Playing sounds and movies in PowerPoint 2003

Applies to
Microsoft Office PowerPoint® 2003

This article discusses some of the options for playing music, sounds, and movies (also called videos) in PowerPoint 2003.

The most popular ways to play sounds and movies are:

Play sounds and movies Automatically vs. play When Clicked

When you insert a sound or movie, you're prompted with a message asking how you want the sound or movie to start: automatically (Automatically) or when you click the sound or movie frame (When Clicked).

Here are details about the results of each choice, as well as how you can change this setting in the Custom Animation task pane if you later change your mind.

Start the sound or movie when you show the slide

  • Click Automatically.

The sound or movie plays automatically when you show the slide unless there are other media effects on the slide. If there are other effects, such as an animation, the sound or movie plays after that effect.

 Note   For movies only: You can pause a movie while it's playing by clicking it. To continue playing the movie, click it again.

How the play and pause effects work with movies that start automatically

When you insert a movie and then choose Automatically, two effects are added to the Custom Animation task pane: a pause effect and a play effect. Without the pause effect, the movie would restart from the beginning each time you clicked it instead of pausing and then continuing when you clicked again.

After you insert a movie, you see something similar to the following image in the Custom Animation task pane.

Movie effects in task pane list

In this image, the first line (with a "0") is the play effect. It represents the automatic start. The clock icon is the symbol for the start setting called Start After Previous. This setting enables your movie to play automatically after the slide is displayed or after another effect plays (if there is one). The triangle icon (similar to the symbol on the play button of a VCR or DVD player) is the indicator for the play effect.

The second line is the "trigger bar," and below that (the line with a "1") is the pause effect. You see a mouse icon and a double-bar symbol, (similar to the pause symbol on a VCR or DVD player). This effect is added whether the movie starts automatically or by a mouse click. Its position under the trigger bar indicates that you have to specifically click the movie (as opposed to clicking anywhere on the slide) to start the movie.

ShowSwitch from Automatic to When Clicked

  1. On the Slide Show menu, click Custom Animation to display the task pane.
  2. Click the movie play effect (the line with the clock and triangle icons located above the trigger bar), and then click the Remove button.

Start the sound or movie when you click it on the slide

  • Click When Clicked.

This setting is known as a trigger, because you have to click something specific (as opposed to just clicking the slide) to play the sound or movie.

 Note   When you insert a sound, a play trigger effect is added, but when you insert a movie, a pause trigger effect is added. In a slide show, you click the movie frame to pause it and click again to resume it.

How the pause effect works with movies that start when clicked

After you insert a movie, you see something similar to the following image in the Custom Animation task pane.

Movie effect in the task pane list

Unlike what happens when you choose to start a movie automatically, the only effect that is applied when you choose to start the movie by clicking it is the pause effect — the line with the mouse icon and the double-bar (pause) symbol.

ShowSwitch from When Clicked to Automatic

  1. On the Slide Show menu, click Custom Animation to display the task pane.
  2. Select the movie frame on your slide, and then in the Custom Animation task pane, click the Add Effect button, point to Movie Actions, and then click Play.
  3. On the play effect line (the one with the mouse and triangle), click the arrow, and then click Start After Previous. The mouse icon changes to a clock icon.

Sounds greater than 100 KB

By default, if sounds are greater than 100 kilobytes (KB) in size, they are linked (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) to your file rather than embedded (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) in it. Only *.wav (waveform audio data) sound files can be embedded — all other media file types are linked.

You can change the default for *.wav files to be more or less than 100 KB by changing the number in the Link sounds with file size greater than box on the General tab (Tools menu, Options command). Although you can raise the maximum size to 50,000 KB, remember that extra size makes the file size of your overall presentation bigger.

Changes made to this setting are not retroactive, so any sound files that were linked before you increased this threshold must be removed and reinserted into your presentation if you want them to be embedded. Correspondingly, any sound files that were embedded before you reduced the threshold must be removed and reinserted into the presentation if you want them to be linked.

Also remember, when your presentation contains linked files, you must copy the linked files as well as the presentation if you give the presentation by using another computer.

Find more information about embedded and linked sound files in PowerPoint.

Play sounds and movies across several slides

You may want the sound or movie that you inserted in a presentation to continue to play when you advance to the next slide.

To do this, you need to specify when the movie or sound should stop playing. Otherwise, it will stop the next time you click the slide for any reason.

 Note   You must have a play effect to do the following procedure. If you already inserted the sound or movie and chose When Clicked when prompted, you can switch from When Clicked to Automatic to add a play effect.

  1. ShowInsert the sound or movie if you have not already done so.

  1. Display the slide to which you want to add the sound or movie.
  2. On the Insert menu, point to Movies and Sounds, and then do one of the following:

ShowInsert a sound from a file

Click Sound from File, locate the folder that contains the file, and then double-click the file that you want.

