Open a presentation or associated file sent to me by e-mail

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 Important   You will not be able to open .pps attachments directly from within the mail application, in each of the following circumstances:

  • You are running Microsoft Windows XP Service Pack (SP) 2, using Outlook Express.
  • You are running Microsoft Windows Vista, using Windows Mail.

See the following resources for methods to work around this blocking issue:

Open a presentation with a .ppz file name extension

You received a file with a .ppz extension by e-mail, and you can't open it by using Microsoft Office PowerPoint 2007.

A .ppz file could be a PowerPoint animation file (a streaming format intended for Web use rather than for exchanging presentations with others), but most likely it is a "packaged" PowerPoint file created by the Pack and Go Wizard. The Pack and Go Wizard is not available or supported in Office PowerPoint 2007

In PowerPoint 2002 and earlier, the Pack and Go Wizard made it possible to package one or more presentations, including linked files and embedded fonts, into a single .ppz file. In addition, the Pack and Go Wizard created a file called pngsetup.exe that allowed the recipient to unpackage the .ppz file. Without the pngsetup.exe file, a Windows file compression tool such as WinZip would be required to open the .ppz file.

To copy your Office PowerPoint 2007 presentation to a CD, a network, or a local disk drive on your computer, see Copy a presentation to a CD, network, or local disk drive.

To learn to work with files created by using the Pack and Go Wizard, see the Knowledge Base article How to use the Pack and Go feature in PowerPoint 2000 or PowerPoint 2002.

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Open a presentation with a .pps file name extension

You received a PowerPoint Show (.pps) file by e-mail, and you can't open it. Because PowerPoint 2007 supports the .pps file format, you need to install PowerPoint 2007 or the free Microsoft Office PowerPoint Viewer 2007, which lets you view full featured presentations, on your computer.

For information about how to install Office PowerPoint Viewer 2007, see Install and run PowerPoint Viewer, or go directly to the Microsoft Download Center to download it.

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Open a PowerPoint 2007 presentation in an earlier version of PowerPoint

You can't open a Office PowerPoint 2007 presentation that you received by e-mail. If you do not have Office PowerPoint 2007 installed on your computer, yet you have an earlier version of PowerPoint installed, you can do one of two things:

As a temporary alternative, you can download the Office PowerPoint Viewer 2007 to view the PowerPoint 2007 file. For information about how to install Office PowerPoint Viewer 2007, see Install and run PowerPoint Viewer, or go directly to the Microsoft Download Center to download it.

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Save and resend the Office PowerPoint 2007 presentation in a PowerPoint 97-2003 format

When you ask the person who sent the presentation to save the file in PowerPoint 97-2003 format, use the table below that shows the various 2007 file formats and the corresponding PowerPoint 97-2003 file formats:

If you can't open this type of PowerPoint 2007 file Ask the sender to save the file as
PowerPoint Presentation (.pptx) A PowerPoint 97-2003 Presentation (.ppt)
XPS Document Format (.xps) A PowerPoint 97-2003 Presentation (.ppt)
PowerPoint Template (.potx) A PowerPoint 97-2003 Template (.pot)
Office Theme (.thmx) A PowerPoint 97-2003 Template (.pot)
PowerPoint Show (.ppsx) A PowerPoint 97-2003 Show (.pps)

If the originator of the message doesn't know how to save to these file formats in Office PowerPoint 2007, you can direct them to the article entitled Open a PowerPoint 2007 presentation in an earlier version of PowerPoint.

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Download and install updates and converters for earlier versions of PowerPoint

First you must download the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats.

 Important   The 2007 Microsoft Office system supports converters for Office 2000, Office XP, and Office 2003 programs, and the converters support Microsoft Windows 2000 and later.

After you install the updates and converters, all Office PowerPoint 2007 presentations that you open are automatically converted so that you can edit and save them. Features and formatting that are specific to Office PowerPoint 2007 may not be editable. For more information about features and formatting that are not editable, see Features that change or are lost when you open a PowerPoint 2007 presentation in an earlier version of PowerPoint.

  • Open your Office PowerPoint 2007 presentation. If you have not yet downloaded and installed the Compatibility Pack, you will be presented with instructions about how to do so.

 Important   PowerPoint 97-2003 does not recognize the new SmartArt graphics and visual objects (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.) that are available in Office PowerPoint 2007, and will convert them to images to maintain their appearance. You cannot edit or change certain aspects of these images, such as line width, fill color, and other Office PowerPoint 2007 specific properties. However, when you reopen the presentation in PowerPoint 2007, you are able to edit the SmartArt and other visual objects once again.

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Play a sound file

You received a PowerPoint 2007 presentation by e-mail that contains a sound file, and although you can run the presentation, you can't play the sound file that appears on a slide because the sound file is linked (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) to (rather than embedded (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) in) the presentation.

Ask the person who sent the presentation to you to do the following:

  1. Copy the sound file into the same folder that contains the presentation.
  2. Use the Package for CD feature to update the links and bundle the associated files.
  3. Resend the presentation to you by e-mail.

To determine whether the sound is embedded or linked and the location of the linked sound file, do the following:

  1. Click the sound, and then under Sound Tools, on the Options tab, in the Sound Options group, click the Dialog Box Launcher Icon image.
  2. Under Information, following File, you will see either Contained in presentation (meaning that the sound is embedded) or the file path (meaning that the sound is linked).

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Play a movie file

You received a PowerPoint 2007 presentation by e-mail that contains a movie file, and although you can run the presentation, you can't play the movie file that appears on a slide because the movie file is linked (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) to (rather than embedded (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) in) the presentation. By design, movie files are always linked to and are never part of the presentation.

Ask the person who sent the presentation to you to do the following:

  1. Copy the movie file into the same folder that contains the presentation.
  2. Use the Package for CD feature to update the links and bundle the associated files.

 Tip    To update the links manually, copy the movie file into the folder that contains the presentation, and then delete the movie and add it back.

  1. Resend the presentation to you by e-mail.

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Applies to:
PowerPoint 2007