Create and present a custom show

By creating custom shows in Microsoft Office PowerPoint 2007, you can adapt a single presentation for a variety of audiences. Use a custom show to present an independent group of slides from your presentation, or to create a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) to a group of slides in your presentation.

In this article


Overview of custom shows

There are two kinds of custom shows: basic and hyperlinked. A basic custom show is a separate presentation or a presentation that includes some of the slides of the original. A hyperlinked custom show is a quick way to navigate to one or more separate presentations.

Basic custom shows

Use a basic custom show to give separate presentations to different groups in your organization. For example, if your presentation contains a total of five slides, you can create a custom show named "Site 1" that includes just slides 1, 3, and 5. You can create a second custom show named "Site 2" that includes slides 1, 2, 4, and 5. When you create a custom show from a presentation, you can always run the entire presentation in its original sequential order.

Basic custom show

Callout 1 Slides for Site 1

Callout 2 Slides for Site 2

Hyperlinked custom shows

Use a hyperlinked custom show to organize content in a presentation. For instance, if you create a primary custom show about your company's new overall organization, you can then create a custom show for each department within the organization and link to these shows from the primary presentation.

Hyperlinked custom shows

Callout 1 Slide with hyperlinks

Callout 2 Custom show for Department A

Callout 3 Custom show for Department B

You can also use a hyperlinked custom show to create a table of contents slide. A table of contents slide lets you navigate to different sections of your presentation, so that you can choose which sections to show to your audience at a particular time.

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Create a basic custom show

  1. On the Slide Show tab, in the Start Slide Show group, click the arrow next to Custom Slide Show, and then click Custom Shows.
  2. In the Custom Shows dialog box, click New.
  3. Under Slides in presentation, click the slides that you want to include in the custom show, and then click Add.

 Tip   To select multiple sequential slides, click the first slide, and then hold down SHIFT while you click the last slide that you want to select. To select multiple nonsequential slides, hold down CTRL while you click each slide that you want to select.

  1. To change the order in which slides appear, under Slides in custom show, click a slide, and then click one of the arrows to move the slide up or down in the list.
  2. Type a name in the Slide show name box, and then click OK. To create additional custom shows with any slides in your presentation, repeat steps 1 through 5.

 Tip   To preview a custom show, click the name of the show in the Custom Shows dialog box, and then click Show.

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Create a hyperlinked custom show

  1. On the Slide Show tab, in the Start Slide Show group, click the arrow next to Custom Slide Show, and then click Custom Shows.
  2. In the Custom Shows dialog box, click New.
  3. Under Slides in presentation, click the slides that you want to include in the main custom show, and then click Add.

 Tip   To select multiple sequential slides, click the first slide, and then hold down SHIFT while you click the last slide that you want to select. To select multiple nonsequential slides, hold down CTRL while you click each slide that you want to select.

  1. To change the order in which slides appear, under Slides in custom show, click a slide, and then click one of the arrows to move the slide up or down in the list.
  2. Type a name in the Slide show name box, and then click OK. To create additional custom shows with any slides in your presentation, repeat steps 1 through 5.
  3. To create a hyperlink from the main show to a supporting show, select the text or object that you want to represent the hyperlink.
  4. On the Insert tab, in the Links group, click Hyperlink.
  5. Under Link to, click Place in This Document.
  6. Do one of the following:
    • To link to a custom show, in the Select a place in this document list, select the custom show that you want to go to, and then select the Show and return check box.
    • To link to a location in the current presentation, in the Select a place in this document list, select the slide that you want to go to.

 Tip   To preview a custom show, click the name of the show in the Custom Shows dialog box, and then click Show.

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Start a custom show from within Office PowerPoint 2007

  1. On the Slide Show tab, in the Set Up group, click Set Up Slide Show.
  2. In the Set Up Show dialog box, under Show slides, click Custom show, and then click the custom show that you want.
  3. Click OK.
  4. On the Slide Show tab, in the Start Slide Show group, click Custom Slide Show, and then click Custom Shows.
  5. In the Custom shows list, select a show, and then click Show.

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Applies to:
PowerPoint 2007