Create a multimedia greeting card in PowerPoint

Applies to
Microsoft Office PowerPoint® 2003
Microsoft PowerPoint 2002

Microsoft PowerPoint® is a robust tool for creating powerful presentations. But you can also use PowerPoint to create multimedia cards to send in e-mail to friends and family — perfect for vacations, holidays, and numerous other occasions. With PowerPoint, you can easily personalize the colors and design, include your own videos and photos of the family, and choose just the right message for each recipient.

Multimedia cards, such as the holiday card shown below, are easy to create and fun to personalize. And you can really make the most of your work by saving a card as a template. Because templates allow a document to be used many times, you can create a holiday card, save it as a template, and then create new cards based upon the original holiday card. The template itself will remain unchanged, no matter how many times you open a copy and personalize it.

Multimedia Card Cover Multimedia Card Interior

By following the steps in this article, you can use this Arbor Day slideshow example as a foundation for creating your own multimedia cards.

How to create a multimedia card: step-by-step

Step 1: Prepare the slide layout
Step 2: Create the card cover with clip art
Step 3: Insert a new slide
Step 4: Insert a movie
Step 5: Insert and format text
Step 6: Insert sound
Step 7: Save the card as a template

Step 1: Prepare the slide layout

  1. Open a blank PowerPoint presentation.
  2. On the File menu, click Page Setup to adjust the page size.
  3. Change the Width and Height to 7.5, and click OK.
  4. On the Format menu, click Slide Layout, and choose the Blank layout from the Content Layouts list.
  5. On the Slide Show menu, click Slide Transition.
  6. In the Slide Transition pane, click a transition.
  7. In the Advance slide section, click the Automatically after box.
  8. Change the delay time to 00:03, and close the Slide Transition pane.

Step 2: Create the card cover with clip art

  1. On the Insert menu, point to Picture, and click Clip Art.
  2. In the Clip Art task pane, in the Search text box, type a subject, for example: trees.

 Note   In PowerPoint 2002, use the Insert Clip Art task pane to complete this step.

  1. Click Search.
  2. Double-click any tree image. The image appears on the blank slide.
  3. On the Format menu, click Picture.
  4. In the Format Picture dialog box, select the Size tab, change Height to 5, and click OK.
  5. Drag the image to center the tree on the slide.

Step 3: Insert a new slide

  1. On the Insert menu, click New Slide.
  2. On the Format menu, click Slide Layout, and choose the Blank layout from the Content Layouts list.
  3. On the Slide Show menu, point to Slide Transition. In the Slide Transition pane, click a transition.

Step 4: Insert a movie

  1. On the Insert menu, point to Movies and Sounds, and click Movie from Clip Organizer.
  2. In the Clip Art task pane, click a movie. The movie appears on the blank slide.

 Note   In PowerPoint 2002, use the Insert Clip Art task pane to complete this step.

  1. On the Format menu, click Picture.
  2. In the Format Picture dialog box, select the Size tab, change Height to 2.5, and click OK.
  3. Position the movie on the slide.

Step 5: Insert and format text

  1. On the Insert menu, click Text Box.
  2. Click and drag the text box to below the movie.
  3. In the text box, type your greeting, for example: Happy Arbor Day from the Ericksons!
  4. Drag the text box by the resize handles to resize the greeting. Center and format the text.
  5. On the Insert menu, click Text Box. Drag a text box below the first text box.
  6. In the text box, type your personalized message, for example: Enjoy this fine day! Love always, Nancy and Jeremy.
  7. Drag the text box to resize the message. Format the text.

Step 6: Insert sound

  1. On the Insert menu, point to Insert Movies and Sounds, and click Sound from Clip Organizer.
  2. In the Clip Art task pane, click a sound.

 Note   In PowerPoint 2002, use the Insert Clip Art task pane to complete this step.

  1. Select to play the sound automatically. The sound icon, a speaker, appears on the slide.
  2. Drag the sound icon to a bottom corner of the slide.

Step 7: Save the card as a template

  1. On the File menu, click Save As.
  2. On the Save as type drop-down list at the bottom of the Save As dialog box, select Design Template (*.pot).
  3. In the File name field, rename the template.

How to create a card from an existing template

  1. On the File menu, click New.
  2. In the New Presentation pane, under New, click From existing presentation.

 Note   In PowerPoint 2002, click Choose presentation under New from existing presentation.

  1. Select the template you created and then click the Create New button. A copy of the template opens as a new presentation.
  2. Make any changes, and then save your new presentation.
  3. Send your new card through e-mail as an attachment.

 Note   If the recipient of the attachment has an older version of PowerPoint, some of the card's features, such as animation, will be lost. Also, if the recipient does not have PowerPoint installed, they may not be able to open the card.

Adding other elements to your template

You can add a variety of elements to your PowerPoint template, including the following:

  • Photos
  • Background images
  • Border images
  • Sounds
  • Movies

Many of these elements are available from the Clip Art and Media Web site.

 
 
Applies to:
PowerPoint 2003