Add a table to a slide

In the 2007 Microsoft Office system, the table feature has been significantly enhanced. It is now much easier to reuse tables from Microsoft Office Word 2007 or Microsoft Office Excel 2007 in a Microsoft Office PowerPoint 2007 presentation. After you create and format a table in Office Word 2007 or Office Excel 2007, you can paste the table into an Office PowerPoint 2007 presentation without having to adjust the table's look or formatting. After you add the table to your presentation, you can use the new table features in Office PowerPoint 2007 to quickly change the table style or add an effect.

What do you want to do?


Add a table

  1. Select the slide that you want to add a table to.
  2. On the Insert tab, in the Tables group, click Table.

Insert tab image

  1. Do one of the following:
    • Move the pointer to select the number of rows and columns that you want, and then click.
    • Click Insert Table, and then enter a number in the Number of columns and Number of rows lists.
  2. To add text to the table cells, click a cell, and then enter your text.

After you enter your text, click outside the table.

 Tip   To add a row at the end of a table, click the last cell of the last row, and then press TAB.

 Note   To convert existing text to a table, you must first add a table to the slide and then copy the text to the table cells.

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Copy a table from one Office PowerPoint 2007 slide to another slide

  1. Click the table that you want to copy.
  2. Rest the pointer on the outer most border of the table (but not on the dots), and then when the pointer becomes a Four-headed arrow, press CTRL-C.
  3. Move to the slide on which you want to add the table, and then press CTRL-V.

 Notes 

Before you paste your table onto the slide, make sure that you have clicked on the slide itself and not on a placeholder with a bullet to add text.

You can also duplicate an entire slide. For more information, see Duplicate slides within a presentation.

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Copy table formatting to another table

You cannot directly copy the formatting of a table to another existing table. However, you can copy the table and replace the cell data.

  1. Click the table with the formatting that you want to copy.
  2. Rest the pointer on the outer most border of the table (but not on the dots), and then when the pointer becomes a Four-headed arrow, press CTRL-C.
  3. Move to the slide that contains the table you want to copy the formatting to, and then press CTRL-V.

 Note   Before you paste your table onto the slide, make sure that you have clicked on the slide itself and not on a placeholder with a bullet to add text.

  1. Modify the number of rows and columns in the new table to match the number of rows and columns in the existing table.
  2. Select all the cells in the existing table, and then press CTRL-C.
  3. Click in the upper-left cell of the new table, and then press CTRL-V.

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Copy a table from Office Excel 2007 or Office Word 2007

  1. Do one of the following:
    • To copy a table from an Office Excel 2007 worksheet, click the upper-left cell of the table that you want to copy, and then drag to select the table.
    • To copy a table from an Office Word 2007 document, click the table that you want to copy, and then under Table Tools, on the Layout tab, in the Table group, click the arrow next to Select, and then click Select Table.

Word Table Tools Layout tab image

  1. On the Home tab, in the Clipboard group, click Copy.

Clipboard group image

  1. In your Office PowerPoint 2007 presentation, select the slide that you want to copy the table to, and then on the Home tab, click Paste.

 Note   Before you paste your table onto the slide, make sure that you have clicked on the slide itself and not on a placeholder with a bullet to add text.

 Tip   You can also copy and paste a table from your presentation onto a worksheet or into a document.

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Draw a table

  1. Select the slide that you want to add a table to.
  2. On the Insert tab, in the Tables group, click Table, and then click Draw Table.

Insert tab image

The pointer changes to a pencilPencil used to draw tables.

  1. To define the outer table boundaries, drag diagonally to the size that you want.
  2. To create the column and row boundaries, under Table Tools, on the Design tab, in the Draw Borders group, click Draw Table, and then using the pencil Pencil used to draw tables, draw the column and row boundaries that you want inside the table, but not on the table borders.

Table Tools Design tab

Drawing a table

  1. When you finish drawing the table, press ESC.

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Insert a table from Office Excel 2007

You can create a new Office Excel 2007 table in Office PowerPoint 2007, or you can copy and paste an existing table from Office Excel 2007 or Office Word 2007 into your presentation.

When you insert a new Office Excel 2007 table into your presentation, you can take advantage of the functionality of Excel tables. However, if you change the theme (theme: A set of unified design elements that provides a look for your document by using color, fonts, and graphics.) of the presentation, the theme applied to the table is not updated, because the table is an OLE (OLE: A program-integration technology that you can use to share information between programs. All Office programs support OLE, so you can share information through linked and embedded objects.)embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.). Also, it is not possible to edit the table by using options in Office PowerPoint 2007.

  1. Select the slide that you want to insert a table on.
  2. On the Insert tab, in the Tables group, click Table, and then click Excel Spreadsheet.

Insert tab image

  1. To add text to a table cell, click the cell, and then enter your text.

After you enter your text, click outside the table.

 Tip   To edit the Excel table after you click outside it, double-click the table.

 Note   For more information about embedding content, including Office Excel 2007 tables, in a Office PowerPoint 2007 slide, see Create, change, or delete an OLE object.

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Erase a line from a cell, row, or column

  1. Under Table Tools, on the Design tab, in the Draw Borders group, click Eraser, or press and hold SHIFT while the Draw Tool is active.

Table Tools Design tab

The pointer changes to an eraser Eraser used to draw tables.

  1. Click the line that you want to erase.
  2. When you are finished deleting lines, click outside the table.

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Apply or change a table style

A table style (or Quick Style) is a combination of different formatting options, including color combinations that are derived from the theme colors (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.) of the presentation. Any table that you add has a table style applied to it automatically. Thumbnails of table styles appear in the Quick Styles gallery in the Table Styles group. When you place your pointer over a Quick Style thumbnail, you can see how the Quick Style affects your table.

  1. Click the table that you want to apply a new or different table style to.
  2. Under Table Tools, on the Design tab, in the Table Styles group, click the table style that you want. To see more table styles, click the More button Button image.

When you place your pointer over a Quick Style thumbnail, you can see how the Quick Style affects your table.

 Notes 

 Tip   To change the look of text in the table cells or the entire table, choose the options on the Home tab, in the Font group, or the options under Table Tools, on the Design tab, in the WordArt Styles group.

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Applies to:
PowerPoint 2007