Choose the right view for the task in PowerPoint 2013

You can view your PowerPoint slides in a variety of ways depending on the task at hand. There are views that are best for creating your presentation and those for delivering your presentation.

You can find PowerPoint views on the View tab, as shown below.

PowerPoint Views on the View tab

Another handy place to find the most frequently used views is on the task bar at the bottom right of the slide window, as shown below.

Views on the task bar

Views for creating your presentation

Normal view

You can get to Normal view from the task bar Normal view button on the task bar at the bottom of the slide window, or from the View tab on the ribbon.

Normal view is where you’ll work most frequently to create your slides. Below, Normal view displays slide thumbnails on the left, a large window showing the current slide, and a section below the current slide where you can type your speaker notes for that slide.

Main components of Normal View

Slide Sorter view

You can get to Slide Sorter view from the task bar Slide Sorter view button on the task bar at the bottom of the slide window, or from the View tab on the ribbon.

Slide Sorter view (below) displays all the slides in your presentation in horizontally sequenced, thumbnail sized slides.This is a great view to reorganize your slides – just click and drag your slides to a new location. You can add sections to organize your slides into meaningful groups.

Slide Sorter View

For more information about sections see, Use sections to organize your slides into groups.

Notes Page view

You can show or hide your speakers notes on the task bar Notes page button on task bar at the bottom of the slide window, or you can get to Notes Page view from the View tab on the ribbon.

The Notes pane is located beneath the slide window. You can type notes that apply to the current slide. Later, you can print your notes or include the notes in a presentation that you send to the audience or post on a web page.

Notes Page

For more information about notes, see Add speaker notes to each slide in a presentation.

Outline view

You can get to Outline view from the View tab on the ribbon.

 Note    You may have noticed that you cannot get to Outline view from Normal view anymore. This was changed in PowerPoint 2013.

Use Outline view to create an outline or story board for your presentation. It displays only the text on your slides.

Outline view

Master views

To get to a master view, on the View tab, in the Master Views group, choose the master view that you want.

Master views include, Slide, Handout, and Notes. The key benefit to working in a master view is that you can make universal style changes to every slide, notes page, or handout associated with your presentation.

For more information about working with masters, see:

Views for delivering and viewing a presentation

Slide Show view

You can get to SlideShow view from the task bar Slide Show view button on the task bar at the bottom of the slide window..

Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation will look on a big screen when your audience sees it.

Presenter view

To get to Presenter view, in Slide Show view, in the lower left corner of the screen, click Show Presenter View, and then click Show Presenter View (as shown below).

Use Presenter view to view your notes while delivering your presentation. In Presenter view, your audience cannot see your notes.

Presenter View

For more information about using Presenter view, see Use Presenter view to deliver your slide show.

Reading view

You can get to Reading view from the task bar Reading view on the task bar at the bottom of the slide window..

Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides.

If you review part of a presentation and then exit out of PowerPoint, when you reopen PowerPoint, you’ll be greeted by a bookmark reminding you where you left off.

Resume reading where you left off

 
 
Applies to:
PowerPoint 2013