Avoid missing font styles in PowerPoint

Applies to
Microsoft Office PowerPoint® 2003
Microsoft PowerPoint 2002

It's the classic nightmare scenario: you've spent months putting together the perfect presentation in Microsoft PowerPoint® for a huge professional conference or very important board meeting. But when you get there, your beautifully formatted slides are marred by some dull and unattractive system font.

Whether you're putting together the most important presentation in your life or you just want to guarantee your slides will look as appealing on your boss's computer as they did on yours, here are three simple tricks you can use to make sure your slides will display with the font you intended.

Font trick # 1: Use fonts you can count on

You can use basic fonts like Arial, Times New Roman, Symbol, and Courier New.

  • Advantage: fast and easy
  • Disadvantage: dull and over-used

The fastest and easiest way to make sure your slides display the way you intend them to is to use basic fonts that almost everybody uses. Fonts like Arial, and Times New Roman may not be the most exciting fonts to look at, but because they are so widely distributed you can count on them almost every time.

Font trick # 2: Embed your fonts

You can select an option to Embed fonts when you save your presentation.

  • Advantage: saves fonts with your presentation
  • Disadvantage: increases file size

You can embed, or save with the presentation, any font that is a True Type font. You can tell if a font is a True Type font by looking for the True Type icon (TT) beside the font's name in the Font dialog box (Format menu). Embedding fonts may increase the file size of your presentation, so if you are saving your presentation to a disk or sending it in e-mail over a slow Internet connection, you'll need to watch out for this.

To embed fonts in your presentation

  1. On the File menu, click Save As.
  2. In the Save As dialog box, click Tools, and then click Save Options.
  3. In the Save Options dialog box, select the Embed True Type Fonts check box, and then select Embed all characters.
  4. Click OK.

Font trick # 3: Package your presentation to run on another computer

You can use the Package for CD feature (PowerPoint 2003) or the Pack and Go wizard (PowerPoint 2002) to tie together all the files, including fonts and graphics, that support your presentation.

  • Advantage: saves all the files you need to support your PowerPoint presentation
  • Disadvantage: adds an extra step to the end of your slide-creation process, prior to your presentation

If you are using the Package for CD feature, PowerPoint 2003 Viewer is included by default and will run packaged presentations on another computer even if PowerPoint is not installed. You can also use PowerPoint 2003 Viewer to view presentations created in PowerPoint 97 and later file format, as well as password-protected PowerPoint presentations.

If you are using the Pack and Go wizard to package your presentation, you must use the PowerPoint 97 Viewer   to package the presentation.

 Note   The Pack and Go wizard does not include the PowerPoint 97 Viewer if the presentation is password-protected, and it cannot be used to view password-protected presentations.

ShowPowerPoint 2003

Save your presentation to CD, folder, or network share

If you want to distribute your presentation on CD, or save it to a folder or network share, you can use the Package for CD command on the File menu. Package for CD copies your presentation along with any supporting files either onto a CD or to a single folder or network share. When you package your presentation, you can make your slide show play automatically. For more information, see the Help topics About packaging and copying a presentation to CD and Package a presentation for CD.

ShowPowerPoint 2002

Save your presentation into one file to a disk or network location

If you want to run your presentation on another computer, you can use the Pack and Go command on the File menu to quickly copy your presentation along with any supporting files, to a disk or network location where you can then unpackage the file onto the destination computer. For more information, see the Help topics About packaging a presentation to run on another computer, Package a presentation to run on another computer, and Unpackage and run a presentation on another computer.

More information

To learn more about fonts, embedding fonts, or packaging your presentation, follow the links in the See Also section of this article.

Applies to:
PowerPoint 2003