Link or embed files

Use a linked object (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) or an embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) to add all or part of a file created in a Microsoft Office program, or in any program that supports linked and embedded objects, to a file.

ShowCreate a new embedded object

  1. Click in the file where you want to place the embedded object.
  2. On the Insert menu, click Object.
  3. Click Create new.
  4. In the Object type box, click the type of object you want to create.
  5. To display the embedded object as an icon, select the Display as icon check box.

 Note    Only installed programs that support linked and embedded objects appear in the Object type box.

ShowCreate a linked object or embedded object from part of an existing file

  1. Open the file that contains the information you want to create a linked object or embedded object from, and then select the information.
  2. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Copy Button image or Cut Button image.
  3. Switch to the file where you want to place the information, and then click where you want the information to appear.
  4. On the Edit menu, click Paste Special.
  5. Do one of the following:
    • If you want to create a linked object, click Paste Link.
    • If you want to create an embedded object, click Paste. In the As box, click the entry with the file format you want to use.

ShowCreate a linked object or embedded object from an entire existing file

  1. Click in the file where you want to place the linked object or embedded object.
  2. On the Insert menu, click Object.
  3. Click Create from file.
  4. In the File box, type the name of the file you want to create a linked object or embedded object from, or click Browse to select from a list.
  5. To create a linked object, select the Link check box.

An embedded object is created if you don't select the Link check box.

  1. To display the linked object or embedded object as an icon — for example, if others are going to view the file online — select the Display as icon check box.

 Notes 

 Notes 

  • If the path name of a linked file exceeds 128 characters, Microsoft Office PowerPoint is not able to find and play that linked file. In such a case, you can either rename the linked file, or shorten the path name by copying the linked file into the folder where your presentation is located. Then either update links automatically by using the Package for CD feature, or update them manually by removing the sounds from the presentation and then adding them again.
  • When you create an embedded object from an existing Microsoft Excel workbook, the entire workbook is inserted into your file. The file displays only one worksheet at a time. To display a different worksheet, double-click the Microsoft Excel object, and then click a different worksheet.
 
 
Applies to:
PowerPoint 2003, Publisher 2003