ShowInsert a sound from the Clip Organizer

Click Sound from Clip Organizer, scroll to find the clip that you want in the Clip Art task pane, and then click it to add it to the slide.

ShowInsert a movie from the Clip Organizer

Click Movie from Clip Organizer, scroll to find the clip that you want in the Clip Art task pane, and then click it to add it to the slide.

 Notes 

ShowInsert a movie from a file

Click Movie from File, locate the folder that contains the file that you want, and then double-click the file.

  1. When a message is displayed, click Automatically.

Find more information about playing sounds or movies Automatically or playing When Clicked.

  1. Right-click the sound icon Icon image or movie frame, and on the shortcut menu, click Custom Animation.
  2. On the line that represents the sound or movie play effect (the line with the triangle), click the arrow, and then click Effect Options.
  3. To keep the sound or movie playing for several slides, under Stop playing, click After, and then set the total number of slides that the file should play across.

 Note   The procedure above plays the sound or movie only once for the length of the file. It won't loop the sound or movie continuously. To play a sound or movie repeatedly, see the next section.

Play movies and sounds continuously throughout the whole slide show

You may want the sound or movie to play for the duration of the slide show or to keep playing until you stop it. If the length of the sound or movie file isn't long enough for continuous play during a slide show, you can set the sound or movie to loop.

  1. ShowInsert the sound or movie if you have not already done so.

  1. Display the slide to which you want to add a movie or sound effects.
  2. On the Insert menu, point to Movies and Sounds, and then do one of the following:

ShowInsert a sound from a file

Click Sound from File, locate the folder that contains the file, and then double-click the file that you want.

ShowInsert a sound from the Clip Organizer

Click Sound from Clip Organizer, scroll to find the clip that you want in the Clip Art task pane, and click it to add it to the slide.

ShowInsert a movie from the Clip Organizer

Click Movie from Clip Organizer, scroll to find the clip that you want in the Clip Art task pane, and click it to add it to the slide.

 Notes 

ShowInsert a movie from a file

Click Movie from File, locate the folder that contains the file that you want, and then double-click the file.

  1. When a message is displayed, do one of the following:
    • To play the movie or sound automatically when you go to the slide, click Automatically.
    • To play the sound or movie only when you click the sound icon Icon image or movie frame, click When Clicked.

Find more information about playing sounds or movies Automatically or playing When Clicked.

  1. Right-click the sound icon or movie frame, and on the shortcut menu, click Edit Sound Object or Edit Movie Object.
  2. In the Sound Options or Movie Options dialog box, select the Loop until stopped check box to repeat the sound or movie continuously.

Play movies full-screen

The full-screen option plays the movie as if it were its own screen, so it doesn't appear to be playing on a slide. If your movie file looks good when it is enlarged, you'll want to use this option. Depending on the resolution of your original movie file, it might not look good playing full-screen. You'll always want to preview your movie with this setting, so that you can undo full-screen mode if the film looks blurry.

  1. ShowInsert the movie if you have not already done so.

  1. Display the slide to which you want to add a movie.
  2. On the Insert menu, point to Movies and Sounds and then click Movie from File or Movie from Clip Organizer.
  3. Click the movie that you want to use, and then click OK.

After you click OK, you're prompted with a message asking how you want the movie to start in the slide show.

  1. Do one of the following:
    • To play the movie automatically when you go to the slide, click Automatically.
    • To play the movie only when you click the movie frame, click When Clicked.

Find more information about playing sounds or movies Automatically or playing When Clicked.

  1. Right-click the movie object on the slide, and on the shortcut menu, click Edit Movie Object.
  2. In the Movie Options dialog box, under Display options, select the Zoom to full screen check box, and then click OK.

Movie Options dialog box

For in-depth information, read Insert a movie (or video) into PowerPoint 2003 and run it full screen written by Mary Feil-Jacobs, who works on executive presentations for Microsoft corporate events.

Tips    

  • Hide the sound icon or movie frame     In the Edit Sound Object or Edit Movie Object dialog box, you can select the Hide sound icon during slide show check box or Hide while not playing check box to make the sound icon or movie frame invisible in a slide show. Use this option only if you set the sound or movie to play automatically, or if you created some other kind of control, such as an action button, to click to play the sound or movie. Note that the sound icon or movie frame is always visible in normal view.
  • You can preview sound in your presentation.
  • For in-depth training on playing sounds and movies in PowerPoint 2003, see Playing sound and Playing movies.

Portions of this article were excerpted from Training on Microsoft Office Online.

 
 
Applies to:
PowerPoint 2003