Change the look of a table

To change the look of your table, you can apply a table style (or Quick Style), change the table's outline or border, add a fill or effect to the table's cells, or change the table's background color. For more information about distributing data in table cells, including splitting cells and merging cells, see Add or delete table rows, columns, or cells.

What do you want to do?


Change a table style

A table style (or Quick Style) is a combination of different formatting options, including color combinations that are derived from the theme colors (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.) of the presentation. Any table that you add has a table style applied to it automatically. Thumbnails of table styles appear in the Quick Styles gallery in the Table Styles group. When you place your pointer over a Quick Style thumbnail, you can see how the Quick Style affects your table.

  1. Click the table that you want to apply a different table style to.
  2. Under Table Tools, on the Design tab, in the Table Styles group, click the table style that you want. To see more table styles, click the More button Button image.

To clear the default or any other table style, click the More button Button image, and then click Clear Table.

 Tip   To make a table style the default table style for all new tables that you create, right-click the table style, and then click Set as Default on the shortcut menu.

 Notes 

You cannot save a new Quick Style.

To reuse the overall formatting of an existing table, click the table that you want to copy, rest the pointer on the outermost border of the table (but not on the dots), and then when the pointer becomes a Four-headed arrow, press and hold CTRL while you click and drag the border.

To copy the formatting of cell text, use the Format Painter. For more information, see Copy the formatting of a shape, object, worksheet cell, or text by using Format Painter.

For more information about Quick Styles, see All about themes, Quick Styles, cell styles, and background styles.

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Change table style options

You can apply a table style to specific parts of your table by selecting options in the Table Style Options group.

  1. Click the table that you want to change the table style options for.
  2. Under Table Tools, on the Design tab, in the Table Styles Options group, do one or more of the following:

Table Tools Design tab

  • To emphasize the first row of the table, select the Header Row check box.
  • To emphasize the last row of the table, select the Total Row check box.
  • To have alternating striped rows, select the Banded Rows check box.
  • To emphasize the first column of the table, select the First Column check box.
  • To emphasize the last column of the table, select the Last Column check box.
  • To have alternating striped columns, select the Banded Column check box.

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Add or change a table border

  1. Select the table cells that you want to add or change the table border for.
  2. Under Table Tools, on the Design tab, in the Draw Borders group, do one or more of the following:

Table Tools Design tab

  • To change the color of the border, click the arrow next to Pen color, and then click the color that you want.

To change to a color that is not in the theme colors (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.), click More Border Colors, and then either click the color that you want on the Standard tab, or mix your own color on the Custom tab. Custom colors and colors on the Standard tab are not updated if you later change the document theme (theme: A set of unified design elements that provides a look for your document by using color, fonts, and graphics.).

  • To change the weight of the border, click the arrow next to Pen Weight, and then click the line thickness that you want.
  • To change the line style of the border, click the arrow next to Pen Style, and then click the line style that you want.
  1. To apply the color, weight, or line style that you chose in step 2 to the table, do one of the following:
    • While the pointer still looks like a pencil Pencil used to draw tables, click the borders that you want to change.
    • Under Table Tools, on the Design tab, in the Table Styles group, click Borders, and then click the the border option that you want to change.

 Tip   You can use the Eraser to delete borders between table cells. Under Table Tools, on the Design tab, in the Draw Borders group, click Eraser, or press and hold SHIFT while the pointer is a pencil Pencil tool , and then click the borders that you want to delete.

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Add or change a fill for a table cell

A fill is the interior of a cell. When you add or change the fill color of a table cell, you can also add a texture, picture, or gradient to the fill. A gradient is a gradual progression of colors and shades, usually from one color to another color, or from one shade to another shade of the same color.

  1. Select the table cells that you want to add a fill to.
  2. Under Table Tools, on the Design tab, in the Table Styles group, click the arrow next to Shading, and then do one of the following:

Table Tools Design tab

  • To add or change a fill color, click the color that you want, or to choose no color, click No Fill.

