If you have an animated graphic that was created by using Adobe Macromedia Flash and saved as a Shockwave file with an .swf extension, you can play the file in a Microsoft Office PowerPoint 2007 presentation by using the ActiveX control called Shockwave Flash Object and the Adobe Macromedia Flash Player. To play the Flash file, add an ActiveX control to the slide and create a link from it to the Flash file, or embed the file in the presentation.
ActiveX control security settings are located in the Trust Center, where you can find security and privacy settings for 2007 Microsoft Office system programs. You may need to adjust your security settings to allow Active X controls to run. ActiveX settings in the Trust Center apply to all 2007 Office release products. For example, if you change a setting in PowerPoint, that setting is also changed for other Office programs that use the Trust Center. For more information about Active X controls and changing settings, see Enable or disable ActiveX controls in Office documents.
- The Shockwave Flash Object must be registered on your computer for you to play the Flash file within a presentation. To see whether the Shockwave Flash Object is registered, on the Developer tab, in the Controls group, click More Controls. If the Shockwave Flash Object appears in the list of controls, it is registered on your computer. If it is not registered, download the latest version of the Flash Player from the Adobe Web site to register the Shockwave Flash Object on your computer.
- To guarantee that complex animations run properly, install the latest version of the Flash Player, even if older versions of the Shockwave Flash Object are registered on your computer.
Add a Flash file to a presentation
- Install the Flash Player on your computer.
- In PowerPoint, in Normal view, display the slide on which you want to play the animation.
- Click the Microsoft Office Button , and then click PowerPoint Options.
- Click Popular, and then under Top options for working with PowerPoint, select the Show Developer tab in the Ribbon check box, and then click OK.
Note The Ribbon is a part of the Microsoft Office Fluent user interface
- On the Developer tab, in the Controls group, click More Controls.
- In the list of controls, click Shockwave Flash Object, click OK, and then drag on the slide to draw the control.
Resize the control by dragging the sizing handles.
- Right-click the Shockwave Flash Object, and then click Properties.
- On the Alphabetic tab, click the Movie property.
- In the value column (the blank cell next to Movie), type the full drive path, including the file name (for example, C\:MyFile.swf) or uniform resource locator (URL) to the Flash file that you want to play.
- To set specific options for how the animation plays, do the following, and then close the Properties dialog box:
- To play the file automatically when the slide is displayed, set the Playing property to True. If the Flash file has a Start/Rewind control built into it, you can set the Playing property to False.
- If you don't want the animation to play repeatedly, set the Loop property to False.
Preview an animation in Slide Show view
- On the View tab, in the Presentation Views group, click Slide Show or press F5.
To exit the slide show and return to Normal view, press ESC.
- Unlike pictures or drawings, Flash files are always linked (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) to your presentation, rather than embedded (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) in it. When you insert a linked file, PowerPoint creates a link to the file's current location. If you later move the file to a different location, PowerPoint cannot locate it when you want the file to play. It is a good practice to copy the Flash files into the same folder as your presentation before you insert the Flash files. PowerPoint creates a link to the Flash file and can find the Flash file as long as you keep it in the presentation folder, even if you move or copy the folder to another computer. Another way to be sure that your linked files are in the same folder as your presentation is to use the Package for CD feature. This feature copies all the files to one location (a CD or folder) with your presentation and automatically updates all the links for the files. When your presentation contains linked files, you must copy the linked files as well as the presentation if you plan to give the presentation on another computer or send it to someone in e-mail.
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