Broadcast a slide show to a remote audience

Before you broadcast a presentation, you’ll need the following:

  • PowerPoint 2010
  • A Windows Live ID or an internal broadcast service (defined below)

It doesn’t matter where your audience is (across the country or in the same room), as long as they have the URL to access the slide show, they can follow along with you. You can send invitations to up to 50 people.

Tip: To enhance the delivery of your presentation, you can set up a conference call to accompany your presentation.

To understand the requirements for broadcast slideshow attendees, see Join a broadcasted slide show.

Obtain a Windows Live ID

A Windows Live ID is an online account that allows you to log in to many different websites using one account. Most of the web sites and applications that use Windows Live IDs are Microsoft sites, services, and properties such as Hotmail, MSNBC, MSN, Xbox 360's Xbox Live, and more. If don’t have a Windows Live ID, it only takes a minute to sign up at http://signup.live.com.

Tip: If you use MSN Hotmail, Live Messenger, or Xbox LIVE, you already have a Windows Live ID.

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Start a public broadcast

Start a public broadcast

When you start a public broadcast, essentially, you are choosing to use a Windows Live ID to broadcast the slide show to your audience. Do the following:

  1. On the File menu, click Save and Send, and then select Broadcast Slide Show.
  2. Choose the PowerPoint Broadcast Service.
  3. Sign in with your Windows Live ID and password, and then click Start Broadcast (below).

Click Start Broadcast

  1. PowerPoint provides a URL (below).

PowerPoint provides a URL

  1. Send the URL to the people that you want to attend your presentation.

Send the broadcast URL

Note: You can send the URL to up to 50 attendees. Keep in mind that if one of those people forward the invite to others, they are included in the 50-person limit.

  1. When you know the attendees have the URL, generate the conference call so that they can listen to you walk them through the presentation.

7.   Initially, the audience will see a message, Waiting for broadcast to begin, and when you click Start Slide Show, they will see your first slide.

8.   Click the screen to advance to the next slide.

9.   When you right-click the slide in Slide Show view, a shortcut menu appears (below), where you can control navigating around in a presentation.

Right-click the slide to view the shortcut menu

10.   To finish the slide show, right click, and then choose End show or press ESC.

11.   The audience will see the last slide that is shown until you click End Broadcast.

Note: Once you end the broadcast, you can’t reuse the broadcast URL. You must rebroadcast and resend a new URL to the audience.

Start an internal broadcast

When you start an internal broadcast, you are most likely within an organization that has set up its own broadcast service, and you are able to start a broadcast without requiring a Windows Live ID.

To start an internal broadcast, do the following:

  1. On the File menu, click Save and Send, and then select Broadcast Slide Show.

    Note; An internal broadcast site must be set up by the site administrator of your organization, and audience members must have permissions to access to the site.
  2. Click Change Broadcast Service, and then select your organization’s internal service. Here, ours is called Microsoft Internal Broadcasts, yours will be named differently if your company has one set up.
  1. Click Start Broadcast.

Click Start Broadcast

Things to keep in mind while you’re broadcasting

The broadcasted presentation only shows the audience what appears in Slide Show view. The following are some scenarios where you might wonder if the remote audience is seeing what you see:

  • During the broadcast, you can pause the slide show at any time, resend the Broadcast URL to any attendees, or switch to another application without interrupting the broadcast or showing their computer's desktop to attendees.
  • If you switch to the desktop or to another application, the attendees won’t see the desktop or the other application. They’ll see the last slide that appeared in Slide Show view.
  • If you have hyperlinks in your presentation, when you click a hyperlink on a slide, the audience won’t see the web browser open. Still, they’ll see the last slide presented in Slide Show view. However, they can click the hyperlink (in your slide show) on their computer screen and follow you to the linked site.
  • If you want to switch to another slide, but don’t know which one it is without looking at it, you can press ESC. The last slide in Slide Show view is visible by the viewers in the broadcast. You can click and look at the slides in the thumbnail pane – they don’t show up in the broadcast. The attendees still see the last slide displayed in Slideshow view. It’s only when you click From Current Slide that they’ll see the different slide.
  • You cannot change the slides during your broadcast. If you need to make a change, end the broadcast, change the presentation, and then rebroadcast.
  • If you need to send out the broadcast URL after you have already begun broadcasting, press ESC to get out of Slide Show view, and then send invites by clicking Send Invitations on the Broadcast tab. You can easily resume the show by going back into Slide Show view.

Send invitations to attendees

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Features that change when you broadcast

The following PowerPoint features change or are suppressed when the slide show is broadcasted online:

  • Transitions in your presentation are broadcasted as simple Fade transitions for remote attendees. If you used a fancy transition, only the Fade transition will project remotely.
  • If you play a video in your presentation, the browser does not show it to the audience.

Note: You can post the video on a like YouTube, and then add a hyperlink to the video from your presentation. Attendees can click and follow hyperlinks that you put in your presentation.

  • The laser pointer does not display to the remote audience. Also, you cannot draw on the slides or add ink annotations during a broadcasted presentation.

Ideas for using broadcast slide show in common situations

  • If you’re viewing a remote broadcast in a conference room with others, connect to a projector and click View Full Screen. Everyone can experience the presentation just as if the presenter was in the same room.
  • It’s your turn to present, and someone else’s computer is attached to the projector. Start a broadcast, send them the link to display, and control the presentation from your PC.
  • Don’t have a projector or large display in your conference room? Start a broadcast and everyone can follow along on their laptops.

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Applies to:
PowerPoint 2010