To change to a color that is not in the theme colors (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.), click More Fill Colors, and then either click the color that you want on the Standard tab, or mix your own color on the Custom tab. Custom colors and colors on the Standard tab are not updated if you later change the document theme (theme: A set of unified design elements that provides a look for your document by using color, fonts, and graphics.).

  • To add or change a fill picture, click Picture, locate the folder that contains the picture that you want to use, click the picture file, and then click Insert.

When you add a picture as a fill effect, it is resized to fit the cell and may be distorted. To eliminate the distortion, you can resize the cell or table.

  • To add or change a fill gradient, point to Gradient, and then click the variation that you want.

To customize the gradient, click More Gradients, and then choose the options that you want.

  • To add or change a fill texture, point to Texture, and then click the texture that you want.

To customize the texture, click More Textures, and then choose the options that you want.

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Add or change a table background color

You can add or change the background color for an entire table. The background color appears beneath any fill color that is applied to the table cells.

  1. Click a cell in the table.
  2. Under Table Tools, on the Design tab, in the Table Styles group, click the arrow next to Shading, and then point to Table Background.

Table Tools Design tab

  1. Click the color that you want, or to choose no color, click No Fill.

To change to a color that is not in the theme colors (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.), click More Fill Colors, and then either click the color that you want on the Standard tab, or mix your own color on the Custom tab. Custom colors and colors on the Standard tab are not updated if you later change the document theme (theme: A set of unified design elements that provides a look for your document by using color, fonts, and graphics.).

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Add or change a table cell effect

 Note   Shadow and Reflection effects can be applied only to an entire table, not to individual table cells.

  1. Do one of the following:
    • To apply an effect to some of the table cells, select the table cells that you want to add an effect to.
    • To apply an effect to all the table cells, right-click a table cell, and then click Select Table on the shortcut menu.
  2. Under Table Tools, on the Design tab, in the Table Styles group, click Effects.

Table Tools Design tab

  1. To add or change an edge, point to Cell Bevel, and then choose the bevel that you want.

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Add or change a table effect

  1. Click the table that you want to add an effect to.
  2. Under Table Tools, on the Design tab, in the Table Styles group, click Effects, and then do one of the following:

Table Tools Design tab

  • To add or change a shadow, point to Shadow, and then choose the shadow that you want.

To customize the shadow, click Shadows Options, and then choose the options that you want.

  • To add or change a reflection, point to Reflection, and then choose the variation that you want.

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Delete a fill from a table or table cell

  1. Do one of the following:
    • To select the table, right-click a table cell, and then click Select Table on the shortcut menu.
    • To select part of the table, select the cells that you want to delete the fill from.
  2. Under Table Tools, on the Design tab, in the Table Styles group, click Shading, and then do one of the following:
    • To delete a fill color, picture, or texture, click No Fill.
    • To delete a fill gradient, point to Gradient, and then click No Gradient.
    • To delete a table background fill, point to Table Background, and then click No Fill.

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Delete an effect from a table or table cell

  1. Do one of the following:
    • To select the table, right-click a table cell, and then click Select Table on the shortcut menu.
    • To select part of the table, select the cells that you want to delete the fill from.
  2. Under Table Tools, on the Design tab, in the Table Styles group, click Effects, and then do one of the following:
    • To delete an edge from the table cell or table, point to Cell Bevel, and then click No Bevel.
    • To delete a shadow from the table, point to Shadow, and then click No Shadow.
    • To delete a reflection from the table, point to Reflection, and then click No Reflection.

 Note   If you added multiple individual effects, repeat step 2 to delete all of the effects.

 Tip   To change the look of text in the table cells or the entire table, choose the options that you want under Table Tools, on the Design group, in the WordArt Styles group, or on the Home tab, in the Font group.

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Applies to:
PowerPoint 2007