Broadcast PowerPoint presentations to small groups

Applies to
Microsoft Office PowerPoint® 2003
Microsoft PowerPoint® 2002

When you want to hold a small team presentation, but participants are at different sites or some members cannot attend, consider broadcasting the presentation. You can include live video and audio as you broadcast the presentation, so it's really like you are presenting in each office. Broadcast a presentation live or record and save it, so that team members or clients can view it on demand.

 Note    PowerPoint 2010 includes improved presentation broadcast capabilities. To try Microsoft Office 2010 for free, see Try Office 2010.

Broadcast presentations to other desktops

1 Presenter's monitor. This is the view of the presentation that the presenter sees onscreen. Note that no video representation of the presenter is shown, even if she is sending live video with the presentation.

2 Microphone (these come in all shapes and sizes)

3 Computer video camera

4 Audience view. Note that the view for the audience includes live video (if the presenter chooses that option) in the upper left corner of the browser window.

This article explains what equipment is needed both to present and to view a broadcast presentation and provides tips on setting up for a broadcast. For detailed instructions on broadcasting a presentation, see Microsoft PowerPoint Help.

What the presenter needs

Setting up to broadcast to a small group (maximum of 10 computers), where audience members are all on the same intranet, does not require a lot of equipment or technical expertise. As a presenter, you'll need:

  • Microsoft PowerPoint 2002 or PowerPoint 2003 and Microsoft Internet Explorer 5.1 or later.
  • Computer video camera, connected according to the manufacturer's instructions, if you plan to include live video along with the presentation. (Typically, you would use the camera to capture yourself, as the presenter, while you give the presentation.) Note that a digital video camera with an IEEE 1394 port is not supported for broadcasting presentations.
  • Computer microphone, connected according to the manufacturer's instructions.
  • Microsoft Outlook® or another e-mail client to invite audience members to the broadcast.
  • A shared computer or server that all audience members can access to view the presentation.

 Note   If you don't have access to a server or shared computer, you can use one of several Windows Media service providers for live broadcasts. These service providers are companies that offer server solutions for live broadcasts. For help selecting a service provider, see Microsoft Office Marketplace. For detailed instructions about setting broadcast options for use with a provider, search the Microsoft PowerPoint Home page.

What your audience needs

The presentation is saved in HTML (hypertext markup language) format, so all your audience needs in order to see the presentation is a browser (Internet Explorer 5.1 or later is recommended) and access to the server or computer where you are storing the presentation or from which you are broadcasting it live.

Planning ahead

In addition to making sure you have all the equipment you need to broadcast the presentation, keep the following tips in mind.

  • If you want to use a Windows Media service provider, be sure to leave enough time to sign up for an account and review the provider's process and guidelines to ensure that the service meets your needs.
  • If you are recording a broadcast for on-demand viewing, remember to send the link to the starting page to audience members.
  • If you want your broadcast to include live video and broadcast to more than 10 viewers at a time, you should use a server with Windows Media Services (a digital media platform that runs on a server to support streaming media, such as video and audio) or a Windows Media service provider. For more technical information about setting up for large broadcasts, see the Microsoft Office 2003 Resource Kit.
Applies to:
PowerPoint 2003