select both the On Mouse Click and the Automatically After check boxes.

Turn the slide timings off

Turning off the slide timings does not delete them. You can turn the timings back on at any time without having to recreate them. However, when the slide timings are turned off, your slides will not automatically advance when you record a narration, and you will need to manually advance the slides.

  1. On the Slide Show tab, click Set Up Slide Show.
  2. Under Advance slides, click Manually.

 Tip   To turn the timings back on, under Advance slides, click Using timings, if present.

You can record your use of the laser pointer in the slide show together with your narrations during a show. To do this, see Turn your mouse into a laser pointer.

Applies to:
PowerPoint 2013