Add a table to a slide

This topic provides procedures on four different methods that you can use to add a table to your PowerPoint slides. You can create and format a table from within PowerPoint, copy and paste a table from Word or a group of cells from Excel, or you can insert an Excel spreadsheet from within PowerPoint. It all depends on your needs and your resources.

What do you want to do?


Create and format a table in PowerPoint

  1. Select the slide that you want to add a table to.
  2. On the Insert tab, in the Tables group, click Table .
  3. In the Insert Table dialog box, do one of the following:
    • Click and move the pointer to select the number of rows and columns that you want, and then release the mouse button.
    • Click Insert Table, and then enter a number in the Number of columns and Number of rows lists.

Insert a table

  1. To add text to the table cells, click a cell, and then enter your text. After you enter your text, click outside the table.

 Tip   To add a row at the end of a table, click inside the last cell of the last row, and then press TAB.

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Copy and paste a table from Word

  1. In Word, click the table that you want to copy, and then under Table Tools, on the Layout tab, in the Table group, click the arrow next to Select, and then click Select Table.
  2. On the Home tab, in the Clipboard group, click Copy.
  3. In your PowerPoint presentation, select the slide that you want to copy the table to, and then on the Home tab, click Paste.

 Tip   You can also copy and paste a table from your PowerPoint presentation onto an Excel worksheet or into a Word document.

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Copy and paste a group of cells from Excel

  1. To copy a group of cells from an Excel worksheet, click the upper-left cell of the grouping that you want to copy, and then drag to select the rows and columns that you want.
  2. On the Home tab, in the Clipboard group, click Copy.
  3. In your PowerPoint presentation, select the slide that you want to copy the group of cells to, and then on the Home tab, click Paste.

 Tip   You can also copy and paste a table from your PowerPoint presentation onto an Excel worksheet or into a Word document.

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Insert an Excel spreadsheet from within PowerPoint

When you insert an Excel spreadsheet to your presentation, you can take advantage of some Excel spreadsheet functions. In PowerPoint, the newly added spreadsheet becomes an OLE (OLE: A program-integration technology that you can use to share information between programs. All Office programs support OLE, so you can share information through linked and embedded objects.)embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.). Therefore, if you change the theme (theme: A set of unified design elements that provides a look for your document by using color, fonts, and graphics.) (colors, fonts, and effects) of your presentation, the theme applied to the spreadsheet does not update the spreadsheet you have added. Also, it is not possible to edit the table by using options in PowerPoint 2010.

  1. Select the slide that you want to insert an Excel spreadsheet on.
  2. On the Insert tab, in the Tables group, click Table, and then click Excel Spreadsheet.
  3. To add text to a table cell, click the cell, and then enter your text.

After you enter your text, click outside the table.

 Tip   To edit the Excel spreadsheet after you have deselected it, double-click the table.

 Note   After you add a table to your presentation, you can use the table tools in PowerPoint to make formatting, style, or other types of changes to the table. For procedures on editing a table that you have added to your PowerPoint presentation, see Change the look of a table.

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Applies to:
PowerPoint 2010