Use a linked object (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) or an embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) to add all or part of a file created in a Microsoft Office program, or in any program that supports linked and embedded objects, to a file.
Create a new embedded object
- Click in the file where you want to place the embedded object.
- On the Insert menu, click Object.
- Click Create new.
- In the Object type box, click the type of object you want to create.
- To display the embedded object as an icon, select the Display as icon check box.
Note Only installed programs that support linked and embedded objects appear in the Object type box.
Create a linked object or embedded object from part of an existing file
Create a linked object or embedded object from an entire existing file
- Click in the file where you want to place the linked object or embedded object.
- On the Insert menu, click Object.
- Click Create from file.
- In the File box, type the name of the file you want to create a linked object or embedded object from, or click Browse to select from a list.
- To create a linked object, select the Link check box.
An embedded object is created if you don't select the Link check box.
- To display the linked object or embedded object as an icon — for example, if others are going to view the file online — select the Display as icon check box.
- If you want to send an object in an e-mail message, meeting or task request, and you want the recipients to be able to edit it, you need to store the source file on a server.
- If you create a linked object from a Microsoft Office file, and you want others to be able to edit the linked or embedded object, the source file must be saved on a network server, the recipients of the message must have access to the network share the file is stored on, your network must support UNC (universal naming convention (UNC): A naming convention for files that provides a machine-independent means of locating the file. Rather than specifying a drive letter and path, a UNC name uses the syntax \\server\share\path\filename.) addresses (address: The path to an object, document, file, page, or other destination. An address can be a URL (Web address) or a UNC path (network address), and can include a specific location within a file, such as a Word bookmark or an Excel cell range.), and you must type the UNC address for the network share that has the file in the File box. For example, in a message, click in the text box, then on the Insert menu, click Object. Then click Create from file, and in the File box, type the path for the file, such as \\Data\Spreadsheets\File.xls.
- If the path name of a linked file exceeds 128 characters, Microsoft Office PowerPoint is not able to find and play that linked file. In such a case, you can either rename the linked file, or shorten the path name by copying the linked file into the folder where your presentation is located. Then either update links automatically by using the Package for CD feature, or update them manually by removing the sounds from the presentation and then adding them again.
- When you create an embedded object from an existing Microsoft Excel workbook, the entire workbook is inserted into your file. The file displays only one worksheet at a time. To display a different worksheet, double-click the Microsoft Excel object, and then click a different worksheet.